01-14-2019 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 14,2019
4:00 p.m.
The City Commission convened at 2:00 p.m. for Lower Smoky Hill Water Supply Access District 1st
Quarter Board Meeting and Saline County Emergency Management Radio System and at 3:45 p.m.
for Citizens Forum at City-County Building, Room 107.
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The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
8 City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Karl F. Ryan (presiding), Commissioners Trent
Davis,Joe Hay,Jr., Melissa Rose Hodges,and Mike Hoppock.
Also present: Michael Schrage, City Manager; Greg.Bengtson, City Attorney; and Shandi Wicks,
City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The day of January 21, 2019 as "Dr. Martin Luther King, Jr. Commemoration Day"
in the city of Salina. Ramona Malone, Martin Luther King Ad Hoc Committee
member read the proclamation and announced associated events.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of January 7, 2019.
(6.2) Approve Resolution No. 19-7655 appointing members to the Housing Authority
Board, Human Relations Commission, Salina Community Economic Development
Organization and Solid Waste Management Committee.
(6.3) Approve Resolution No. 19-7654 authorizing the Mayor to execute a Vault Closure
Agreement allowing for closure of an underground sidewalk vault in the public
right-of-way located at 145 S. Santa Fe Avenue, Lot 131 with Grassroots Efforts,
LLC.
(6.4) Approve Resolution No. 19-7652 appointing members of the Planning Commission
to serve on the Board of Zoning Appeals and the Heritage Commission.
19-0007 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
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(7.1) Second reading Ordinance No. 19-10990 amending Salina Code Section 42-503
pertaining to electronic changeable copy signs and amending Section 42-516
pertaining to signs in the A-1 district.
to- Mayor Ryan noted that Ordinance No. 19-10990 was passed on first reading on January 7,
2019 and since that time no comments have been received.
19-00€18 Moved by Commissioner Hodges, seconded by Commissioner Hay, to adopt Ordinance No. 19-
10990 amending Salina Code Section 42-503 pertaining to electronic changeable copy signs and
amending Section 42-516 pertaining to signs in the A-1 district on second reading. A roll call vote
was taken. Aye: (5) Davis, Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried.
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(7.2) Award contract for replacement of Salina Community Theatre HVAC units.
Chris Cotten, Director of Parks & Recreation, explained the project, bids received, fiscal
impact and action options.
Commissioner Hodges asked if the cost fell within the budgeted amount. Mr. Cotten stated
the contract was approximately$4,000 over budget.
Commissioner Hodges asked if there were other maintenance and operating agreements
with non-profit organizations. Troy Reinert, Facilities Operations Manager, stated there
was a similar agreement with the Salina Art Center.
Commissioner Hodges asked if the agreement with Salina Art Center entailed a similar
scope. Mr. Reinert stated yes there were obligations to both.
Commissioner Hodges asked for the costs for the services of the community theatre. Mr.
Cotten stated the amount for services to the community theatre in 2018 was $43,250.50.
Commissioner Hodges asked if there were issues with the roof. Mr. Cotten stated staff was
currently working to complete repairs discovered by staff since the building repairs were
completed.
Commissioner Hodges stated she felt there was a need for a further discussion on the
community theatre contract in the future since the contract ran through 2057.
Commissioner Hoppock asked if a bid was not accepted did staff notify the company. Mr.
Reinert stated yes.
19-0009 Moved by Commissioner Davis, seconded by Commissioner Hoppock, to award contract for the
replacement of a 30 ton roof-top unit and a 5 ton roof-top unit at the Salina Community Theatre to
Systems 4, in the amount of$50,550. Aye: (5). Nay: (0). Motion carried.
(7.3) First reading Ordinance No. 19-10991 amending Chapter 8, Article I, Division 3 of
the Salina Code by amending Sections 8-1-3-712.1 and 8-1-3-723.1 of the 2012 UPC
by adding exceptions for allowing air testing of PVC drain and vent piping.
Sean Pilcher, Building Official, explained the request, Building Advisory Board
recommendation and action options.
Commissioner Hoppock asked if there were any other plumbers that came forward on the
same request. Mr. Filcher stated he had heard from other plumbers both in support and in
opposition of the request.
Commissioner Hoppock asked if OSHA came in, would a citation be given to the plumbing
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company. Mr. Pilcher stated yes.
Commissioner Davis provided his thoughts on the request.
Commissioner Hodges also provided her thoughts on the request.
Commissioner Hodges asked if the commission would like to go with Option #3 would a
motion be needed to deny the request or would no action be required. Greg Bengtson, City
Attorney,stated the options noted by Commissioner Hodges were all acceptable options.
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19-0040 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to deny the code
amendment request and keep the testing requirements as written in the 2012 Uniform Plumbing
0 Code. Aye: (5). Nay: (0). Motion carried.
(7.4) Consideration of Single Use Plastic Bag Regulation.
Jim Kowach, Director of Public Works, explained the background and summary of the
issue, fiscal impact, legal review and action options.
Commissioner Davis provided his thoughts on the action options.
Mayor Ryan stated the missing component was the public input.
Commissioner Hodges asked if the single use plastic bag ban was included in the
legislative priority and noted that Local Government Day was coming up soon. Mr.
Schrage stated it was not included in the legislative priority and stated Local Government
Day was a week from Wednesday.
Jon Blanchard, 1117 State Street, requested that a fee not be added to the bags due to the
large number of low income residents in the community and asked for the governing body
to look into eliminating the sales tax of food.
Commissioner Hay stated his preference of the action options.
Commissioner Hodges stated her concerns on the matter and the need to work on a larger
list of more pressing items.
Commissioner Davis asked if the Solid Waste Management Committee could provide help
in taking the steps needed. Michael Schrage, City Manager, stated there would be a need
for legal administrative enforcement and staff could provide additional information on
what the options looked like.
A conversation ensued between the City Commission and Mr. Schrage regarding the
options.
Commissioner Hoppock provided his thoughts on the effects of banning the single use bags
and the need to increase public education through the recycling center.
19-0011 Moved by Commissioner Hay, seconded by Commissioner Davis, to direct staff to pursue Option 4
from among the staff-identified options listed in the Request for City Commission Action for this
item- a combination of options 1,2 and 3.
(City Clerk's Notation - Options 1, 2, and 3 listed in the Request for City Commission Action
included:
1. Direct staff to conduct public hearings and public opinion surveys to collect additional data
on public opinion, as well as, the costs and benefits for each of the possible implementation
scenarios;
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2. Direct staff to solicit a more detailed proposal from TALK Salina regarding them
conducting a public deliberation process on this topic; and
3. Provide staff direction regarding a preferred approach (plastic bag ban, fee, etc), preferred
deliberation process and requested deliverables for the City Commission future
consideration.
w End of City Clerk's Notation)
Further discussion among Commissioners prior to the vote on the motion provided clarification that
Commissioners wish to first be advised of staff's recommendation regarding how to best obtain the
public input anticipated under Option 1 and staff's assessment of the work required to complete all
three components of the motion.
Aye: (3). Nay: (2) Hodges, Hoppock. Motion carried.
DEVELOPMENT BUSINESS
(8.1) First reading Ordinance No. 1940992 amending the conditions of approval in
Ordinance No. 88-9280 which vacated a portion of the frontage road located on the
south side of East Cloud Street east of Ohio Street.
Dean Andrew, Director of Planning, explained the request, staff analysis, and action
options.
Commissioner Hoppock asked if there would be a sign facing Cloud Street saying"Do Not
Enter, One Way". Mr. Andrew stated there would be a sign facing east notifying drivers it
was a one way street.
Commissioner Hodges asked for additional information on the signs and traffic direction.
Mr. Andrew provided additional information on the request.
Commissioner Hoppock asked if the parking would primarily be used for employee
parking. Mr. Andrew stated yes.
19-0012 Moved by Commissioner Hoppock, seconded by Commissioner Davis, to pass Ordinance No. 19-
10992 amending the conditions of approval in Ordinance No. 88-9280 which vacated a portion of
the frontage road located on the south side of East Cloud Street east of Ohio Street on first reading.
Aye: (5). Nay: (0). Motion carried.
(8.2) Request to authorize City staff to prepare an engineering feasibility report and
Resolution of Advisability for Phase II of the Stone Lake Addition.
Dean Andrew, Director of Planning, explained the request, review factors, required public
improvements, fiscal impact, and action options
Commissioner Hodges asked what the total length was of the street in the new addition.
Mr. Andrew stated a half a mile.
Conunissioner Hodges asked if there was an equal amount of ingress and egress. Mr.
Andrew stated yes.
Commissioner Hodges asked if there was a maximum street length for one ingress and
egress. Mr. Andrew stated the maximum length was 600 feet for a dead end street and the
provision in the fire code was not in place when the addition was created.
Commissioner Hodges asked if there were still 17 lots that were buildable in the fust phase.
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Mr. Andrew stated yes.
Commissioner Hodges asked if the lots remained vacant what would the property tax
revenue be. Mr. Andrew stated it would be in the low one hundreds.
Commissioner Hodges asked how many vacant lots were available. Mr. Andrew stated
based on the multi-list data we obtained there are 91 vacant buildable lots and 45 lots that
have been approved for specials but none of those are buildable until public improvements
N are completed.
Commissioner Hodges asked for the number of building permits pulled each year. Mr.
8 Andrew stated he would estimate approximately 40 new dwellings per year.
Commissioner Davis asked if the lots could be purchased by anyone. Mr. Andrew stated
that would need to be answered by the developer.
Commissioner Davis asked for information on the lot costs. Mr. Andrew stated there were
4 lakeside lots with lot costs of $75,000 to $85,000 and 13 interior lots which would have
$35,000 to 540,000 lot costs.
Todd Welsh, Salina Homes, 300 S. Ninth Street, provided information on the available lots
in the subdivision and throughout the community.
Alan Jilka,847 S. Ninth Street, provided his thoughts on the request.
Jon Blanchard, 1117 State Street, provided his thoughts on the ingress and egress of the
subdivision, the property tax revenue on the vacant lots and the need to work on fixing the
streets currently in the community.
Joan Ratzlaff, Salina, provided her thoughts on the request, the Strategic Plan, and the
borrowing of funds for the special assessment projects.
Mitch Robinson, Executive Director of the Salina Community Economic Development
Organization, provided information on the need for a broad range of available lots and
homes.
Commissioner Hodges asked how many houses in a given price point above 5350,000 do
we need. Mr. Robinson stated it was the fastest developing development in the last two
years.
Commissioner Davis provided his thoughts on the request and the lack of a plan for the
front part of the development.
Commissioner Hoppock provided his thoughts on the location of the development
pertaining to the high school of choice and the financing of the project.
Commissioner Hodges provided information of the pollution and lane miles in the
community and her thoughts on not supporting the development.
19-0013 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to authorize staff to prepare
an engineering feasibility report and Resolution of Advisability for Phase II of Stone Lake Addition
for future consideration by the City Commission. Aye: (3). Nay: (2) Davis, Hodges. Motion
carried.
OTHER BUSINESS
(9.1) Request for executive session (legal).
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I move the city commission recess into executive session for minutes to discuss the road
annexation and impact fee agreement with Saline County with legal counsel based upon the
need for consultation with an attorney for the public body which would be deemed
privileged in the attorney-client relationship pursuant to K.S.A. 45-7319(b)(2). The open
meeting will resume in this room at p.m.
19-0034 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to recess into executive
9session for 20 minutes to discuss the road annexation and impact fee agreement with Saline
County with legal counsel based upon the need for consultation with an attorney for the public
body which would be deemed privileged in the attorney-client relationship, pursuant to K.S.A. 45-
LS The open meeting will resume in this room at 6:14 p.m. Aye: (5). Nay: (0). Motion
carried.
The City Commission took a 5 minute break at 5:48 p.m. and recessed into executive
session at 5:56 p.m. and reconvened at 6:14 p.m. No action was taken.
(9.2) Comments from Mayor Ryan at the end of his Mayoral term.
Mayor Ryan presented a "Plaque of Appreciation" to Vice-Mayor Davis.
Mayor Ryan recapped some of the accomplishments over the last year, thanked the City
Commission for their work, thanked his wife, his family and business partners and thanked
the many individuals for their communication with him. He continued to thank city staff
for their commitment and diligence in pride filling those positions. He also provided his
thoughts on the future of the city including downtown Salina.
ORGANIZATIONAL MEETING (CITY CLERK PRESIDING)
(10.1) Organizational meeting is called to order and roll call taken.
Those present: Commissioners Trent W. Davis, Joe Hay, Jr., Melissa Rose Hodges, Mike
Hoppock, and Karl F. Ryan.
(10.2) Nominations for Mayor and Chairman of the Board of Commissioners.
19-0015 Moved by Commissioner Hodges, seconded by Commissioner Hay, to nominate Trent W. Davis as
Mayor and Chairman of the Board of Commissioners. Aye: (5). Nay: (0). Motion carried.
(10.3) Nominations for Acting Mayor and Vice Chairman of the Board of Commissioners.
19-0016 Moved by Commissioner Davis, seconded by Commissioner Hay, to nominate Michael Hoppock
as Acting Mayor and Vice Chairman of the Board of Commissioners. Aye: (5). Nay: (0). Motion
carried.
(10.4) City Clerk turns the gavel over to the new mayor.
(10.5) Mayor presents a "Plaque of Appreciation" and gavel to Karl Ryan for his term as
Mayor.
Mayor Davis presented a "Plaque of Appreciation" and gavel to Karl Ryan for his
term as Mayor.
(10.6) New Mayor comments.
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Mayor Davis thanked the City Commission, his family, his colleagues at work, provided
history on past city commissions and his role as Mayor. He continued by providing a list of
goals for the next year.
ADJOURNMENT
19-0th7 Moved by Commissioner Ryan, seconded by Commissioner Hay, that the regular meeting of the
g Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:38 p.m.
[SEAL] Trent W. Davis, M.D., Mayor
ATTEST:
Shandi Wicks, CMC, City Clerk
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