04-22-2019 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 22, 2019
4:00 p.m.
The City Commission convened at 2:30 p.m. for Plastic Bag Ban Public Participation Process
Discussion and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding),
Commissioners Joe Hay,Jr., Melissa Rose Hodges, Mike Hoppock, and Karl Ryan.
Also present: Michael Schrage, City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,
City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Presentation of the AAA Community Traffic Safety Award to the Salina Police
Department by Shawn Steward with AAA Kansas and Bob Hamilton with the
Kansas Department of Transportation. Shawn Steward provided information about
the award and presented the 2018 Kansas AAA Community Traffic Safety Award to
Deputy Chief Sean Morton and Sgt. Brent Rupert.
(3.2) The day of April 26, 2019 as "Arbor Day" in the city of Salina. Brett Lamer, Park
Operations Manager, read the proclamation and announced associated events.
CITIZENS FORUM
Joan Ratzlaff, Salina, read an email from the EPA providing information on the history of
Earth Day.
Nick Puckett provided information on the current baseball fields and the need for better
baseball fields.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 8, 2019.
(6.2) Approve the minutes of April 15, 2019.
(6.3) Approve Resolution No. 19-7699 authorizing the City Manager to instruct binding
of coverage for Excess Workers Compensation Insurance.
(6.4) Approve Resolution No. 19-7696 authorizing the Mayor to execute a Vault Closure
Agreement allowing for closure of an underground vault in the public right-of-way
located at 101 N. Santa Fe Avenue with Joan Enterprises, LLC.
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(6.5) Approve Resolution No. 19-7697 authorizing the Mayor to execute a Vault Closure
Agreement allowing for closure of an underground vault in the public right-of-way
located at 117 N. Santa Fe Avenue with Big Nose Kate's, LLC.
(6.6) Approve Resolution No. 19-7701 authorizing the Mayor to execute a License
Agreement allowing for continued use of public right-of-way in three underground
sidewalk vaults located at 104 N. Santa Fe Avenue with Eccentricity, Nex-Tech and
Flipping Fabulous.
(6.7) Approve the Application for Permit to Keep Bees at Sacred Heart High School, 234
E. Cloud.
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(6.8) Approve the Application for Permit to Keep Bees for Neal and Pam Zouzas at 411
Scott.
(6.9) Approve Resolution No. 19-7704 appointing members to various boards and
commissions.
Commissioner Hay requested that Item 6.7 and 6.8 be removed from the consent agenda.
19-0110 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to approve the consent
agenda less Agenda Item Nos. 6.7 and 6.8. Aye: (5). Nay: (0). Motion carried.
(6.7) Approve the Application for Permit to Keep Bees at Sacred Heart High School, 234
E. Cloud. Commissioner Hodges noted that the blue sheet mentioned a previous
applicant and asked for a correction to be made to the application.
(6.8) Approve the Application for Permit to Keep Bees for Neal and Pam Zouzas at 411
Scott. Commissioner Hodges noted that the blue sheet mentioned a previous
applicant and asked for a correction to be made to the application
19-0111 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to approve the
Application for Permit to Keep Bees at Sacred Heart High School, 234 E. Cloud and the
Application for Permit to Keep Bees for Neal and Pam Zouzas at 411 Scott. Aye: (5). Nay: (0).
Motion carried.
Mayor Davis asked the City Manager for an update on how the City Commission agenda was
completed. Michael Schrage, City Manager, stated that as the agenda items were submitted to the
City Clerk's office, they would be processed and listed on the agenda in the order received.
Mayor Davis stated he would like to move Agenda Item No. 7.6 and Agenda Item No. 7.10 before
Agenda Item No. 7.1 and proceed with the order of the agenda from there.
ADMINISTRATION
(7.6) Consideration of bids for the demolition of one single-family dwelling/structure
located at 540 W. Iron Avenue.
Lauren Driscoll, Director of Community & Development Services, explained the project,
asbestos report,bids received, fiscal note and action options.
Commissioner Hoppock asked if the asbestos could be removed prior to the demolition of
the structure. Ms. Driscoll stated the asbestos would be removed prior to the demolition of
the structure.
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Mayor Davis asked if the building was structurally sound. Ms. Driscoll stated the structure
was sound enough and continued to explain the process for asbestos removal and
demolition.
Commissioner Hay asked if Mr. Booher had relinquished his rights to the property. Sean
z Pilcher, Building Official, stated Mr. Booher had agreed that he was not planning to
demolish the property on his own and had asked staff to go ahead with the process.
Michael Schrage, City Manager, stated a bill would be sent to the property owner and if it
remained unpaid the amount would be added to the property taxes. He further stated if the
property taxes remained unpaid the property could go to Sheriff's sale and the assessment
amount may not be covered or covered completely.
19-0112 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to reject the bid from
Excel Dirt & Excavating, LLC in the amount of $50,000 and direct staff to obtain separate bids for
the demolition and asbestos abatement of one single family structure located at 540 W. Iron
Avenue. Aye: (5). Nay: (0). Motion carried.
(7.10) Resolution No. 19-7702 authorizing the Mayor to execute an agreement with OCCK,
Inc. for Self-Service Bicycle Rental Stations within the city limits of Salina.
Dan Stack, City Engineer, explained the request, shared a short video on Zagster, explained
the agreement, fiscal impact and action options.
Claire Mullen, OCCK, provided information on the program, the fees, and the process to
1 rent a bicycle.
Commissioner Hay asked how you know who has a bike. Claire Mullen, OCCK, stated the
individual had to put information into the App including a credit card.
Ms. Mullen continued to provide additional information on the program.
Commissioner Hoppock asked if there was a requirement for an agreement to use a public
right-of-way. Michael Schrage, City Manager, stated the agreement created and attached to
the agenda item included the use of the right-of-ways.
19-0113 Moved by Commissioner Hay, seconded by Commissioner Ryan, to adopt Resolution No. 19-7706
authorizing the Mayor to execute an agreement with OCCK, Inc. for Self-Service Bicycle Rental
Stations within the city limits of Salina. Aye: (5). Nay: (0). Motion carried
(7.7) Resolution No. 19-7705 authorizing Mayor Davis to enter into an agreement to
donate surplus gymnastics equipment to Xtreme Gymnastics.
Chris Cotten, Director of Parks & Recreation, explained the request, agreement, fiscal
impact and action options.
Mayor Davis asked what the relationship was with our current employees and Xtreme
Gynmastics. Mr. Cotten stated the employee's of Xtreme Gymnastics were employees of
the City of Salina Parks & Recreation.
Commissioner Hay stated he had concerns about making sure the youth in the community
had an opportunity to participate in the program regardless of their income. Mr. Cotten
stated there was a scholarship opportunity that the youth could participate in the program
utilizing those scholarship opportunities.
Michael Schrage, City Manager, stated the agreement was formalized to help keep the
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ability to review the fees of the program.
Mayor Davis asked if city money was used for the scholarships. Mr. Cotten stated staff
would use Schwan's funding for the scholarships but no child had been turned away.
Mayor Davis asked if there were a number of years for the scholarship. Mr. Cotten stated
the current funding ran through August of this year and staff would need to reapply for the
program.
Commissioner Hoppock asked if there was a Genesis membership required for the
participants. Mr. Cotten stated no.
Commissioner Hodges wanted to clarify the cost of Memorial Hall was a 2-year cost of
S30,000 yearly and the Access TV portion of the facility was $11,000 annually. Mr. Cotten
stated yes, but there were other programs that utilized the facility.
Commissioner Hodges asked if there were any other private contractors other than Kaw
Valley and PUMA. Mr. Cotten stated not at this time.
Commissioner Hodges asked if we are sure there was not a membership requirement for
the Parks & Recreation programs. Mr. Cotten stated from his understanding from Ms.
Torres there would not be a requirement for a membership for the gymnastics participants.
Commissioner Hodges asked if the program would still be marketed by Parks and
Recreation. Mr. Cotten stated the entry level program would be marketed by the City of
Salina.
Sheena Torres, Sky Gymnastics Manager, stated the booster club offered a scholarship
program as well. She continued to explain the level of classes available.
Mayor Davis asked if the money from Schwan's was included in the figures. Mr. Cotten
stated it was a small amount of money.
Commissioner Hoppock asked if the program for toddlers would remain. Ms. Torres stated
it would remain.
Commissioner Hodges asked what Ms. Torres role was. Ms. Torres stated she was an
employee of the City of Salina and created the schedule and coached the participants.
Commissioner Hodges asked how the booster club worked. Troy Donley stated the booster
club had a Board of Directors and the matter was voted on by that board.
Commissioner Hodges asked what agreement Xtreme Gymnastics had with Genesis. Ms.
Torres stated there was an agreement being developed but the parties were waiting on the
decision of the meeting today before finalizing it.
Commissioner Hodges provided her thoughts on the transfer of the equipment.
Commissioner Hoppock asked what percentage of the equipment was purchased by the
booster club. Ms. Torres stated about 80% of the equipment was purchased by the booster
club by their fundraising efforts.
Mr. Schrage asked how the fees would be set and the program would run. Ms. Torres
stated from her conversations the intent would be to keep the entry level gymnastics lower
and the team fees would be a little higher.
Commissioner Hoppock asked if there was an ability to reduce the liability insurance for
the program. Ms. Schrage stated there was liability insurance for the building but was not
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sure if there was a separate policy for the actual program.
A conversation ensued between the City Commission and Mr. Cotten regarding the
transfer of the equipment and agreement between Genesis and Xtreme Gymnastics.
Greg Bengtson, City Attorney, stated that the booster club was a Kansas Not-for-Profit
Corporation and not a 5010.
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Commissioner Ryan stated his thought on reviewing the contract would be to review the
agreement prior to its completion.
Mr. Bengtson stated he appreciated the want to move the matter along but the
discretionary approval of the matter would require an action.
19-0114 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to adopt Resolution No. 19-
7705 authorizing Mayor Davis to enter into an agreement to donate surplus gymnastics equipment
to Xtreme Gymnastics. Aye: (2). Nay: (3) Davis, Hay, Hodges. Motion failed.
Commissioner Hodges stated she was looking for an operational agreement and a copy of
the contract established between Xtreme Gymnastics and Genesis.
Mayor Davis asked about the fees. Mr. Schrage stated the fees for the entry level
participants would be the only fees reviewed.
A conversation ensued between the City Commission, Mr. Schrage and Ms. Torres
regarding the donation of the equipment, the fees and the draft agreement.
Mr. Donley stated that all participants pay through Parks & Recreation currently.
Mayor Davis asked if staff was aware of the number of scholarships provided to the
participants. Mr. Cotten stated the scholarships were available to all youth for all programs
and he would be able to provide that information to the Commission at a later time.
Mayor Davis asked if the equipment was not involved, what the City's role would be. Mr.
Schrage stated there would not be a discussion about the equipment but more a
conversation on developing a separate program from the other two (2) available.
Commissioner Ryan asked if there was a way to amend the agreement to provide for
inclusion on the membership of the participants.
Commissioner Hodges provided her thoughts on the need to include all parties into the
agreement.
Amy King, Xtreme Gymnastics Treasurer, stated that if the agreement was approved the
the equipment would be Xtreme Gymnastics and not Genesis.
The City Commission recessed at 5:55 p.m. for a 5 minute break. The meeting resumed at
6:05 p.m.
Mayor Davis summarized the concerns of some of the commissioners.
Mayor Davis asked if the needs of the City could be addressed. He continued to state if
Section 3 was as much protection as the City was going to have to negotiate fees, he would
like to reconsider the item.
Mr. Schrage stated that Mayor Davis conditioned his desire to reconsider the item on the
statement that if the agreement was essentially the best we could get. He further stated that
he felt obligated to tell the Commission that we could have a conversation with Genesis,
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have a conversation with Xtreme Gymnastics, or attempt to negotiate fees in the agreement.
Commissioner Hoppock asked if we were to make an addition to Section 3.1, could a
motion be made to include that amendment.
Commissioner Hoppock asked if section 3.1 was modified, could the matter be voted on
L. again. He continued to state if the following wording was added to the section: Not
comfortable with fee schedule, the City of Salina would no longer advertise or promote the
program. Mr. Schrage stated he was looking at the agreement to see if the marketing or
promotion was included in the agreement. He continued to state that staff could help work
through that motion.
Commissioner Hodges continued to provide her thoughts on the need to include Genesis in
the conversation.
A conversation ensued between the Commissioners regarding the agreement.
Mr. Bengtson stated if in Section 3.1 the concept that was referred to in the blue sheet was
the test we would anticipate applying, that does take it up a notch, in terms of the
objectivity of the criteria by which we would be evaluating any of those fee adjustments in
the future. Mr. Schrage read the information enclosed in the blue sheet in relation to the
fees. Mayor Davis asked if Section 3.1 could be reworded to the extent needed, could that
be done today. Mr. Bengtson stated it could but it would raise the question on how specific
the Commission wanted to try to be today in anticipation of circumstances in the future. He
continued to explain the current language in Section 3.1 of the agreement and stated the
agreement presumed that the club was in control of the fees.
Mr. Schrage stated there were conversations at the break in relation to the cost of the
equipment.
Commissioner Hodges provided her thoughts on the relationship between Genesis and
Xtreme Gymnastics.
19-0115 Moved by Mayor Davis, seconded by Commissioner Hay, to reconsider Agenda Item No. 7.7.
Aye: (4). Nay: (1) Hodges. Motion carried.
19-0116 Moved by Mayor Davis, seconded by Commissioner Hay, to adopt Resolution No. 19-7705
authorizing Mayor Davis to enter into an agreement to donate surplus gymnastics equipment to
Xtreme Gymnastics by modifying Section 3.1 of the agreement to read: Programming and Fees. In
consideration of the City's donation of the Equipment and ongoing promotion of the program, the
Club covenants and agrees to: (i) establish and maintain entry-level youth gymnastics programs
that are affordably-priced and accessible to Salina youth desiring to participate in gymnastics
programming activities; and (ii) in connection with the establishment of, and any future
adjustments to, all rates, fees, and dues associated with participation in any entry-level youth
gymnastics programs for which the Club is directly or indirectly involved: (a) consult and confer
with the City's director of parks and recreation and (b) adhere to the City's cost recovery policies
and practices which typically include a nominal annual increase of 2% to 3% with annual increases
in excess of 10% requiring city commission approval. The Club acknowledges and agrees that the
City's willingness to donate the Equipment and provide ongoing promotion of the program is
expressly conditioned upon, and has been induced by, the foregoing covenants and agreements of
the Club. The Club's obligations under this Section 3 shall expire and terminate on the date that is
five (5) calendar years after the Effective Date of this Agreement. Aye: (4). Nay: (1) Hodges.
Motion carried.
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DEVELOPMENT BUSINESS
(8.1) Application No. Z19-3, (filed by TERC, LLC), requesting a change in zoning district
classification from R-3 (Multi-Family Residential) to C-5 (Service Commercial) to
allow the construction of an automated car wash facility on property addressed as
2661 Market Place (the parking lot for the Starlite Skate Center).
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(8.1a) First reading Ordinance No. 19-11000.
Dean Andrew, Director of Planning, explained the request, conformance with the
Comprehensive Plan, Planning Commission recommendation, and action options.
Commissioner Hoppock asked how the City protected itself to ensure there was not a
skating rink without a parking lot. Mr. Andrew stated the building permit would not be
approved until the skating rink was demolished.
Mayor Davis asked if it would change the zoning of the property of the skating rink. Mr.
Andrew stated the zoning of the skating rink was changed to C-5 but the parking lot was
not changed at the same time.
Commissioner Ryan asked how much buffer was predicted on the east side of the property.
Mr. Andrew stated a 10 foot wide buffer including a fence and a landscape buffer.
Dustin Herrs, City Planner, stated the current use of the property zoned as residential does
not require a buffer so the re-zoning would be an improvement to the property.
Kirk Daniels, Cochran Engineering, provided information on the request and stated the
applicant would request that the zoning stay at C-5 to move the item along as quickly as
possible. He continued to state the applicant was anxious to move the item along.
Jenny Soldan, 902 Gypsum Avenue, stated the tenants of the apartments in the area were
HUD apartments and utilized the area where the buffer would go to cut across to access the
bus terminal.
Nick Puckett, Hampton Law, provided information on the current ownership of the
property and stated the current owner would like the property to be rezoned even if a car
wash was not placed on the property.
Commissioner Hodges asked if there was consideration on adjusting the buffer to allow for
apartment tenants to cut across the property to access the bus station. Michael Schrage, City
Manager, stated if the City Commission would like to address that matter, staff could assist
with that request. Mr. Andrew stated there was an option for staff to work with the Market
Place Apartments to install a sidewalk for access.
19-0117 Moved by Commissioner Hodges, seconded by Commissioner Hay, to pass Ordinance No. 19-
11000 changing the zoning district classification from R-3 (Multi-Family Residential) to C-5
(Service Commercial) to allow the construction of an automated car wash facility on property
addressed as 2661 Market Place (the parking lot for the Starlite Skate Center) on first reading. Aye:
(5). Nay: (0). Motion carried.
ADMINISTRATION, CONTINUED
(7.1) Second reading Ordinance No. 19-10999 approving the Spilman Plaza Party
sponsored by Seraphim Bread as a special event and authorizing the sale,
possession and consumption of alcoholic liquor within the boundaries of barricaded
public areas at such event.
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Dean Andrew, Director of Planning, explained the modifications to the ordinance.
19-0118 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to adopt Ordinance No. 19-
10999 approving the Spilman Plaza Party sponsored by Seraphim Bread as a special event and
authorizing the sale, possession and consumption of alcoholic liquor within the boundaries of
z barricaded public areas at such event on second reading. A roll call vote was taken. Aye: (5) Hay,
1 Hodges,Hoppock, Ryan, Davis. Nay: (0). Motion carried.
(7.2) Authorize the fire department to enter into a sole source contract with Osage
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Ambulances for the remounting of one (1) ambulance box on a new chassis.
Kevin Royse, Fire Chief, explained the request, fiscal impact and recommended action.
Commissioner Hoppock asked if the box was a 2009 as well. Mr. Royse stated the old unit
would leave the fleet and another unit would be re-mounted.
Commissioner Hoppock asked if the equipment would stay with the new unit. Mr. Royse
stated the box would be completely redone and the equipment would be reinstalled in the
unit.
19-0119 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the fire
department to enter into a sole source contract with Osage Ambulances for the remounting of one
(1) ambulance box on a new chassis. Aye: (5). Nay: (0). Motion carried.
(7.3) Resolution No. 19-7698 authorizing the Mayor to enter into a Consent
Agreement/Final Order (CA/FO) with the United States Environmental Protection
Agency (EPA) for land application of biosolids.
Martha Tasker, Director of Utilities, explained the request, fiscal impact and action options.
Commissioner Hoppock asked if this would break down over time and become less
intrusive over time. Ms. Tasker stated the Molybdenum ties up with the copper in the
animal and creates a copper deficiency in the animal.
Commissioner Hoppock asked how often we disposed on the farmer's fields. Ms. Tasker
stated all of the tonnage was disposed on the farmer's fields.
Mayor Davis asked if the crops were consumed locally from this farmer. Ms. Tasker stated
it would take a lot of Molybdenum in a human for it to be toxic. She further stated that
there was not a concern for the crops that were grown. -
Commissioner Hoppock asked if staff was not testing correctly. Ms. Tasker stated staff got
complacent with the testing and since the incidents testing has been modified.
Commissioner Hodges asked if Wilson & Company provided Sludge Analysis for Mattison
Farms. Ms. Tasker stated Mattison Farms hauls it and applies it and Wilson & Company
takes the information we have to determine the amount that could be applied to the crops.
Commissioner Hodges asked if the changes in the process were in place when the last
violations were received. Ms. Tasker stated no, that was what made her decide there was a
need for changes to the process.
I Commissioner Hodges asked how sludge would be disposed of if it was higher than the
approved limits. Ms. Tasker stated if the sludge was high it would be taken to the landfill
to be used as ground cover.
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Commissioner Hodges asked if there was information on the affect to human and animals
regarding the high Molybdenum levels. Ms. Tasker stated she had some information but
had a few questions before she was comfortable with the information she had.
Commissioner Hodges asked if staff had notified ADM Milling of the problem. Ms. Tasker
z stated the crops had already been through the mill and the crops were not a risk to humans
w and little risk to the animals.
N Jon Blanchard, 2530 Edward, provided his thoughts on the matter, asked if the health
department was notified, when staff was notified and when the public would be notified.
He continued to ask if there were any protocols in place to notify the public of serious
o matters.
19-0120 Moved by Commissioner Ryan, seconded by Commissioner Hay, to adopt Resolution No. 19-7698
authorizing the Mayor to enter into a Consent Agreement/Final Order (CA/FO) with the United
States Environmental Protection Agency (EPA) for land application of biosolids. Aye: (5). Nay:
(0). Motion carried.
(7.4) Approve the 2019 Vehicles and Equipment purchases as recommended, authorize
staff to proceed with purchases and authorize City Manager to sign contracts with
selected vendors.
Debbie Pack, Director of Finance and Administration, explained the bids received, bid
specifications, fiscal impact and action options.
1 Commissioner Hoppock stated he noticed there were no trades, and asked if these would
be added to the fleet. Ms. Pack stated the old units would be sold by auction.
Commissioner Hoppock asked where the money for the sale of units would go. Ms. Pack
stated the money would go back into the sales tax fund as revenue.
19-0121 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to approve the 2019
Vehicles and Equipment purchases as recommended, authorize staff to proceed with purchases
and authorize City Manager to sign contracts with selected vendors Aye: (5). Nay: (0). Motion
carried.
(7.5) Consider purchase of a radar camera detection system for Belmont and Ohio and a
pod sensor detection system for Schilling and Virginia.
Dan Stack, City Engineer, explained the request, bids received, fiscal impact and action
options.
Commissioner Hodges asked if we were phasing out the loops. Mr. Stack stated the loops
that were in concrete would be used until they die but at locations they do not work, staff
would be replacing them.
Commissioner Hodges asked about the priority level of the camera locations. Mr. Stack
stated that Schilling & Virginia was listed as a 60 on the priority level but was moved up
due to the repaving of the road.
19-0122 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the purchase
Iof four radar traffic signal actuators from Mid-American Signal of Kansas City, Kansas in the
amount of $23,558.00 and 20 pod sensors from Trafficware of Sugar Land, Texas in the amount of
$12,199.75. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed at 7:45 p.m. for a 5 minute break. The meeting resumed at
7:53 p.m.
(7.8) Resolution No. 19-7702 authorizing the Mayor to award the bid to Commercial
Irrigation & Turf, Inc. in the amount of $1,440,314, and enter into an agreement for
the Salina Municipal Golf Course Irrigation project.
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Scott Garrie, Deputy Director of Parks and Recreation, explained the project, bids received,
modifications to the project, bid award, fiscal impact and action options.
Commissioner Hoppock asked how the putting green was irrigated. Mark Lytle, Golf
8 Course Superintendent, stated there was an irrigation system around the putting green that
would also be replaced as part of this project.
Mr. Lytle provided information on the irrigation system of the entire course.
Commissioner Hoppock asked what a weather station was. Mr. Lytle stated it measured
the humidity, temperature, etc.
Commissioner Hoppock asked if there was a contingency in the bid. Mr. Garrie stated the
contingency allowed for 25 additional heads and would be $17,125.
Commissioner Hay asked what would happen if there was a severe summer. Mr. Lytle
stated the new system would go in below and around the old system to allow the old
system to be used.
Commissioner Hay asked if it was standard procedure to not remove the old system. Mr.
Lytle stated it was typical to leave the old system in place.
Commissioner Hodges asked what the weather station was used for. Mr. Lytle stated based
on the weather prediction of a storm, the system would shut off instead of operating.
Commissioner Hodges asked who was serving as the project manager. Mr. Carrie stated
staff(himself, Mark Lytle, and Mice Hargrave).
Commissioner Hodges asked how the consultant was chosen for the project. Mr. Carrie
stated staff solicited bids for the project and selected Erik Christiansen Design Group, Ltd.
Commissioner Hodges asked if projects under $20,000 required solicited bids. Michael
Schrage,City Manager, stated competitive pricing or competitive bids were recommended.
A conversation ensued between Commission Hodges and Mr. Carrie regarding the
consultant contract.
Commissioner Hodges asked if the consultant had designed the preliminary design or the
final plan. Mr. Garrie stated the consultant designed the bid specification and preliminary
design to obtain bids from contractors and he created the final design plans as well.
Mr. Schrage asked what the consultant would provide to the contractor. Mr. Garrie stated
he would provide more detailed construction documents, irrigation GIS/GPS Mapping
Service & Post Construction services.
Commissioner Hodges asked if we did not pursue the reduced options, the total project
would be $1.725 million. She continued to state she wanted to make sure we are doing the
project in the right way and won't come back in a couple years asking to replace other
portions of the course.
Commissioner Hoppock stated by reducing the budget, the project would still be
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completed as a whole project.
Jon Blanchard, 2530 Edward, stated he was concerned about this project, and asked if it was
a design bid build process or a design build process. Mr. Schrage stated it was intended to
be a design bid build process. Mr. Blanchard provided his thoughts on the process of the
project. Mr. Schrage stated he was not able to provide a response regarding that level of
detail on this item today. Mr. Garrie stated that both agreements were reviewed by legal
counsel and so was the agreement that was included today.
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Commissioner Hoppock provided his thoughts on the project.
Commissioner Hodges provided her thoughts on the project.
19-0123 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to postpone the adoption of
Resolution No. 19-7702 authorizing the Mayor to award the bid to Commercial Irrigation & Turf,
Inc., (Agenda Item No. 7.8) and Resolution No. 19-7703 authorizing the Mayor to execute a
Consultant Agreement with Erik Christiansen Design Group, Ltd. for Irrigation Consulting
Services for the Salina Municipal Golf Course Irrigation project (Agenda Item No. 7.9). Aye: (5).
Nay: (0). Motion carried.
(7.9) Resolution No. 19-7703 authorizing the Mayor to execute a Consultant Agreement
for the Salina Municipal Golf Course Irrigation project.
OTHER BUSINESS
Mayor Davis asked about the status of the permits to keep bees under the approval of the
City Manager. Michael Schrage, City Manager, stated staff was working on it but did not
have it completed yet.
Mayor Davis asked for a consensus on developing a local bid preference. The Commission
determined they were not interested.
Commissioner Hoppock stated that Salina might have the lowest inventory of single family
homes that we have had in the 40 years of him being in banking and now the title business
and thought there was an opportunity as a community and as a commission to step
forward and try to do something to bring work force housing to the community. He
continued by mentioning the vacant ground by Centennial Park. He further continued to
state he wanted to give the request to staff to work through and determine the best
approach for developing the property. He also mentioned that he would like to see the
properties be owner occupied. The vacant property referenced was at Centennial Park
south of West Crawford.
Michael Schrage, City Manager, stated the housing study offered one approach and staff
could put their heads together to develop some options and report them at a study session.
A conversation ensued between the City Commission, Martha Tasker, Director of Utilities,
and Mr. Schrage regarding the development of the property.
Mr. Schrage asked if there was a consensus of the commissioners. A consensus was
reached.
(9.1) Request for attorney-client privileged executive session with the City's legal counsel
regarding the subject of matters relating to anticipated mediation in the context of
pending litigation in U.S. District Court relating to the former Schilling Air Force
Base environmental matter.
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I move the city commission recess into executive session for _ minutes to discuss
the subject of matters relating to anticipated mediation in the context of pending
litigation in U.S. District Court relating to the former Schilling Air Force Base
environmental matter the City's legal counsel based upon the need for consultation
with an attorney for the public body which would be deemed privileged in the
attorney-client relationship pursuant to K.S.A. 45-7319(b)(2). The open meeting will
resume in this room at p.m.
19-0125 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to recess into executive
session for 15 minutes to discuss the subject of matters relating to anticipated mediation in the
context of pending litigation in U.S. District Court relating to the former Schilling Air Force Base
environmental matter the City's legal counsel based upon the need for consultation with an
attorney for the public body which would be deemed privileged in the attorney-client relationship
pursuant to K.S.A. 45-7319(b)(2). The open meeting will resume in this room at 9:08 p.m. Aye: (5).
Nay: (0). Motion carried.
The City Commission recessed into executive session at 8:53 p.m. and reconvened at 9:08
p.m. No action was taken.
ADJOURNMENT
19-0126 Moved by Commissioner Hay, seconded by Commissioner Hodges, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 9:09 p.m.
V10 JYYr
[SEAL] Trent W. Davis, M.D7, Mayor
ATTEST: •
/aUth l g
Shandi Wicks, CMC, City Clerk
1 •
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