03-19-2019 Agenda & Packet s Salina Public Library
• MEETING NOTICE
GROUP: Board of Trustees DATE: March 19, 2019
CHAIRPERSON: Mary V. Lemon TIME: 7 A.M.
RECORDER: Sandy Wilcox PLACE: Tech Conference Room
AGENDA
Minutes
Public Comments _
DISCUSSION / ACTION
Board Appointments / Changes / Nominating Committee
Search Committee Updates
Budget & Finance Committee Updates
Goals & Objectives Committee Updates
--Policy: Laptop Lending, Suspension of Privileges for Health & Safety
Reasons, Loan Periods
--Bylaws
CKLS Representative Update
Library Board: Email account
Board Members - CKLS online trustee training - to meet standards
REPORTS
Financial: Capital
Activity & Stats
Director
EXECUTIVE SESSION
NEW BUSINESS & BOARD COMMENTS
NEXT MEETING: April 16, 2019
SALINA PUBLIC LIBRARY MISSION
Connecting people to information, learning and culture.
SALINA PUBLIC LIBRARY BOARD MEMBERS
Mary V. Lemon-President Judy Nold
Brendan Burke-Vice President Neal Zouzas
Philip Bowman-Secretary/Treasurer David Greiser
Trent Davis, Mayor Karen Bonar
SALINA PUBLIC LIBRARY
0
• REVENUE/EXPENDITURE REPORT
FEBRUARY 2019
ACCOUNT FEB JAN-FEB Budget $Over Budget %of Budget •
;Income:
305:APPROPRIATIONS ____ _.. __ _ _ 1,230,329.82 _2,590,948.00 11,160,618.18__ __51,46%
306: TRANSFER FROM __ _ 0.00 0.00
310• UNENCUMBERED CASH BAL REV YR __. 174,052.00 -174,052.00 0.0%
I 315•INTEREST INCOME 0.00 0.00 0.00 0.0%
316; MISC. INCOME 0.00 0.00 0.00 0.0%
t Total Income 0.00 1,230,329.82 2,565,000.00 -1,334,670.18 47.97%
-__
Expense
I !410• SALARIES 119,60757 240,693.41 . 1,637,500.00 -1,396,806.59 __ 14.7%
.411;: SECURITY 4,704.46 9,284.46 60,000.00 -50,715.54 15.47%
• 412- PERIODICALS-REFERENCE 134.76 174.76 18,000.00 -17,825.24 0.97%
' 415• LIBRARY MATERIALS ._.__
02-415•YOUTH SERVICES 2,425.51 3,735.80 35,000.00 -31,264.20 10.67%
.._
05-415 INFORMATION SERV10ES/CAMPBELL 0.00 1,573.00 3,000.00 -1.427.00 52.43%
, I 08-415•ADULT COLLECTION 4,866.79 8,502.57 80,000.00 -71,497.43 _ 10.63%
I Total 415• LIBRARY MATERIALS 7,292.30 13,811.37 118,000.00 -104,188.63 11.71%
417 -UBRARY MATERIAL-NON PRINT
03-417 -GAMES 823.50 _ 1,409.92 6,000.00 _ -4,590.08 _ 23.5%
02-417-YOUTH 1,165.08 __ 1,374.10 6,000.00 -4,625.90 22.9%
; 04-417-RECORDED BOOKS 1,325.37 2,544.20 22,022.20 _ -19,455.80 11.57%
05-417-CDS 427.75 755.05 7,000.00 -6,244.95 10.79%,
06-417-DVDS 2,387.24 _ 4,574.97 26,000.00 -21,425.03 17.6%
•Total 417-NON-PRINT 6,128.94 10,658.24 67,000.00 -56,341.76 15.91%
418; E-RESOURCES
I 01-418-DATABASES 0.00 6,625.00 27,000.00 -20,375.00 24.54%
02-418:OTHER E-RESOURSES _ . _ 0.00 0.00 7,000.00 __ -7,002.00 0.0%
03-418-GADGITS/1-IARDWARE 92.91 92.91 8,000.00 -7,907.09 1.16%
; 04-418-HOOPLA 3,299.88 6,356.64 42,000:00 -_35,643.36 15.14%.
05-418-E BOOKS 1,370.40 1,695.36 28,000.00 -26,304.64 _6.06%
Total 418-E-RESOURCES 4,763.19 14,769.91 __. 112,000.00 -97,230.09 13.19%
420• SUPPLIES 1,516.28 2,302.07 10,000.00 -7,697.93 23.02%
i
' 425• POSTAGE 0.00 443.41 7,000.00 -6,556.59 6.33%
430-WATER 282.15 591.43 8,000.00 -7,408.57 7.39%
, t 435• LIGHT&HEAT 6,714.30 13,440.94 91,000.00 -77,559.06 14.77%
I 440• TELEPHONE 465.07 930.14 6,000.00 -5,069.86 _ 15.5%
445' REPAIRS&MAINT 2,890.73 5,892.96 52,000.00 -46,107.04 11.53%
450- FURNITURE&EQUIPMENT 1,060.29 1,557.88 8,000.00 -6,442.12 19.47%
I I 460- STAFF DEVELOPMENT&TRAVEL 1,431.17 1,991.17 16,000.00 _ -14,008.83 12.45%
I '465- ACCOUNTING 0.00 750.00 8,000.00 -7,250.00 9.38%
, 470• INSURANCE 520.50 691.50 25,000.00 -24,308.50 2.77%
F• •
;47*-CONNECTIONS 432.37 1,334.43 _ 23,000.00 -21,665.57 5.8%
;475.-PR MARKETING 3,061.43 _ 6321.84 33,500.00 _ -27,178.16 _ 18.87%
I 485• TECHNOLOGY 16,111.84 21,596.34 70,000.00 -48,403.66 _ 30.85%
1 1-5--05• CONTINGENCY 124.50 3,821A1 0038.21%
i 510• CAPITAL EXPENDITURES 0.00 _ 125,000.00 -125,000.00 0.0%
I 511I-APPROPRIATED RESERVE 0.00 60,000.00 -60,000.00 0.0%
0 Total Expense 177,241.85 351,057.67 2,565,000.00 -2,213,942.33 13.69%
. I .
.•
. i
. .
I _ _
i .
•
•
EMPLOYEE BENEFIT FUND FEB JAN-FEB Budget $Over Budget %of Budget
Income
305-2 APPROPRIATIONS(EMP BEN) 0 00 229 310 31 440 477.00 -211,166.69 ,_,..52
310-2 UNENCUMB CASH BAL PREV(EMP B) 0 00 0.00 69 523.00 -69,523.00 0.0%
Total Income Employee Benefit _ _,.0 00 _ 229,310.31 _ 510 000.00 280,689.69 44,96%
Expense
760• SOCIAL SECURITY TAXES EMPLOYER 8,546 15 17,205 58 130,000.00 -112,794.42 13.24%
•
765• KPERS EXPENSE EMPLOYER 10,833 50 21 861.17 130,000.00 -108,138.83 16.82%
770• UNEMPLOYMENT INS EMPLOYER 111.68 .__. 224.85 mm 2,000.00 -1,775.15 11.24%
775 HEALTH INSURANCE EMPLOYER 16,252.00 32,055.00 242,000.00 -209,945.00 13.25%
780•WORKERS COMP INSURANCE 6,000.00 -6,000.00 0.0%
Total Expense Employee Benefit 35,743.33 71,346.60 510,000.00 -438,653.40 13.99%
•
MONTHLY ACTIVITY REPORT
® 2
i
_��� FEBRUARY 2019
Salina
Public Library
Infoniiation Sei aiR-raeranfrf tis 'Aduk;Outrench 3 a
Chat: 34 Activities/Contacts: 31
On-line Ask a Librarian: 2 Adult Engagement: 80
Program Attendance: 62
Info Services Questions: 1,681 Maitenzie`Center raS3Y
Interlibrary Loans: 474 CLASS Sessions: 7
CLASS Participants: 121
tTiefilelearteifai- f}, 't -V ,,. :i = Building Use: 460
Reservations: 3,586
- Wireless: 5,636 Public Reiitwns Aiiivittes '> - -
Computer Students: 500 Press Releases: 4
Tech Questions: 2,512 Ads&PSAs: 8
Email Marketing: 16
Youtif eivices l)epartment'?A'_-fA01, shc`.')
Program Attendance-Children: 433 LSecuntyvt, *' _ _ c
Program Attendance-Adults: 240 Visitors: 24,068
Computer Use: 431 Incidents: 23
Group Visits: 0(0 attended) Alarms: 133
Outreach: 9 (131 attended)
® Youth Services Questions: 1,095 CitteititiiiiiiinniNi 2,062
Circulat oii of Materiels ilWaFEBRUARY2018 FEBRUARY 20141 YTU_2019 tgici `YTI)'.2 iiiit g
Adult Materials: 23,138 20,792 47,264 43,860
Adult Renewals: 2,820 2,721 5,761 5,782
Youth Services Materials: 7,684 7,370 16,072 15,445
Youth Services Renewals: 1,243 1,188 2,299 2,411
eLibrary: 7,753 3,955 16,230 8,424
T�o=ta'Ciieulated ,
s«, 42,638 36,026 87,626 75,922
Bo`rzovieis a Y
Adult Borowers:(includes Y.S.) 6,492 6,787 13,311 14,110
Child Borrowers: 285 352 614 683
iNew Litirary Cardsa4f _
Adult: 177 146 363 328
Youth Services: 17 14 41 68
Holds`PickedUpIPTI�,�s 2,314 2,092 4,839 4,443
Collection Manegeme`mt >,-.?'k e ,FiTAWPS-31 Meeting Roo'm,Usefa � '. YitsL'
items Processed Monthly YTD Room Monthly YTD
Adult: 487 1,191 Prescott Room: 42 79
Youth Services: 224 348 Small Conf Room 1&2 88 173
Total: 711 1,539 Tech Center Conf Rm: 25 52
11, McKenzie Center 1 &2: 32 61
Deleted: 1,242 2,343 Silent Study Rooms
Interim Director Report
March 2019
0 he month of March brings Spring Break and increased traffic at the library. Staff plan additional programs to provide
reat opportunities for youth of all ages to learn and grow.
Programs are on the events calendar- httos://salina.evanced.info/signup/calendar
Committees:
The programming committee met this month. National Library Week plans are set. There will be guessing jars in each
department, drawings for staff, a staff luncheon and a patron reception. Glory Benacka will start a staff education
program planning subcommittee.
The User Experience committee meets on March 12th to discuss updates various members are researching. Topics
include CDs,computer use and name tags.
Budget:
State Aid, CKLS Processing/Data Link Grant and a first payment of our other CKLS funds(Base&Per Capita)have been -
received. Hoopla funds from CKLS were distributed to Midwest Tape and should be in our account to use shortly.
Staff Development
ASIST Day has been scheduled for Nov. 11, 2019 with the presentation being Chuck Clanahan from Homeland Security.
Upcoming Events:
Poetry Series- Each evening from 6:30-7:00 SPARK will line up local musicians to play in the Prescott Room as an intro to
e poetry readings. The Friends of the Library will provide food and beverages for the receptions. Arts& Humanities
hs
I provide their new sound system for each of the readings.
-April 2: 2:00-4:00 p.m.Poetry Writing Workshop: A Sense of Place. Led by poet Ruth Williams in the McKenzie Center.
7:00 p.m. Ruth Williams reading
8:30ish reception at SPARK
April 9: 7:00 p.m.Traci Brimhall reading
8:30ish reception at SPARK
April 16: 7:00 p.m. Melissa Lozada-Oliva reading
8:30ish reception at SPARK
April 23: 7:00 p.m. Meghann Plunkett reading
8:30ish reception at SPARK
April 30: SPARK will host a poetry evening(to keep the momentum going) at their downtown location.
Lori Berezovsky-Outreach Librarian
Statistics:
35,822 emails were received within our SPL domain in February I . a, � :Ezr u.
rilif i. ,r y�
Event: =3 2r YrtHc
i * .� cit ! sim.
Youth Services Mardi Gras storytime "" "J -r5 -®-mi---
parade- 3/5/19 " ZZL' , .l ° ; ,_�
Elizabeth Lawrence !'#`1 ' q
(photo by Glory Benacka) ,
f5tron Positive Comment: Upon hearing that we were going to add a
title to the Sunflower eLibrary that she suggested a patron responded:
"Yes!Thank you!! Looking forward to reading it." -submitted by Mark Messenger