05-20-2019 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
May 20, 2019
4:00 p.m.
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The City Commission convened at 2:30 p.m. for Budget: 2019 Review/Fund Balances/Set 2020
Fund Balance and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
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Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding),
Commissioners Joe Hay,Jr., Melissa Rose Hodges, Mike Hoppock, and Karl Ryan.
Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The week of May 19-25, 2019 as "Emergency Medical Services Week" in the city of
Salina. Shane Pearson, EMS Chief, read the proclamation and announced associated
events.
(3.2) The week of May 19-25, 2019 as "National Public Works Week" in the city of Salina.
Leann Johnson, Administrative Assistant III, read the proclamation and announced
associated events.
(3.3) The day of June 7, 2019 as "National Gun Violence Awareness Day" in the city of
Salina. Mona Hargrave, Moms Demand Action Social Media Lead, read the
proclamation and announced associated events.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Petition No. 4396, filed by Michael McArthur, 214 Greenway Road.
(5.1a) Consider acceptance of the offered utility easement dedication from Michael
McArthur in the Replat of Block 3 of the Country Club Heights Addition.
(6.1b) Public hearing and report on Petition No. 4396, (filed by Michael McArthur,
petitioner), requesting the vacation of an 8 ft. wide north-south utility
easement 4 ft. either side of the common lot line between Lots 7 and 8, Block
3, Country Club Heights Addition to the City of Salina, Saline County,
Kansas located on property addressed as 214 Greenway Road. (Continued
from May 6, 2019 meeting.)
Mayor Davis opened the public hearing.
Dean Andrew, Director of Planning, explained the request, affected utilities, and action
options.
Commissioner Hoppock asked if staff had received written notification from Kansas Gas
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Service. Mr. Andrew stated he had a letter from Tom Adamson with Kansas Gas Service
accepting the new easement and approving the vacation of the existing easement.
There being no further comments the public hearing was closed.
19-014 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to accept the offered
public utility easement and authorize the Mayor to sign the easement document accepting the new
public utility easement on behalf of the City. Aye: (5). Nay: (0). Motion carried.
19-0195 Moved by Commissioner Ryan, seconded by Commissioner Hay, to pass Ordinance No. 19-11001
.)
on first reading. Aye: (5). Nay: (0). Motion carried.
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CONSENT AGENDA
(6.1) Approve the minutes of May 13, 2019.
19-0146 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Resolution No. 19-7710 authorizing the Mayor to execute a License Agreement with
North Salina Community Development Inc. to allow the placement, use and
maintenance of little libraries at specified locations in the public right-of-way.
Jim Kowach, Director of Public Works, explained the request, library locations, fiscal
impact and action options.
Commissioner Hay provided his thoughts on the little libraries.
Commissioner Hoppock asked where individuals could donate books to the libraries and
how many books were reaching the communities.
Barb Young, North Salina Community Development, stated the books could be donated to
the little libraries or to Waddle's Heating and Cooling. She continued to state
approximately 30 books are donated from each little library a month.
Commissioner Ryan asked how many little libraries were in the community. Ms. Young
stated there were a couple other organizations with little libraries in the community both
inside various buildings and located on various properties outside. She further stated the
intent was to compile a list of all little libraries in the community to help notify the public of
the locations.
Ms. Young provided information on the process to install the new little libraries.
Commissioner Hodges thanked Ms. Young for her hard work on the program.
19-0147 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Resolution No.
19-7710 authorizing the Mayor to execute a License Agreement with North Salina Community
Development Inc. to allow the placement, use and maintenance of little libraries at specified
locations in the public right-of-way. Aye: (5). Nay: (0). Motion carried.
(7.2) Resolution No. 19-7712 authorizing the Mayor to execute a grant of Permanent
Easement for Road/Bridge Right-of-Way to the Board of County Commissioners of
Saline County, Kansas for West Water Well Road and a related Memo of
Understanding granting a Temporary Construction Easement.
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Michael Schrage, City Manager, explained the request, the annexation and maintenance of
roads agreement, fiscal impact and action options.
Commissioner Hodges asked if there was a need to address the existing utility lines below
the county roads. Mr. Schrage stated the need for utilities was addressed in the annexation
agreement.
19-0148 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to adopt Resolution No. 19-
y 7712 authorizing the Mayor to execute a grant of Permanent Easement for Road/Bridge Right-of-
Way to the Board of County Commissioners of Saline County, Kansas for West Water Well Road
and a related Memo of Understanding granting a Temporary Construction Easement. Aye: (5).
Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hoppock asked for an update on the Centennial Park issue. Michael
Schrage, City Manager, stated staff was working through the request. He also stated that
there was a requirement to publish a protest petition to change the ownership and use of
the property from park land and outlined the process.
Lauren Driscoll, Director of Community & Development Services, explained what the
calendar would look like and indicated that it might take two and a half to three and a half
months.
Commissioner Hoppock asked if staff thought the item could be on the ballot in November.
Ms. Driscoll stated she had asked the County Election office but did not receive an answer
before the meeting.
A conversation ensued between the City Commission, Ms. Driscoll and Mr. Schrage
regarding the intent of the request and the options.
Commissioner Hodges asked what type of feedback staff had received. Ms. Driscoll stated
from both the neighbors and developers.
Commissioner Hoppock provided his thoughts on the request.
Commissioner Hay stated he had been contacted by a resident that indicated that a petition
had been filed that would not allow the land to be used for anything other than parkland.
Mr. Schrage stated the property had some history and there had been a petition filed in the
past but that petition was not valid at this time. He continued to provide information on
the process.
Commissioner Ryan stated he thought a study session might be helpful.
Commissioner Hodges stated that she thought it might be a good discussion item during a
meeting to allow the public to provide their thoughts on what they want to see. She
continued to state that it might be helpful to be able to answer any questions staff had. Ms.
Driscoll outlined what the presentation would look like.
Mayor Davis stated it might be good to set up an evening meeting at the Friendship Center
to allow the citizens of the neighborhood to attend.
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A conversation ensued between the City Commission, Ms. Driscoll, and Mr. Schrage
regarding the timeline for the request and discussion on the vision and end result.
A conversation continued to ensue between the City Commission, Ms. Driscoll, and Mr.
Schrage regarding setup of future discussions.
7.
Commissioner Ryan stated as the representative of the Arts and Humanities Commission,
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w he wanted to announce that the river festival was getting close and was going to offer new
y entertainment that had not been to the festival before along with professional face painters.
8 He continued to state there were several volunteer opportunities available for individuals
ti as well as families and encouraged citizens to purchase their buttons to attend.
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Commissioner Hodges asked if the discussion for the Expo Center could not be discussed
in the open meeting. Michael Schrage, City Manager, stated that his intent was to discuss
the elements of the agreement with an attorney but the City Commission could decide to
have that conversation in the open meeting.
(9.1) Request for executive session (legal).
I move the city commission recess into executive session for_ minutes to discuss the subject
of negotiations with Saline County relating to the Expo Center Lease agreement with legal
counsel based upon the need for consultation with an attorney for the public body which
would be deemed privileged in the attorney-client relationship pursuant to K.S.A. 75-
7319(b)(2). The open meeting will resume in this room at p.m.
I19-0149 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to recess into executive
session for 20 minutes to discuss the subject of negotiations with Saline County relating to the
Expo Center Lease agreement with legal counsel based upon the need for consultation with an
attorney for the public body which would be deemed privileged in the attorney-client
relationship pursuant to K.S.A. 75-7319(b)(2). The open meeting will resume in this room at 5:27
p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:07 p.m. and reconvened at 5:27
p.m. No action was taken.
(9.2) Request for executive session (personnel).
I move the city commission recess into executive session for _ minutes to discuss the City
Manager's performance evaluation based upon the need to discuss personnel matters of non-
elected personnel pursuant to K.S.A. 75-4319(b)(1). The open meeting will resume in this
room at p.m.
19-0150 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to recess into executive
session for 20 minutes to discuss the City Manager's performance evaluation based upon the need
to discuss personnel matters of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The open
meeting will resume in this room at 5:49 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:29 p.m. and reconvened at 5:49
p.m. No action was taken.
Commissioner Hay left the meeting at 5:30 p.m.
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ADJOURNMENT
119-0151 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 5:50 p.m.
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8 [SEAL] Trent W. Davis, M.D., Mayor
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