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10-08-2018 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS October 8,2018 4:00 p.m. The City Commission convened at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Karl F. Ryan (presiding), Commissioners Trent Davis,Joe Hay,Jr., Melissa Rose Hodges,and Mike Hoppock. Also present: Michael Schrage, Interim City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS (3.1) The week of October 7-13, 2018 as "Fire Prevention Week" in the city of Salina. Troy Long, Fire Marshal, read the proclamation and announced associated events. CITIZENS FORUM Deborah Corrales, 124 E. Charlotte, provided her thoughts on the personnel matter of Vanessa Cowie. Marcie Moberly, 300 E. Wayne, provided her thoughts on the actions of the interim city manager regarding the personnel matter of Vanessa Cowie. She continued to provide information regarding the director of parks and recreation and recent situations of the animal shelter. Kimberly. Cunningham, 683 Georgetown, vice-chairman of the local animal control advisory board, stated she was concerned with the leadership of the animal shelter, provided her thoughts on Barkley Park and wanted the animal shelter moved out of Parks & Recreation. Michael Schrage, Interim City Manager, stated he had reached out to multiple agencies for a consulting agency to help look for options for the animal services division. Ms. Cunningham asked who was handling the new volunteer applications. Mr. Schrage stated he was coordinating with the Friends of the Animal Shelter to meet regarding the volunteers. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of October 1, 2018. (6.2) Adopt Resolution No. 18-7609 appointing members to the Business Improvement District Advisory Board, Community Art & Design Advisory Committee, Disciplinary Advisory Board and Housing Authority. Mayor Ryan requested that Item 6.2 be removed from the consent agenda. Page 1 m 18-0415 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to approve the October 1, 2018 minutes. Aye: (5). Nay: (0). Motion carried. (6.2) Adopt Resolution No. 18-7609 appointing members to the Business Improvement District Advisory Board, Community Art & Design Advisory Committee, Disciplinary Advisory Board and Housing Authority. Mayor Ryan stated he made is recommendation without being provided important information on the recommendation of the BID. Michael Schrage, Interim City Manager, provided the Commission a copy of Ordinance No. 91-9441 and read information from the ordinance. He continued to state staff inadvertently failed to notify the Mayor and Commissioners of the BID Board of Advisors recommendation to appoint Dagney Stromberg. He continued to state the board members appointed to service on the SDI Board of Directors and the BID Board of Advisors are the same members. He further stated he would work with staff of Salina Downtown, Inc. to work through the process of board appointments in the future. •18-0416 Moved by Commissioner Davis, seconded by Commissioner Hay, to adopt Resolution No. 18-7609 appointing members to the Business Improvement District Advisory Board, Community Art & Design Advisory Committee, Disciplinary Advisory Board and Housing Authority. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 18-10979 changing the zoning district classification from R (Single-Family Residential) district to I-2 (Light Industrial) district on property addressed as 1332 Woodland Avenue. Mayor Ryan noted that Ordinance No. 18-10979 was passed on first reading on October 1, 2018 and since that time no comments have been received. 18-0417 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Ordinance No. 18- 10979 changing the zoning district classification from R (Single-Family Residential) district to I-2 (Light Industrial) district on property addressed as 1332 Woodland Avenue on second reading. A roll call vote was taken. Aye: (5) Davis, Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (7.2) Second reading Ordinance No. 17-10879 changing the zoning district classification on a 19.38 acre tract of land located on the east side of Markley Road, north of Magnolia Road from A-1 (Agricultural) to R-1 (Single-Family Residential). Mayor Ryan noted that Ordinance No. 17-10879 was passed on first reading on March 27, 2017 and since that time no comments have been received. 18-0418 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to adopt Ordinance No. 17- 10879 changing the zoning district classification on a 19.38 acre tract of land located on the east side of Markley Road, north of Magnolia Road from A-1 (Agricultural) to R-1 (Single-Family Residential) on second reading. A roll call vote was taken. Aye: (4) Davis, Hay, Hoppock, Ryan. Nay: (1) Hodges. Motion carried. (7.3) Resolution No. 18-7607 extending the compliance deadline as ordered by Resolution No. 18-7576 related to repairs or demolition of a dangerous structure located at 439 S. Phillips. Page 2 Sean Pilcher, Building Official, explained the request and stated the property owner would be applying for a demolition permit for the structure located at 439 S. Phillips and the action options. Phil Collier, property owner, asked for an extension for the property and stated there were difficulties trying to find a contractor to repair the foundation of the structure therefore it was determined demolition of the structure was the best option. N Commissioner Hodges thanked staff for going the extra mile by contacting the property owner on the matter. 18-049 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to adopt Resolution No. 18-7607 setting a compliance deadline of November 1, 2018 for substantial completion of demolition or repairs and authorizing staff to proceed with the demolition if the owner fails to comply. Aye: (5). Nay: (0). Motion carried. (7.4) Resolution No. 18-7611 setting the date for a dangerous structure public hearing to consider whether a certain structure, located at 622 S. 9th Street, shall be condemned and ordered demolished or repaired. Sean Pilcher, Building Official, explained the request and action options. Commissioner Hoppock asked if the property had a fire at one time and was currently vacant. Mr. Pilcher stated the property did have a fire and was currently vacant. Commissioner Davis asked if there were other goals in the strategic plan that this item would better fall under or if it could be added to the strategic plan. Michael Schrage, Interim City Manager, stated the item could definitely be added to the plan and continued by reading information from the current strategic plan. He continued to state if the question was to bring it up on the strategic plan, it would definitely fit. A conversation ensued between the Commission and Mr. Schrage regarding the strategic plan. 18-0420 Moved by Commissioner Hoppock,seconded by Commissioner Davis, to adopt Resolution No. 18- 7611 setting November 26, 2018 as the public hearing date located at 622 S. 9th Street, shall be condemned and ordered demolished or repaired. Aye: (5). Nay: (0). Motion carried. (7.5) Resolution No. 18-7608 authorizing the Mayor to execute an agreement with ABCreative for the sale and purchase of playground equipment for Hawthorne Park. Chris Cotten, Director of Parks & Recreation, explained the project, bids received and action options. Commissioner Hoppock asked if the current playground would remain. Mr. Cotten stated no, it would be removed. Commissioner Hodges asked if there would be ADA compatible components in the design. Brett Lamer, Park Operations Manager, stated there were ground level features of the playground structure that would be ADA compliant. Commissioner Hodges asked if there were ADA compliant swings added to the parks specifically Sunset Park. Mr. Cotten states yes. Commissioner Hodges asked if there was a priority list of needs for the parks. Michael Page 3 Schrage, Interim City Manager, stated this request predates the study session on the parks master plan. He continued to state staff was currently working on scheduling a tour and making an inclusive priority list. Mr. Lamer stated he had been tasked with prioritizing the needs of the playgrounds and was part way through that list. He continued to state he would like to eventually present it to the City Commission. Commissioner Hoppock asked if the new structure would be checked off the Parks Master Ti plan. Mr. Cotton stated yes. D 18-04$1 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Resolution No. 18- 7608 authorizing the Mayor to execute an agreement with ABCreative for the sale and purchase of playground equipment for Hawthorne Park. (7.6) Consider Change Order No. 3 to reduce the crosswalk overhead structure costs thereby increasing the available contingency for the Downtown Streetscape Project, Project No. 70012. Dan Stack, City Engineer, explained the change order, project, fiscal impact and action options. Commissioner Davis asked if the lighting would change any. Mr. Stack stated no. Commissioner Davis asked if the lighting could be changed throughout the entire panel or just a portion of the panel. Mr. Stack stated he would have to ask that question. Commissioner Hoppock asked if the changes had gone through the BID Design Review Board. Mr. Stack stated no, they did not. Commissioner Davis asked if the overhang could be reduced. Mr. Stack stated the overhang was shorter than the overhang on the original structures. Michael Schrage, Interim City Manager, stated staff could take the item to the BID Design Review Board for review. Jon Blanchard, 1117 State Street, asked if there was consideration of reducing the number of overhead structures. Mr. Schrage stated the task staff took on was to look for opportunities for savings in the contingency. Commissioner Hodges asked if it was a possibility to have the discussion of going from 4 overhead structures to 2. She continued to provide her thoughts on the overhead structures. Mr. Schrage stated if the number of overhead structures were reduced it could cause the development agreement for the STAR Bond District to be amended. Jim Kowach, Director of Public Works, stated the 4 overhead structures were awarded as part of the contract and staff did not consider reducing the number of overhead structures and the structures mark the mid-block crosswalks in the downtown area. Marcie Moberly, 300 E. Wayne, asked what the benefits were for the overhead structures. Mr. Kowach stated part of the project was for the aesthetics of downtown. Mr. Schrage stated the project was part of the STAR Bond District and continued to explain the purpose of the STAR Bond District. Ms. Moberly asked if there was documentation to show the overhead structures would reduce accidents. Mr. Kowach stated there was no written documentation but the downtown streets were longer than normal residential streets and the overhead structures would help breakup the long blocks. Mr. Stack stated the streets would be narrower than Page 4 they currently were. Jenny Solden, 902 Gypsum Avenue, asked if there was a need for the pillars to be metal instead of concrete and provided her thoughts on the Dawn's Silver Lining art piece and the overhead columns. Mr. Stack stated the Dawn's Silver Lining art piece on South Ninth Street was a punched pattern and the overhead structure panels would be a laser and water • W cut. He also stated the columns were a metal structure before and the contractor felt that = concrete would be more stable than the metal columns. N Commissioner Davis stated the designs early on seemed to have more light than they appear to now. Mr. Kowach stated the amount of light would depend if you light it from the front or the back. Mr. Stack provided additional information on the lighting. Commissioner Davis provided his thoughts on the overhead structures. Commissioner Hodges provided his thoughts on the crosswalk structures and the taxpayer's money. Commissioner Davis asked if there was an artist rendition of all 4 of the crosswalk structures with the new street under them. Mr. Stack did not have an artist rendition. Commissioner Hoppock provided his thoughts on the crosswalk structures. Mayor Ryan stated the original process was very open and did not see a need to change the scope. A conversation ensued between the Commissioners on the overhead structures. Mr. Kowach stated there was still time to remove the overhead structures; the City of Salina would have to pay for the work the contractor had already completed and reduce the contract amount to remove the work for the overhead structures. Mr. Schrage stated if the project scope would change it would cause renegotiation with the other parties. 18-0422 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to authorize the city manager to sign Change Order No. 3 to reduce the crosswalk overhead structure costs and increase the contingency as outlined subject to approval by the BID Design Review Board. Commissioner Hodges thanked staff for pointing out that it was not too late to remove the overhead structures from the project. Mayor Ryan called the question. Aye: (4). Nay: (1) Hodges. Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS Jim Kowach, Director of Public Works, stated staff had issued a press release at 4:00 p.m. on Mulberry Creek expecting to reach flood levels due to amount of rain. He continued to state the Mulberry Creek was anticipating to crest tomorrow and staff was planning to close North 9th Street between Euclid Avenue and I-70; West State Street between Broadway Boulevard and K-140 (Old US-40); K-140 (Old US-40) from Broadway to I-135; West State Street and West North Street west of Old US-40 and West Cloud Street near Cherokee Street. He continued to state staff was expecting to fill the sandbag gap at the Page 5 levee on North Ninth Street in anticipation of the floodwaters from Mulberry Creek and monitor sandbag gap locations throughout the day tomorrow and staff would monitor North Ohio Street between the levee and I-70 and if the conditions worsen throughout tomorrow, North Ohio Street may also need to be closed. Commissioner Hay asked if there was an update on the city manager search. Natalie Fischer, Director of Human Resources, stated she could forward the City Commission the full table timeline from the firm and the website location of the job posting. Mayor Ryan stated there was a progress party planned for this week. Jim Kowach, Director of Public Works, stated the Downtown Streetscape Project Progress Party was planned for Wednesday, October 10, 2018 at 5:00 pm at Spilman Plaza. He continued to state snacks and ice cream would be provided. ADJOURNMENT 18-0423 Moved by Commissioner Hay, seconded by Commissioner Hoppock, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:43 p.m. eahA.k. [SEAL] Karl F. Ryan, Mayor ATTEST: gafi Shandi Wicks,CMC,City Clerk 1 Page 6