04-08-2019 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 8,2019
4:00 p.m.
WThe City Commission convened at 3:45 p.m. for Citizens Forum at City-County Building, Room
107.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding),
Commissioners Joe Hay,Jr., Melissa Rose Hodges, Mike Hoppock, and Karl Ryan.
Also present: Michael Schrage, City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,
City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The week of April 8 through 12, 2019 as "National Work Zone Awareness Week" in
the city of Salina. Anthony Brockway, Engineering Tech II, read the proclamation
and provided information on events put on by the Kansas Department of
Transportation. Jim Kowach, Director of Public Works, provided information on
work zone safety and safety vests.
(3.2) The month of April, 2019 as "Sexual Assault Awareness Month" in the city of
Salina. Sheila Beeson, DVACK Sexual Assault Advocate, read the proclamation and
announced associated events.
(3.3) The month of April, 2019 as "Child Abuse Prevention Month" in the city of
Salina. Becky Gassman with Child Advocacy and Parenting Services (CAPS),
read the proclamation and announced associated events.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 1, 2019.
(6.2) Approve Resolution No. 19-7694 authorizing the City Manager to renew an
agreement for workers compensation third party administrator (TPA) services with
CCMSI, Inc.
(6.3) Approve Resolution No. 19-7693 authorizing the Mayor to execute an Underground
Coal Chutes Closure Agreement allowing closure of underground coal chutes in the
public right-of-way located at 113 S. Santa Fe Avenue with Marlie, LLC.
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19-0102 Moved by Commissioner Ryan, seconded by Commissioner Hay, to approve the consent agenda
as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Award contract for the Markley/Magnolia Sewer System Improvement, Project No:
w 08-2713.
Martha Tasker, Director of Utilities, explained the project, bids received, fiscal impact, and
action options.
Commissioner Hay was happy to see the project stay local.
Commissioner Hoppock asked if the full amount of the loan was provided up front. Ms.
Tasker stated staff would request reimbursements as the money was spent.
Commissioner Hodges asked if the benefit fees for the cost recovery areas were collected
over time. Ms. Tasker stated yes and if she understood the process correctly, the amount
would be paid with interest. Michael Schrage, City Manager, stated that was correct and
the interest amount could add up over time if a property does not come into the city limits
for an extended period of time.
19-0103 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to award contract for the
Markley/Magnolia Sewer System Improvements, Project No. 08-2713, KWPCRF Project No. C20
2050 01 to Smoky Hill, LLC of Salina, Kansas in the amount of $1,332,595 (Authorized Amount
with 5% construction contingency$1,399,225). Aye: (5). Nay: (0). Motion carried.
(7.2) Consider requests for Section 888 (Special Alcohol) program funding for the 2019-
2020 funding period.
Debbie Pack, Director of Finance & Administration, explained the proposal process, and
proposals received and invited the agencies to provide information on their services and
programs.
Shane Hudson, Central Kansas Foundation (CKF) CEO, provided information on the
services of CKF and the services the Section 888 program would cover.
Mayor Davis asked if CKF does submit to health insurance. Mr. Hudson stated yes but
those that did not have insurance would qualify for grant funds obtained by CKF.
Mayor Davis asked if there was an increase in the number of beds. Mr. Hudson stated yes
from 24 to 30 beds.
Susan Montague, St. Francis Community Services, Administrative Director of Clinical
Services, provided information on the services of St. Francis Community Services and the
services the Section 888 program would cover.
Ms. Pack provided information on the action options and the fiscal impact of the program.
Commissioner Hay asked if there was a reason given for the late submittal of the Ashby
House application. Ms. Pack stated the agency tasked an employee for completion of the
proposal but had since left the agency. She continued to state they later noticed that it was
not submitted.
Commissioner Hay asked if there was a reason why Catholic Charities did not submit a
proposal. Ms. Pack stated she was not aware of the reason why.
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A Mayor Davis asked what would happen to any unused funds. Ms. Pack stated the unused
funds could be left in the fund and could be used in the next two (2) year cycle.
Commissioner Hoppock asked what the new RFP process would look like. Ms. Pack stated
staff would have to wait until the funds were received then submit out a new RFP with the
knowledge of the amount of funds available.
Commissioner Hodges asked if the remaining funds could be allocated to the general fund.
Ms. Pack stated the funds could not be moved to the general fund, the program funds were
specific to 1/3 to the general fund, 1/3 to special parks and recreation fund and 1/3 to
special alcohol and drug programs fund.
19-0104 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to allocate the Section 888
Special Alcohol Funding with $200,000 to Central Kansas Foundation, $147,590 to St. Francis
Community Services, totaling $347,590 and $77,410 or any remaining funds up to the amount
requested of$120,000 to Ashby House, staff Option No. 2. Aye: (5). Nay: (0). Motion carried.
(7.3) Resolution No. 19-7695, authorizing $60,000 in grant funds to the Salina Airport
Authority for air service marketing funding for 2019-2020.
Michael Schrage, City Manager, explained the request and fiscal impact.
Tim Rogers, Salina Airport Authority Executive Director, explained the jet air services and
the marketing completed, and specifics on the flights.
Commissioner Hodges asked why the request wasn't included in the budget or taxes of the
airport authority. Mr. Rogers stated what the budget of the airport authority was made up
of and stated the taxing authority and use of property taxes were for capital improvement
projects only.
Commissioner Hodges provided information on the amount of economic development
funding provided thus far and including the current request.
A conversation ensued between the Commission and Mr. Rogers regarding the economic
development funding to the agency partnerships.
Commissioner Hodges asked if staff would foresee when an economic development
incentives policy would be in place. Mr. Schrage stated he had reviewed the webpage
developed by staff of the incentives currently available and the creation of a policy.
Commissioner Hodges provided her thoughts on the Salina Community Economic
Development Organization and the community partnerships.
Mr. Schrage stated that staff did not invite SCEDO to attend the meeting for this item.
Commissioner Hodges continued to provide her thoughts on the SCEDO.
Commissioner Hoppock provided his thoughts on the jet air service and the SCEDO.
Mayor Davis provided his thoughts on the services offered.
19-0105 Moved by Commissioner Hay, seconded by Commissioner Ryan, to adopt Resolution No. 19-7695
authorizing $60,000 in grant funds to the Salina Airport Authority for air service marketing
funding for 2019-2020. Aye: (4). Nay: (1) Hodges. Motion carried.
(7.4) First reading Ordinance No. 19-10999 approving the Spilman Plaza Completion
Party sponsored by Seraphim Bread as a special event and authorizing the sale,
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possession and consumption of alcoholic liquor within the boundaries of barricaded i
1public areas at such event.
Lauren Driscoll, Director of Community & Development Services, explained the request,
local and state requirements and action options.
E
Commissioner Hoppock asked who was required to monitor the site location to ensure no
one would be leaving the fenced in area. Dean Andrew, Director of Planning, stated the
y applicant was responsible for ensuring the signs were posted, that no one left the premises
with alcoholic liquor.
u Mayor Davis asked if there was a requirement for hiring security. Mr. Andrew stated that
was not required by state law.
Commissioner Hodges asked how it would be handled if the original date was rained out.
Mr. Andrew stated the applicant was aware that if the event fell on the rainout date the
approval of alcohol could not happen.
Michael Schrage, City Manager, asked how the state would react to the approval of two (2)
ordinances both utilizing the original date and the rain out date.
A conversation ensued between the Commission, Mr. Andrew, Mr. Schrage, Ms. Driscoll,
and Greg Bengtson, City Attorney on the options of the ability to include the rainout date at
which alcohol could be served.
Commissioner Hay stated he would like to see a ribbon cutting at the same time for the
plaza. Mr. Schrage stated staff could have that conversation with the applicant.
Norman Mannel,Salina, wanted staff to be mindful of the areas alcohol could be served.
19-0106 Moved by Commissioner Hodges, seconded by Commissioner Hay, to pass Ordinance No. 19-
10999 approving the Spilman Plaza Completion Party sponsored by Seraphim Bread as a special
event and authorizing the sale, possession and consumption of alcoholic liquor within the
boundaries of barricaded public areas at such event by amending the first WHEREAS to read from
4:00 p.m. to 9:00 p.m. on April 27, 2019 and 4:00 p.m. to 9:00 p.m. on May 4, 2019 and Section 1
adding to be held on April 27, 2019 and May 4, 2019 after the word boundaries on first reading.
Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
(9.1) Request for executive session (legal).
I move the city commission recess into executive session for minutes to discuss
the subject of legal matters relating to the negotiation of a Consent Agreement/Final
Order with EPA relating to land application of biosolids with legal counsel based
upon the need for consultation with an attorney for the public body which would be
deemed privileged in the attorney-client relationship pursuant to K.S.A. 45-
7319(b)(2). The open meeting will resume in this room at p.m.
a19-0107 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to recess into executive
session for 26 minutes to discuss the subject of legal matters relating to the negotiation of a
Consent Agreement/Final Order with EPA relating to land application of biosolids with legal
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counsel based upon the need for consultation with an attorney for the public body which would be
deemed privileged in the attorney-client relationship, pursuant to K.S.A. 45-7319(b)(2),. The open
meeting will resume in this room at 6:00 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:34 p.m. and reconvened at 6:00
p.m. No action was taken.
y (9.2) Request for executive session (legal).
I move the city commission recess into executive session for _ minutes to discuss
with legal counsel the subject of negotiations toward a potential agreement with
Saline County involving matters relating to construction of the South Water
Treatment Plant based upon the need for consultation with an attorney for the
public body which would be deemed privileged in the attorney-client relationship
pursuant to K.S.A. 45-7319(b)(2). The open meeting will resume in this room at
p.m.
19-0108 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to recess into executive
session for 20 minutes to discuss with legal counsel the subject of negotiations toward a potential
agreement with Saline County involving matters relating to construction of the South Water
Treatment Plant based upon the need for consultation with an attorney for the public body which
would be deemed privileged in the attorney-client relationship, pursuant to K.S.A. 45-7319(b)(2),.
The open meeting will resume in this room at 6:20 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:00 p.m. and reconvened at 6:20
p.m. No action was taken.
ADJOURNMENT
19-0109 Moved by Commissioner Hay, seconded by Commissioner Hodges, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:20 p.m.
[SEAL] Trent W. Davis, M.D., Mayor
ATTEST:
•
2V.4:, IW 1pVX
Shandi Wicks, CMC, City Clerk
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