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01-07-2019 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS January 7, 2019 4:00 p.m. The City Commission convened at 2:30 p.m. for Spectra Tony's Pizza Events Center Report and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Karl F. Ryan (presiding), Commissioners Trent Davis,Joe Hay,Jr., Melissa Rose Hodges, and Mike Hoppock. Also present: Michael Schrage, Interim City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,City Clerk. AWARDS AND PROCLAMATIONS (3.1) The month of January 2019 as "National Slavery and Human Trafficking Prevention Month" in the city of Salina. Sheila Beeson, DVACK Sexual Assault Victim Advocate, read the proclamation and announced associated events. (3.2) The month of January 2019 as "National Stalking Awareness Month" in the city of Salina. Abby Hunter, DVACK Victim Advocate, read the proclamation and announced associated events. CITIZENS FORUM Courtney Moye, Salina NAACP Vice-President, representing Saline County Citizens for Responsible Government, read and presented the Salina Citizenship Award to Jon Blanchard.Jon Blanchard,1117 State Street, provided his thoughts on the award. Randall Hardy, 816 Highland Avenue, Kansas Senator, provided information on Local Government Day on January 23, 2019 and hoped to see as many commissioners there as possible. He continued to provide information on his successes over the past year in the state government. Michael Schrage, Interim City Manager, stated staff was going to contact the commissioners for how many would be interested in attending Local Government Day in Topeka, Kansas. A conversation ensued between Mr. Schrage and the City Commission. Norman Mannel, Salina, Kansas asked if public comment would be allowed for Agenda Item 8.1. Mayor Ryan stated there would be a time for public comment on that item. Mr. Mannel continued to provide his thoughts on economic development opportunities in the community. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of December 17, 2018. Page 1 (6.2) Approve the minutes of December 21, 2018. 19-0001 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. z ADMINISTRATION n w (7.1) Resolution No. 19-7653 authorizing the Mayor to execute a City Manager y Employment Agreement with Michael D. Schrage. E Natalie Fischer, Director of Human Resources, explained the agenda item and action 8 options. Greg Bengtson, City Attorney, explained the modifications to the employment agreement. Kaye Crawford, 845 Manchester, thanked the City Commission on their considered decision for Michael Schrage for city manager and provided her thoughts on the decision and Mr. Schrage's work ethic. Joan Ratzlaff, Salina, stated she participated in the focus groups that met with the consultant and provided her thoughts on the need for feedback to the focus groups. She continued to ask the availability of the summary that was provided to the City Commission for the focus groups. Mayor Ryan stated there was not a formal list from the consultant. Commissioner Hodges stated she was sorry that she did not recall seeing the document. Commissioner Davis stated the position brochure that was multiple pages did include information from the focus groups. A conversation continued to ensue between the Commission and Ms. Ratzlaff regarding the feedback summary from the focus groups. 19-0002 Moved by Commissioner Hay, seconded by Commissioner Davis, to adopt Resolution No. 19-7653 authorizing the Mayor to execute a City Manager Employment Agreement with Michael D. Schrage. Aye: (5) Davis, Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. DEVELOPMENT BUSINESS (8.1) Nine South Addition. (8.1a) Consider acceptance of the proposed right-of-way, utility easement and drainage easement dedications on the final plat of the Nine South Addition. (8.1b) Second reading Ordinance No. 19-10926 changing the zoning district classification on a 9.23 acre tract of land located on the east side of South 9th Street north of Sam's Club from A-1 (Agricultural) to C-3 (Shopping Center) district. Dean Andrew, Director of Planning, explained the final plat, easement dedications, Planning Commission recommendation, change in zoning district classification and action options. Commissioner Hodges asked if the actual plan for the detention pond had covenants and if 1 that would come with the site plan. Mr. Andrew stated the covenants or reciprocal easement documents would be completed at the submission of the lead tenant for the development. Page 2 19-0003 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to accept the offered right-of-way and easement dedications and authorize the Mayor to sign the plat of the Nine South Addition on behalf of the City. Aye: (5). Nay: (0). Motion carried. 19-00174 Moved by Commissioner Hoppock, seconded by Commissioner Davis, to adopt Ordinance No. 19- 10926 changing the zoning district classification on a 9.23 acre tract of land located on the east side of South 9th Street north of Sam's Club from A-1 (Agricultural) to C-3 (Shopping Center) district on second reading. A roll call vote was taken. Aye: (5) Davis, Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (8.2) Application No. Z19-21A, (filed by Salina City Planning Commission), amending Article X Signs in Chapter 42 pertaining to amendments to specific sign standards. (8.2a) First reading Ordinance No. 19-10990. Dean Andrew, Director of Planning, explained the amendments, Planning Commission recommendation and action options. Commissioner Davis asked if there was a complaint of an oncoming motorist and how that would be addressed. Mr. Andrew stated they would find out what street they were driving on and the sign in question and perform an inspection to determine if there was an issue to address. Commissioner Hoppock asked if staff had the equipment needed. Mr. Andrew stated it would require staff to purchase a light meter. Mayor Ryan asked what the definition of ambient light was. Mr. Andrew stated the definition of ambient light was at dusk. Commissioner Davis asked what the thought process was on not adopting formal standards for minimum dwell times. Mr. Andrew stated it was within the authority, to regulate the minimum dwell times and staff wanted to make the commission aware of the decision to not regulate them. Commissioner Hoppock asked if this policy would affect all changeable copy signs. Mr. Andrew stated yes it would affect all electronic changeable copy signs. Commissioner Hoppock provided his thoughts on the ordinance and the minimum dwell timing provision. A conversation ensued between the City Commission and Mr. Andrew regarding the ordinance. Commissioner Hodges provided her thoughts on the agenda item and minimum dwelling time standards. Michael Schrage, Interim City Manager, stated the initial draft of the sign ordinance was a rough pass and there would be a need to bring a new ordinance in the future for additional changes to signs. Mr. Andrew explained the action options. Commissioner Davis asked if a sign flashed the same words in different colors would it be allowed. Mr. Andrew stated it would be an illegal sign. Page 3 in 19-0005 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to pass Ordinance No. 19- 10990 amending Section 42-503 pertaining to electronic changeable copy signs and amending Section 42-516 pertaining to signs in the A-1 District and repealing the existing sections on first reading. Aye: (5). Nay: (0). Motion carried. OTHER BUSINESS Commissioner Davis thanked AMBUCS for helping a patient by installing a handicap ramp fa for her. Michael Schrage, Interim City Manager, stated the organization had installed 300 ramps in the community so far. 0 U ADJOURNMENT 19-0006 Moved by Commissioner Hay, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:10 p.m. [SEAL] Karl F. Ryan, Mayor ATTEST: L //Sa Shandi Wicks, CMC, City Clerk II II Page 4