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05-24-2004 Minutes . . . -765- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on Monday May 24, 2004 in the Prescott Room. The following Board members were present Cheryl Mason, Sheldon Lilak, Janice Ostrom, Lynne Ryan, Betsy Scholten, and Tom Arpke. Others present were Kristi Hansen, David Clouston from the Salina Journal, Joe McKenzie and Cynthia Smull. Lynne Ryan called the meeting to order. Lynne asked if there were any additions or corrections to the April board minutes. None were suggested. 04-16 On a motion made by Betsy Scholten and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the April 26, 2004 minutes as printed. Motion passed. P. 765. 5/24/04. PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: The Friends talked about the August Book Sale. They awarded two $1000.00 scholarships this year. They also discussed putting more flexibility into the scholarship program. ORIENTATION: Summer Reading Program: Kristi Hansen gave a summary of the format and programs for the Summer Reading Program Discover New Trails @ your Library. The Board received a handout of the summer programming. This year with construction going on the end of the summer party will be held on July 28 and 29th inside the building. It will be a come and go type party. The 70 teen volunteers will receive orientation on Friday, May 28. We will be partnering with the Schilling School reading program this summer as well as summer school at Central High School. Tumble Books is a new feature of the Kids Zone on the library's web page. It is for the early readers audience. Our summer teen program this year is Get Lost at your Library. Weare expecting good participation again this summer. DISCUSSION: Tech Center Update: Joe updated the Board on the progress of preparing to build the Tech Center. We received the contract and our attorney has checked it. Note: If the project runs over 280 days the contractor will pay $200.00 a day fine until the project is completed. During the project we will have advance notice of days when parts of the building need to be closed. The Board discussed various aspects of the contract. 04-17 On a motion made by Tom Arpke and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Contract with Medina Construction as printed. Motion passed. P.765.5/24/04. -766- FINANCIAL REPORT: 2003 Audit: The Board received a copy of the 2003 Audit. The audit is a snapshot of library finances. There were no recommendations this year to change any procedures we have in place. The Board looked at April's financial report. STATISTICAL REPORT: April is a slower month. When the weather is nice people are outdoors. The stats will go up in June with the start of the summer reading programs. LIBRARIAN'S REPORT: Joe reported receiving and e-mail to let us know that the library is eligible for the State of Kansas Health Insurance plan. We will check on this further. We would probably not change from the City Health Group unless there was a significant reason for doing so. 04-18 On a motion made by Tom Arpke and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns into executive session for 24 minutes to discuss the Library Director's 2004 Evaluation and 2005 salary compensation. Motion passed. P.766.5/24/04. 04-19 On a motion made by Janice Ostrom and seconded by Tom Arpke it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns out of executive session at 8:04 a.m. Motion passed. P766. 5/24/04. ADJOURNMENT: There being no further business to come before the Board, the meeting was adjourned. 04-20 On a motion made by Sheldon Lilak and seconded by Cheryl Mason it was RESOLVED THAT: The Board adjourns the May 24, 2004 meeting. Motion passed. P766. 5/24/04. ~.~ b-J~-CJi / Date