08-19-2019 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 19, 2019
4:00 p.m.
za The City Commission convened at 1:30 p.m. for Markley/Holmes Special Assessment Follow-Up,
at 2:30 p.m. for Centennial Park Review Redevelopment Options and at 3:45 p.m. for Citizens
N Forum at City-County Building, Room 107.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding),
Commissioners Joe Hay,Jr., Melissa Rose Hodges, and Mike Hoppock.
Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
Absent: Commissioner Karl Ryan
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
1 Joan Ratzlaff, Salina, wanted to comment on the board appointments item on the consent
agenda. She continued to provide information on the training/orientation she received
once appointed to a board. She further asked the City Commission to reinstitute the
orientation for new board members and annual training on ethics policy and a refresher
course on KOMA and KORA.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of August 12, 2019.
(6.2) Request Withdrawn - Adopt Resolution No. 19 7729 authorizing the City Manager
the request of the Muscular Dystrophy As.,ociation (MDA) for the purpose of
authorizing off duty, uncompensated employees of the Salina Fire Department to
collect contributions solicited from the occupants of vehicles in the city right of way
(6.3) Adopt Resolution No. 19-7728 appointing members to various boards and
commissions.
Michael Schrage,City Manager requested that Item 6.3 be removed from the consent agenda.
19-0233 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to approve the the
minutes of August 12, 2019. Aye: (4). Nay: (0). Motion carried.
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(6.3) Adopt Resolution No. 19-7728 appointing members to various boards and
commissions.
Michael Schrage, City Manager, stated there were more youth member vacancies than
inin adult member vacancies. He continued to state the landlords that participate in Section 8
i housing were not allowed to participate in the policy making decisions of the Housing
1 Authority. He further stated that staff would request that the effective date of the
y appointments would become effective September 1st and the Housing Authority
E appointment being effective upon adoption of the resolution.
Greg Bengtson, City Attorney, stated the recommended modifications to the resolution
were acceptable.
Mr. Schrage stated the training that occurred in the past was not very affective and staff
had done some research on training options to include ethics, Kansas Open Meetings Act
(KOMA) and Kansas Open Records Act (KORA). He continued to explain the options staff
had reviewed for training and mentioned that staff was continuing to work on it.
Mayor Davis stated that education could be an ongoing opportunity. Mr. Schrage stated if
we could get the videos produced, board members could view them as many times as they
wish.
Mayor Davis asked how new appointees were being notified. Mr. Schrage stated by mail.
Mayor Davis asked if the new board appointees Vsrould be able to attend the board
meetings prior to their appointment. Mr. Schrage stated the new board appointees could
attend the board meetings prior to their appointment as a citizen.
Commissioner Hodges stated she liked the idea of doing video modules for training but
asked if staff could perform in person training
Lauren Driscoll, Director of Community & Development Services, stated that her
department managed seven (7) boards and provided training on board policies, ethics,
KOMA and KORA.
Commissioner Hay asked the clerk for a list of the youth board openings and he will start
with the schools again to fill as many positions as possible.
Ms. Driscoll stated she had attended the Junior Leadership Salina earlier this year and
spoke about leadership and recruiting for youth positions on boards and commissions and
mentioned that she would be attending the Leadership Salina "speed dating" on August
28, 2019 to help recruit for boards and commissions.
Phil Black, Salina, stated the Solid Waste Management Committee board would be meeting
on Thursday and he was concerned that his vote would not count on the plastic bag action
item. Mr. Schrage explained the board process and suggested that Mr. Black request a
postponement of the agenda item to another meeting date so he could vote on the item. Mr.
Black provided his thoughts.
Joan Ratzlaff, Salina, asked if a person had not been appointed yet, was it appropriate to
distribute the meeting packet to those individuals. Mr. Schrage stated the packets were
available to the public.
19-0234 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Resolution No.
19-7728 appointing members to various boards and commissions effective September 1, 2019 with
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the exception of the Salina Housing Authority Board with those appointments being effective at
the adoption of the resolution. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 19-11012 levying special assessments against certain
lots and pieces of property to pay the cost of abatements of nuisances.
y Debbie Pack, Director of Finance & Administration, noted that Ordinance No. 19-11012 was passed
on first reading on August 12, 2019 and since that time no comments have been received.
19-0235 Moved by Commissioner Hay, seconded by Commissioner Hodges, to adopt Ordinance No. 19-
11012 levying special assessments against certain lots and pieces of property to pay the cost of
abatements of nuisances on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges,
Hoppock, Davis. Nay: (0). Motion carried.
(7.2) Water & Sewer System Revenue Refunding Bonds, Series 2019-B.
(7.2a) Receive report on final terms of Bonds.
(7.2b) Second reading Ordinance No. 19-11011 authorizing the issuance and
delivery of Water &Sewer System Revenue Refunding Bonds, Series 2019-B.
(7.2c) Resolution No. 19-7734 prescribing the form and details of and authorizing
the delivery of Water & Sewer System Revenue Refunding Bonds, Series
2019-B.
Debbie Pack, Director of Finance & Administration, introduced David Arteberry with
George K. Baum & Company. David Arteberry, George K. Baum & Company, provided a
handout on the bond refunding results and explained the final terms of the Bonds.
Mayor Davis thanked Mr. Arteberry for his hard work.
Ms. Pack continued by explaining the fiscal impact and action options.
19-0236 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Ordinance No.
19-11011 authorizing the issuance and delivery of Water & Sewer System Revenue Refunding
Bonds, Series 2019-B on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges,
Hoppock, Davis. Nay: (0). Motion carried.
19-0237 Moved by Commissioner Hodges, seconded by Commissioner Hay, to adopt Resolution No. 19-
7734 prescribing the form and details of and authorizing the delivery of $10,330,000 principal
amount of Water & Sewer System Revenue Refunding Bonds, Series 2019-B. Aye: (4). Nay: (0).
Motion carried.
(7.3) Resolution No. 19-7735 authorizing the issuance of General Obligation Temporary
Notes, Series 2019-2 as a private placement.
Debbie Pack, Director of Finance & Administration, explained the projects financed,
financing, fiscal impact and action options.
Commissioner Hoppock asked what kind of interest the City of Salina got when using a
private financial institution. David Arteberry, George K. Baum & Company, stated there
were three (3) to four (4) financial institutions that participated on the last temporary note
issuance.
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19-0238 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to adopt Resolution No. 19-
7735 authorizing the issuance of General Obligation Temporary Notes, Series 2019-2 as a private
111 placement. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
z
w None.
8 OTHER BUSINESS
Commissioner Hodges mentioned that she was the City Commission liaison for the North Central
Regional Planning Commission and their annual meeting with the regions legislatures was coming
up this week and asked if there was any information City staff or commissioners had she could
forward to the representatives and legislatures. She further mentioned the meeting was on
Thursday. Michael Schrage, City Manager, mentioned that he had some information he could
provide her.
Commissioner Hoppock provided a copy to his fellow commissioners of the article by MHK
Business News called Saline Seizes an Opportunity and encouraged all of them to read it.
ADJOURNMENT
19-0239 Moved by Commissioner Hay, seconded by Commissioner Hoppock, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 4:36 p.m.
111 a Ain; jr4)
[SEAL] Trent W. Davis, M.D., Mayor
ATTEST:
Samii 'um
Shandi Wicks, CMC,City Clerk
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