19-7722 Intent of the Governing Body in response to the proposal by Salina Athletic Partners to enhance the baseball and softball experience in the City of Salina RESOLUTION NUMBER 19-7722
A RESOLUTION EXPRESSING THE INTENT OF THE GOVERNING BODY OF
THE CITY OF SALINA, KANSAS IN RESPONSE TO THE PROPOSAL BY SALINA
ATHLETIC PARTNERS TO ENHANCE THE BASEBALL AND SOFTBALL
w EXPERIENCE IN THE CITY OF SALINA.
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= WHEREAS, baseball and softball are historically important sports for the City of Salina,
Kansas (the "City");
WHEREAS; the Salina Athletic Partners, including Salina Baseball Enterprises, Inc.;
Visit Salina, a division of the Salina Area Chamber of Commerce; Unified School District No.
305; Sacred Heart High School; and Kansas Wesleyan University (collectively, the "Partners")
have presented a proposal to the City for a three phase, $8M public-private partnership project to
enhance the baseball and softball experience in Salina for local and visiting teams through
upgrades to existing public facilities and construction of new public facilities at Dean Evans
Stadium,the East Crawford Recreation Area("ECRA"),and Bill Burke Park(the"Proposal"); and
WHEREAS, through this resolution of intent, the Governing Body acknowledges and
expresses its appreciation for the extensive, locally-based vision and work represented by the
Proposal; expresses its conceptual support of the objectives of the Proposal; and directs city
staff to make necessary preparations for Governing Body approval of the City's participation in a
public-private partnership consistent with the Proposal and within parameters ultimately
determined by the Governing Body to be programmatically and financially prudent and feasible.
THEREFORE, BE IT RESOLVED by the Governing Body of the City of Salina,
Kansas:
Section 1. The Governing Body expresses its appreciation for the locally-based vision and
work represented by the Proposal.
Section 2. The Governing Body expresses its conceptual support for the objectives of the
Proposal and its desire to pursue a public-private partnership with the Partners for the
enhancement of the baseball and softball experience in Salina through the construction;
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operation, and replacement of public facilities improvements consistent with the Proposal and
within parameters ultimately determined by the Governing Body to be programmatically and
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financially prudent and feasible.
Section 3. The Governing Body authorizes and directs city staff, with the assistance of legal
counsel and bond counsel, to make necessary preparations for Governing Body approval of the
City's participation in such a public-private partnership with the Partners based upon the following
steps and related considerations:
A. Review, refine, and prioritize the scope of the proposed public facilities
improvements, based upon:
1. The design, specifications, and projected cost of on-site and off-site drainage
improvements required as a prerequisite for construction of the proposed
public facilities improvements;
2. The design, specifications, and projected cost of the proposed public facilities
improvements;
3. The design, specifications, and projected cost of netting required to meet
current standards for spectator safety;
4. Debt financing projections relating to the city's share of construction costs;
5. Private contribution projections relating to the Partners' share of
construction costs;
6. Projected operations and maintenance costs;
7. Projected useful life of the improvements and projected replacement costs;
B. Document by written agreement(s) including but not limited to the following items :
1. The respective roles and responsibilities of the City, the Partners, user
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groups, and any entities to potentially be created in order to fulfill the
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objectives of the public-private partnership;
2. The final scope, estimated cost, and cost allocation for the drainage
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improvements and the public facilities improvements (collectively, the
"Public Facilities Improvements") to be constructed under the public-private
partnership (subject to the required steps described in subsection C.1
through C.4 below);
3. The respective roles of the City and the Partners in plan review and
approval;
4. Identification of project components for which a sealed bid process is
warranted and those for which an alternative process is found by the
Governing Body to be in the public interest pursuant to Salina Code Sec. 2-
235:
5. The respective roles of the City and the Partners in construction contracting and
oversight;
6. City inspection, approval, and acceptance of the Public Facilities
Improvements;
7. Administration of naming rights;
8. The respective roles of the City, Partners, and user groups in the funding and in-
kind support of operations and maintenance of the Public Facilities
Improvements, including roles, responsibilities and priorities related to
scheduling and the potential assignment of certain operational and
maintenance responsibilities to user groups (e.g. field preparation, opening
restrooms, post-use cleanup of the facility, etc.);
9. Any amendments to the current agreement between the City and Salina
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Baseball Enterprises; Inc. relating to Dean Evans Stadium and other baseball
facilities located at the East Crawford Recreation Area; and
10. The establishment of an advisory committee regarding maintenance and
repair of the City's baseball and softball facilities at Dean Evans Stadium,
ECRA, and Bill Burke Park.
C. Provide for funding of the City's participation in the cost of construction of the
Public Facility Improvements in the maximum amount of$4,000,000 by:
I. Amending Charter Ordinance No. 39 to provide for the issuance of bonds as the
means of debt financing the City's share of the cost of the Public
Facilities Improvements;
2. Developing the projected timeline for the availability of temporary note
proceeds in relation to the availability of private fundraising proceeds,
accounting for the processes required of the City to amend charter
ordinances as well as to authorize and complete the issuance of bond
financing in the initial form of temporary notes;
3. Amending Charter Ordinance No. 35 to increase the currently authorized
maximum transient guest tax rate to the extent required to utilize future
transient guest tax proceeds as the funding source for debt service on the
City's bonds issued as the means of financing the City's share of the cost of the
Public Facilities Improvements;
4. Amending the current agreement with the Salina Area Chamber of
Commerce relating to allocation of future transient guest tax proceeds with the
intent of continuing to provide the equivalent of a 3% transient Quest tax rate to
the Salina Area Chamber of Commerce to encourage, promote, and solicit
tourism and conventions for the city of Salina while allowing revenue associated
with the increased transient guest tax rate to be allocated by the governing
body for other purposes;
5. Reprogramming other current uses of transient guest tax proceeds to the
extent necessary;
6. Addressing the role of rental rates and user fees in relation to ongoing
operations and maintenance costs of Dean Evans Stadium, ECRA, and Bill
Burke Park facilities.
Section 4. This resolution shall be in full force and effect from and after its adoption.
Adopted by the Board of Commissioners and signed by the Mayor this 22�day of July,
2019.
/at7079
Trent W. Davis. M.D.. Mayor
(SEAL)
ATTEST:
21ACUALIL kAtt
Shandi Wicks, CMC_. City
Clerk
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