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08-12-2019 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 12, 2019 4:00 p.m. The City Commission convened at 2:30 p.m. for Salina Housing Authority Development Plans Discussion and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding), Commissioners Joe Hay,Jr., Mike Hoppock, and Karl Ryan. Absent: Commissioner Melissa Rose Hodges Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,City Clerk. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Joan Ratzlaff, Salina, provided her thoughts on the potholes (manholes) in the streets after a. street had been paved, the budget cuts to departments, and addressing code violations. Michael Schrage, City Manager, stated there was dedicated staff for code violations that respond to violations received and stated due to budget cuts there was not a reduction in staff but there was difficulty to fill positions. He continued to state that the budget cuts were not connected to the potholes in the streets and explained the approaches that were recently used to adjust the manholes after a street was paved. Mayor Davis asked what time standard did staff breakup the paving and the manhole adjustments. Mr. Schrage stated staff tried to separate the projects out the last couple of years. James Bowden, 1111 E. Iron, provided his thoughts on the removal of and the historical relevance of some of the Osage Orange trees on Ninth Street north of Crawford. Patrick Harrington, 606 Washington, provided his thoughts on the Salina Housing Authority study session and mentioned the Salina housing study, the reporting requirement of the land bank and the need to create an advisory board for the land bank. Michael Schrage, City Manager, asked for the address of the vacant lot he was maintaining. Mr. Harrington stated his address was 606 Washington and the house was on the corner,he continued to provide his thoughts on the need to include green belt in new development. Mr. Schrage stated that there was no land in the land bank so the report does not exist and with no land in the land bank, a report was not required but staff would be creating a report in the future. Mr. Harrington stated he would also like a list of properties acquired by the City of Salina and why they were created. Lauren Driscoll, Director of Community& Development Services stated she had provided the PowerPoint presentation that was provided in a recent study session on the land bank to Mr. Harrington and would be happy to meet with him to discuss it if he would like. Mr. Harrington provided his thoughts on Page 1 the land bank policy. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. E CONSENT AGENDA N (6.1) Approve the minutes of August 5, 2019. (6.2) Authorize the purchase of four remote telemetry units and telemetry modifications for the water system from R.E. Pedrotti Co., Inc. Mission, Kansas in the amount of U $123,965. 19-0221 Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to approve the consent agenda as presented. Aye: (4). Nay: (0). Motion carried. ADMINISTRATION (7.1) Adopt 2020 Budget and related items. (7.1a) Second reading Ordinance No. 19-11013 adopting and appropriating the 2020 annual budget. (7.1b) Resolution No. 19-7726 adopting the position classification and salary schedule for City employees for 2020. 1 (7.1c) Resolution No. 19-7727 adopting the 2020 Comprehensive Fee Schedule for the City of Salina, Kansas. Debbie Pack, Director of Finance & Administration, explained the request, corrections to the position classification and salary schedule and 2020 Comprehensive Fee Schedule from what was provided in the packet and action options. Commissioner Hay, asked when the decision was made to defer the golf course fees. Ms. Pack stated the fees for the golf course were handled as part of the Parks and Recreation fees developed internally' by staff. Michael Schrage, City Manager, stated staff had provided information to the City Commission of the current fees versus the fees of other cities and it was determined that the fees currently charged was in line with other cities. Mr. Schrage stated there was conversation on the river festival pricing and Arts and Humanities staff had developed packaging options to be presented at a study session on August 26th. He noted the increase in the river festival fees were included in the fee schedule. 19-0222 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to adopt Ordinance No. 98- 11013 adopting and appropriating the 2020 annual budget on second reading. A roll call vote was taken. Aye: (4) Hay, Hoppock, Ryan, Davis Nay: (0). Motion carried. 19-0223 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to adopt Resolution No. 19- 7726 adopting the position classification and salary schedule for City employees for 2020. Aye: (4). Nay: (0). Motion carried. '19-0224 Moved by Commissioner Ryan, seconded by Commissioner Hay', to adopt Resolution No. 19-7727 adopting the 2020 Comprehensive Fee Schedule for the City of Salina, Kansas. Ave: (4). Nay: (0). Motion carried. Page 2 Mayor Davis thanked the department heads, City Manager and Deputy City Manager for all of their hard work. (7.2) Authorize the relocation of overhead power to underground power at two well sites located at the South Well Field. w Martha Tasker, Director of Utilities, explained the request, quotes received, fiscal impact and action options. i 19-0225 Moved by Commissioner Ryan, seconded by Commissioner Hay, to authorize the relocation of overhead power to underground power at two well sites located at the South Well Field, in the o amount of S49,393. Aye: (4). Nay: (0). Motion carried. (7.3) First reading Ordinance No. 19-11012 levying special assessments against certain lots and pieces of property to pay the cost of abatement of nuisances. Debbie Pack, Director of Finance & Administration, explained the assessments, fiscal impact and action options. Mayor Davis asked if the violations had already occurred on the properties. Ms. Pack stated yes. Commissioner Hoppock asked if an administrative fee was assessed as part of the bills on the properties. Lauren Driscoll, Director of Community & Development Services, stated an administrative fee was added to each property assessed to cover staff time. Michael Schrage, City Manager, stated the administrative fee also covered the certified mail costs. 19-0226 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to pass Ordinance No. 19- 11012 levying special assessments against certain lots and pieces of property to pay the cost of abatements of nuisances on first reading. Aye: (4). Nay: (0). Motion carried. (7.4) First reading Ordinance No. 19-11011 authorizing the issuance and delivery of Water and Sewer System Revenue Refunding Bonds. Debbie Pack, Director of Finance & Administration, explained the bonds, the fiscal impact and action items. Mayor Davis asked if there was a situation that you would not want to refund the bonds. Ms. Pack stated during a volatile market that could cause the amount to go up. Commissioner Hoppock asked if the bonds were callable at any time or for a specific amount of time. Ms. Pack stated the bonds were held for a designated amount of time and then could be callable. Commissioner Hoppock asked if all of the bonds were callable and why would they not be. Ms. Pack stated all bonds were callable but it did depend on the type of bond. Mr. Schrage provided additional information on callable bonds. Commissioner Hoppock asked if bond counsel notified staff when bonds were callable. Mr. Schrage stated that bond counsel would notify staff when bonds could be callable. Ms. Pack stated that staff would periodically ask bond counsel to review the bonds to determine if any would be callable. 19-0227 Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to pass Ordinance No. 19- 11011 authorizing the issuance and delivery of approximately $11,850,000 principal amount of Page 3 Water and Sewer System Revenue Refunding Bonds on first reading. Aye: (4). Nay: (0). Motion carried. (7.5) Consider bids for the 9th Street Tree Replacement/Parking Lot Landscaping, Project No. 90001C. Dan Stack, City Engineer, explained the project, bids received, fiscal impact and action options. Mayor Davis noted that the project was to fund 30 trees and asked if the City of Salina would help keep the trees growing for the first few months. Mr. Stack stated the maintenance of the frees was on the property owner but the trees were under a one (1) year warranty. Commissioner Hoppock stated the property owners were asked if they wanted new trees due to the trees not being relocated back into the right-of-way. Mr. Stack stated that some trees could be located in the right-of-way depending on the size of the right-of-way. Commissioner Ryan asked if the bid was sent out prior to knowing the number of trees needed. Mr. Stack stated there was a requirement to replace the trees one for one because of the Tree City USA designation and if the frees were not replaced on the Ninth Street project, the trees would be used by Parks and Recreation staff to locate within the community. Jon Blanchard, 250 S. Ninth Street, provided his thoughts on the removal and replacement of trees on Ninth Street and provided information on the trees being a buffer between the street and the sidewalk to be effective traffic calming devices; provide his thoughts on Greenfield and infill and redevelopment of core neighborhoods; and the need for a comprehensive street free plan. Mayor Davis asked if staff had the list of the major criteria that were used to determine the tree types that were best suited to use. Mr. Stack stated the types of trees that were removed. Jim Kowach, Director of Public Works, stated there were some trees that were too large and causing damage that were removed. Todd Welsh, 300 S. Ninth Street, provided his thoughts on trees within the right-of-way; the development of a street free plan; and the crime rate in neighborhoods with trees in the right-of-way. Mr. Blanchard stated the information he provided was from study session documentation relating to the crime reduction. Mayor Davis wanted to clarify that the action today was to pay for the trees we were putting in not to address where future trees were going. Mr. Blanchard stated that all of the statistics he quoted were part of the study session information held on March 18,2019. 19-0228 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to award the 9th Street Tree Replacement/Parking Lot Landscaping, Project No. 90001C to Landscape Consultants, LLC of New Cambria, Kansas in the amount of $29,616.88 with a $2,283.12 (8%) construction contingency. Aye (4). Nay: (0). Motion carried. (7.6) Resolution No. 19-7723 accepting a conditional grant award for the Emergency Solutions Grant Fiscal Fund Year 2019 from the Kansas Housing Resources Corporation (KHRC), to benefit local recipient agencies, and authorize the Mayor Page 4 and city staff to sign the related grant documents for allocation of grant funds to three Salina agencies. Sue Cline, Development Services Supervisor, explained the grant program, the local recipient agencies, the grant allocations, fiscal impact and action options. 19-029 Moved by Commissioner Ryan, seconded by Commissioner Hay, to adopt Resolution No. 19-7723 accepting a conditional grant award for the Emergency Solutions Grant Fiscal Fund Year 2019 from the Kansas Housing Resources Corporation (KHRC), to benefit Ashby House, Catholic Charities, DVACK, and authorize the Mayor and city staff to sign the related grant documents for allocation of grant funds to three Salina agencies. Aye: (4). Nay: (0). Motion carried. (7.7) Resolution No. 19-7725 authorizing the Mayor to sign an agreement by and between the City of Salina and the Salina Unified School District No. 305 relating to the School Resource Officer (SRO) program. Paul Forrester, Police Captain, explained the agreement, fiscal impact and action options. Commissioner Hoppock asked if the agreement was an annual renewal how would the fee be calculated. Michael Schrage, City Manager, stated as part of the agreement both parties would have to agree on the fee and if they did not then the item could go before the City Commission. He continued to state that the intent was for the City of Salina to propose a fee to the Unified School District No. 305 for acceptance. Commissioner Hoppock asked if the fee was based on salary and benefits. Mr. Forrester stated the salary and benefits for the officer were calculated and divided to determine the fee. Commissioner Ryan asked how many school days there were in a year. Captain Forrester was unsure. A member of the audience stated 180 days. 19-0230 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to adopt Resolution No. 19- 7725 authorizing the Mayor to sign an agreement by and between the City of Salina and the Salina Unified School District No. 305 relating to the School Resource Officer (SRO) program. Aye: (4). Nay: (0). Motion carried. (7.8) Consider bids for Project Number 70021, the construction of a Regional Law Enforcement Training Center to be located at 3770 Yost Drive in South Salina. Brad Nelson, Chief of Police, explained the project, bid process, bids received, fiscal impact and action options. Commissioner Hay provided his thoughts on the project. Commissioner Ryan asked for information on the need for alternates 1 & 8. Michael Schrage, City Manager, stated the code required maintenance of the landscaping either by staff watering the landscaping or by use of an underground sprinkler system. He continued to state that there was a code requirement for the trash to be enclosed. Commissioner Hoppock asked if there was a chance the facility could be used by the public. Chief Nelson stated that other facilities offered the facility open to the public one weekend a month with city staff to staff the facility. Commissioner Hoppock provided his thoughts on the use of the facility by the public. Commissioner Hoppock provided his thoughts on the materials used in the facility. Page 5 Commissioner Hoppock asked what the differences were in the flooring options. Matt Veasman, Police Facility Design Group, specified flooring was a solid porcelain tile versus a luxury type tile. Commissioner Hoppock asked if the fencing could be installed later. Mr. Veasman stated z yes. ru- James Estes, Police Facility Design Group, stated that his firm's agreement was to keep the project on budget through the project and was currently performing their duties at no cost f. to the project. Mayor Davis asked for information on the size of door. Chief Nelson stated the purpose of a 9 foot door was to allow the APC equipment to get onto the floor for training. Mayor Davis asked about the need for the third bay. Chief Nelson stated the facility would be open with all bays full if there were only two bays included. He continued to list the equipment and vehicles that were stored at other locations. Chief Nelson listed out the differences of the options. Michael Schrage, City Manager, mentioned that the options were outlined in a table on page 6 of the staff report. Mayor Davis provided his thoughts on the best option for the facility. Joel Wimer, C & W Ranch, who served on the Salina Police Department Excellence Fund Board and Law Enforcement Advisory Board, provided information on the need for law enforcement training and the facility. S Luci Larson, 214 E. Key, provided her thoughts on the need for the facility and encouraged the commissioners to approve the Cadillac version of the facility. Carolyn Peterson, 2251 Leland Way, provided a real life experience that recently happened to her and encouraged the commissioners to approve the best facility available. Byron Norris, 521 Pine Ridge Drive, Salina Police Department Excellence Fund board member, provided his thoughts on the present facility and best decision on the new facility. Ron Styles, 2366 Hillside Drive, provided information on his career as a law enforcement officer and the need for a police training center. Darrell Wilson, 613 Oakdale Drive, retired Salina Police Officer, provided information on his career and encouraged the commissioners to approve the highest quality facility. Mike Marshall, retired police officer, encouraged the commissioners to vote for a top notch facility for the police department. Jon Blanchard, 250 S. Ninth Street, wanted to show appreciation to the Governing Body for their work and consideration on the project and provided his thoughts on the facility. Todd Welsh, 300 S. Ninth Street, provided information on what he learned from Chief Nelson during the process of determining the location of the facility and stated the new facility would help to recruit new officers in the future. Commissioner Hoppock thanked the citizens for their comments and provided Ms own comments regarding the project. I19-0231 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to award the contract to Compton Construction of Wichita, KS in the amount of $4,998,000 accepting no alternates with a 5249,900 (5%) construction contingency. Aye: (4). Nay: (0). Motion carried. Page 6 DEVELOPMENT BUSINESS None. OTHER BUSINESS z Commissioner Hoppock noted the angled parking on Iron Avenue and asked if the speed n limit needed to be looked at. Jim Kowach, Director of Public Works, stated that staff had y looked at it but had not made a formal request. Commissioner Ryan mentioned Kenny's Auto Body on Pacific Avenue and the thousands o of cars located on the property and asked if there was anything that could be done to the U appearance of the property. Michael Schrage, City Manager, stated the property straddled the city limit line and had been looked at before but staff would look at the property again. Commissioner Ryan noted that he would miss the study session next Monday and would like to put it on record that Markley was an arterial street and as much a busy street as Ohio Street and would be favorable for the City taking on the responsibility of developing the street. He continued to state he felt that on Holmes Road, the way bond counsel proposed it, was the best option. Commissioner Hoppock asked how old the traffic count was that provided as part of the study session. Jim Kowach, Director of Public Works stated last year. ADJOURNMENT I19-0232 Moved by Commissioner Hay, seconded by Commissioner Ryan, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting adjourned at 6:20 p.m. rtA-1.4\Jet PAP [SEAL] Trent W. Davis, M.D., Mayor ATTEST: • Cll uJ Shandi Wicks, CMC, City Clerk I Page 7