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08-05-2019 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 5, 2019 4:00 p.m. ki The City Commission convened at 2:30 p.m. for Special Assessment Financing for Perimeter Roads and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107. E The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of 0 silence. Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding), Commissioners Joe Hay,Jr., Melissa Rose Hodges, Mike Hoppock, and Karl Ryan. Also present: Michael Schrage, City Manager; Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney;and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Phil Black, 815 Spruce, provided information on plastic bags, the river renewal project, and the Solid Waste Management Plan. Tatum Hord, Tyah Beck and Gabby O'Dell, Girl Scouts Troop 657, provided information on their project, accepting worn out flags, and asked their permission to put their flyers around the building and the employee break room. Mayor Davis asked who would be able to give the group permission to put the flyers throughout the building. Michael Schrage, City Manager, provided his information to the group to get them in contact with the City/County Building Authority. Commissioner Hay asked if this was for their silver award. The girls stated yes. Commissioner Hay stated it was a wonderful idea. Tonya Grier, 915 Maple, was here on behalf of her dogs, Starlette & Capon, provided information on her dogs, and the court case regarding her dogs. She continued to state that both of her dogs were registered with the U.S. Registry as mental support animals, and she had letters from multiple doctors indicating the need for the dogs and asked the City Commission to reconsider and allow her to keep her dogs. Mayor Davis asked if the situation was still part of the court system. Ms. Grier stated yes. Mayor Davis asked if the dogs were being held due to being pit bulls. Ms. Grier provided information on the breeds of the dogs. Michael Schrage, City Manager, stated that the Animal Control Advisory Board had a request to repeal the pit bull ban and staff was preparing the staff report for that item but he could not give a date of the agenda item. Daniel Eckhoff, 655 Highland, provided his thoughts on the pit bull ban and provided his thoughts on the new stop lights and asked the City Commission to look at using retro reflective tape on the back of stop lights. Mayor Davis asked if the correct department that needed to hear that information made a note of the information. Mayor Davis mentioned that he received a cloth bag from the U.S. Census and asked if other commissioners received one as well. Lauren Driscoll, Director of Community & Development Services, stated there were a limited availability on the bags so the Page 1 organization was only provided one. She continued to state that Emily with the U.S. Census provided training to the outreach group recently and staff was working to put information together to pass out. She continued to provide information on other ways to get the census information out to the public. Mayor Davis asked if there was an agenda item or study session coming up to provide information on the census. Michael Schrage, City Manager, stated he did not think there was an agenda item coming up and stated that the study session time slots were pretty full. Ms. Driscoll stated she was planning to provide the census information packet to the City Commission in the future. She would be Ts happy to go over that during a meeting. a PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing on the proposed 2020 budget for the City of Salina. (5.la) First reading Ordinance No. 19-11013 adopting and appropriating the 2020 annual budget. Debbie Pack, Director of Finance & Administration, summarized the proposed budget, challenges, revenues, proposed mill levy, expenditures, changes to the pay plan and the comprehensive fee schedule. Commissioner Hodges thanked Debbie Pack, Director of Finance & Administration, and Tara Sauber, Deputy Director of Finance& Administration, for doing an outstanding job on presenting the budget. Commissioner Hoppock asked if the decrease in the general fund was due to the health insurance fund. Ms. Pack stated no, that had not been considered as part of the budget discussion. Mayor Davis opened the public hearing. Greg Bengtson, City Attorney, stated the public hearing would be opened and closed today unless there was a reason for the City Commission to not close it today. Daniel Eckhoff, 655 Highland, was disappointed in the increase of the river festival button costs and asked for that item to be looked at again. There being no further comments the public hearing was closed. 19-0216 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to pass Ordinance No. 19- 11013 adopting and appropriating the 2020 annual budget on first reading. Commissioner Hodges stated that she was glad we were able to provide a balanced budget and glad we were able to get a 2% cost of living adjustment for employees and thanked the Finance Department for all of the information and their patience in answering all of her questions. She continued by providing her thoughts on the capital improvement projects, the use of sales tax and the industrial revenue bond projects. She further commended departments on their work and was not sure how she was going to vote on the item but wanted to thank the department staff for all their work. Mayor Davis stated it would be helpful to look at the budget 12 months out of the year. Mayor Davis called the question to pass Ordinance No. 19-11013 adopting and appropriating the 2020 annual budget on first reading. Aye: (4). Nay: (1) Hodges. Motion carried. Page 2 CONSENT AGENDA (6.1) Approve the minutes of July 22, 2019. 19-0217 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the consent - agenda as presented. Aye: (5). Nay: (0). Motion carried. E n ADMINISTRATION (7.1) Resolution No. 19-7724 authorizing staff to temporarily suspend the monthly stransfer of funds from the City's operating account to the Health and Dental O Insurance Trust Fund from July 2019 through December 2019 to better maintain targeted balances in those funds. Debbie Pack, Director of Finance& Administration, explained the request,fiscal impact and action options. Commissioner Hay asked if there was a loss of coverage for employees. Ms. Pack stated no. Commissioner Hodges stated the insurance company sets the premiums and asked if there would be a point where we would lower the premiums. Natalie Fischer, Director of Human Resources, stated the insurance company did not set the premiums but did list out the fees and the premiums were based on trends and national average and various other figures. Commissioner Hodges provided her thoughts on the item. Michael Schrage, City Manager, stated that staff continually reviewed the premiums and funds and would continue to work on developing the best premium rates for the future. 19-0218 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to adopt Resolution No. 19- 7724 authorizing staff to temporarily suspend the monthly transfer of funds from the City's operating account to the Health and Dental Insurance Trust Fund from July 2019 through December 2019 to better maintain targeted balances in those funds. Aye: (5). Nay: (0). Motion carried. (7.2) Resolution No. 19-7721 authorizing an agreement with the Kansas Department of Transportation for Transportation Alternatives (TA) Project (Project No. 85 TE - 0484-01 (TA-T048(401))) for the Smoky Hill River Renewal Greenway Trail and an agreement with HDR of Kansas City for consultant design services related thereto, City Project No. 90037. Dan Stack, City Engineer, explained the request, agreements, fiscal impact and action options. Commissioner Hoppock asked if the project goes over private property, how the property would be acquired. Mr. Stack stated staff would have to determine the best way to handle acquiring the property. Commissioner Hoppock also asked if the cost for the private ground was included in the budget amount and if the dollars were to be spent from the special sales tax. Mr. Stack stated the cost for the private ground was included in the budget amount and the money I spent would come from sales tax. Commissioner Hodges asked what the path would be paved with. Mr. Stack stated concrete. Page 3 Commissioner Hodges asked how many miles would the path be total. Mr. Stack stated 6.8 miles. Commissioner Hodges asked if the KDOT transportation alternatives would be available in the future. Mr. Stack stated it would hopefully be available for future years. Jim Kowach, z Director of Public Works, provided information on the Transportation Alternatives a w program. 19-0219 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Resolution No. li 19-7721 authorizing an agreement with the Kansas Department of Transportation for Transportation Alternatives (TA) Project(Project No. 85 TE -0484-01 (TA-T048(401))) for the Smoky ° Hill River Renewal Greenway Trail and an agreement with HDR of Kansas City for consultant design services related thereto, City Project No. 90037. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS ADJOURNMENT 19-0220 Moved by Commissioner Hay, seconded by Commissioner Hodges, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:00 p.m. [SEAL] Trent W. Davis, M.D., Mayor ATTEST: i -' ]Ao kdd tOlibis Shandi Wicks, CMC, City Clerk I Page 4