09-17-2018 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
September 17, 2018
4:00 p.m.
The City Commission convened at 2:00 p.m. for the Lower Smoky Hill Water Supply Access
W District 3rd Quarter Meeting, at 2:10 p.m. for the Salina Field House Qualified Active Low Income
y Meeting, at 2:30 p.m. for the Holmes Road Development Agreement and at 3:45 p.m. for Citizens
Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Karl F. Ryan (presiding), Commissioners Trent
Davis,Joe Hay,Jr., Melissa Rose Hodges, and Mike Hoppock.
Also present: Michael Schrage, Interim City Manager; Greg Bengtson, City Attorney; and Allison
Strait, Deputy City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of September 15 through October 15, 2018 as "Hispanic Heritage Month"
in the city of Salina. Maribel Panuco, Program Manager of Saint Francis Community
Services, read the proclamation and announced associated events.
(3.2) The week of September 17-24, 2018 as "Up With People Week" in the city of Salina.
Dr. Thompson, Kansas Wesleyan University President, and Michelle Dolan,
Development Director at Sacred Heart Jr-Sr High School, read the proclamation and
announced associated events.
(3.3) The day of September 22, 2018 as "Salina Day for Kansas Wesleyan Football" in the
city of Salina. Wesley Geisler, Senior Quarterback and Business Management major
at Kansas Wesleyan University, read the proclamation and announced associated
events.
CITIZENS FORUM
Bruce Moore, 142 Seitz Drive, thanked the Thelda Jean Smedley Trust for providing
funding to care for the animals at the animal shelter. He continued by apologizing to the
commission in regards to past comments he has made regarding the animal shelter issue.
Brenda Armijo, 1934 Starlight Drive, stated that she looked to other cities that have
employed both Scott Garrie and Chris Cotten and how each of those cities dealt with their
animal shelters and who oversees them. She continued to express her concerns with the
issues surrounding Vanessa Cowie and the animal shelter.
Nicole Krob, 231 South Clark Street, stated her concerns with the Parks and Recreation
Department losing the gymnastics program. She continued to express her want for Vanessa
Cowie to be reinstated to her position at the animal shelter.
Garnett Zamboni, Salina, stated that she agreed with everything that has been said
regarding the animal shelter situation and showed her support for Vanessa Cowie. She also
stated that she has talked with people in other states who are in tune with the situation and
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their concerns with it.
Mary Lou Rupp, 2510 Berwick Circle, stated her involvement with the animal shelter and
the positive changes Vanessa Cowie has made including turning the shelter into a no-kill
shelter.
Barb Jansen, Salina, stated her involvement with the animal shelter and expressed her wish
to have Vanessa Cowie reinstated. She also expressed her concerns with the animal cruelty
case and how it was handled.
Anita Speck, 542 West Jewell, stated how impressed she was with the animal shelter and
commended Vanessa Cowie for the state it is in.
Jon Blanchard, 1117 State Street, stated the concern with the lack of trust in the city
commission and the rest of city staff. He then added the need for them to ask the right
critical questions of staff and that the commission is ultimately the decision makers. He
then went on to express his concerns with the city commission's secrecy.
An unnamed citizen, Salina, stated his concerns in regards to the city commission and the
ethics policy.
Doug Rudick, 1326 Parkwood Drive, stated his involvement with the Parks and Recreation
Advisory Board that he is a member of and the lack of citizen involvement at their monthly
meetings and encouraged citizens to attend.
Commissioner Hodges asked if they could get an update on the Smedley restricted gift to
the animal shelter and where it's destination was and what it is being used for. Mike
Schrage, Interim City Manager, stated he received a copy of it provided by the Parks and
Recreation Department and would provide a copy of that to her.
Commissioner Hodges then asked if any of the commission could audit the hearing with
Vanessa Cowie. Mr. Schrage stated that the personnel policy or anything else would not
allow this.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of September 10, 2018.
(6.2) Award contract for the Major Concrete Rehabilitation, Project No. 80007, to Pavers,
Inc. of Salina in the amount of $29,150.40 with a $27,849.60 construction
contingency.
18-0375 Moved by Commissioner Hodges, seconded by Commissioner Davis, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 18-10971 amending Section 42-50(d)(2) of the Zoning
Ordinance to increase the allowable size of an on-site secure storage unit for
consumer fireworks inventory at consumer fireworks stands from 120 square feet to
424 square feet.
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Mayor Ryan noted that Ordinance No. 18-10971 was passed on first reading on September
10, 2018 and since that time no comments have been received.
18-0376 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Ordinance No.
18-10971 amending Section 42-50(d)(2) of the Zoning Ordinance to increase the allowable size of an
on-site secure storage unit for consumer fireworks inventory at a consumer fireworks stand from
w 120 square feet to 424 square feet on second reading. A roll call vote was taken. Aye: (5) Davis,
i Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried.
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(7.2) Second reading Ordinance No. 18-10972 amending Section 42-57.6(c) of the Fire
1 Code to increase the allowable size of an on-site storage unit for consumer fireworks
inventory at a consumer fireworks stand from 120 square feet to 424 square feet.
Mayor Ryan noted that Ordinance No. 18-10972 was passed on first reading on September
10, 2018 and since that time no comments have been received.
18-0377 Moved by Commissioner Hodges, seconded by Commissioner Hay, to adopt Ordinance No. 18-
10972 amending Section 42-57.6(c) of the Fire Code to increase the allowable size of an on-site
storage unit for consumer fireworks inventory at a consumer fireworks stand from 120 square feet
to 424 square feet on second reading. A roll call vote was taken. Aye: (5) Davis, Hay, Hodges,
Hoppock, Ryan. Nay: (0). Motion carried.
(7.3) Reallocation of approved 2018 Sub-CIP funds for the purchase of a used 2016
Kansas Highway Patrol SUV and for emergency repairs to Fire Station #1 and Fire
I Station #3.
Fire Chief Kevin Royse explained the request, fiscal impact and action options.
Commissioner Hay asked what kind of emergency repairs there were. Chief Royse
explained the repairs needed and that they needed to be done immediately. Mike Schrage,
Interim City Manager, added that this would be for accounting purposes to show where
the reallocation would be.
Commissioner Hodges asked if those items needing repaired at Fire Station #1 were part of
the big renovation a few years ago. Mr. Schrage stated the items were part of the
renovation, but experienced some craftsman issues and were not covered under warranty.
Commissioner Hoppock asked if additional parking could be added at Fire Station #3.
Chief Royse stated that ordinance does not allow additional parking to be added.
18-0378 Moved by Commissioner Hay, seconded by Commissioner Hodges, to approve the reallocation of
2018 Sub-CIP funds to purchase the prevention vehicle and fund the emergency repairs to Fire
Station #1 and Fire Station #3. Aye: (5) Nay: (0). Motion carried.
(7.4) Appointing members to the Board of Zoning Appeals.
Mike Schrage, Interim City Manager, explained the request and action options.
Commissioner Davis stated his concern with members to this particular board being able to
make independent decisions and the need for the members to have either previously
I served or have a background in this area. He added that he wishes to not appoint members
at this time and open up a period for additional expression of interests to be submitted.
Mayor Ryan stated he disagreed and added that no other board has special criteria.
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Commissioner Davis stated that there were difficult subjects that get brought up in this
board and that there may be a lack of training for new members. Mr. Schrage stated that
there is broad training for all boards and more specific training by each department for
their specific board.
Lauren Driscoll, Director of Community and Development Services, added that
Community and Development Services has seven (7) boards and commissions total and
that she is aggressive with the training and orientation and explained the process that they
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go through in regards to their orientation and training. Mr. Schrage added that the Board of
Zoning Appeals' report criteria are similar to the Planning Commission's report criteria.
U A conversation ensued between Commissioner Davis and Ms. Driscoll regarding the lack of
meetings in regards to members getting experience and the need for a full board for voting
purposes.
Commissioner Hodges thanked Commissioner Davis for pointing out that this was a quasi-
judicial board. She added that she would support designating experience to the Board of
Zoning Appeals.
Mayor Ryan expressed his concerns with the difficulty of filling boards as it is now.
Commissioner Hoppock asked if they have run into any issues with members not
understanding the material. Ms. Driscoll stated that she hasn't experienced that in her past
municipalities and that they help members get where they need to be.
Mayor Ryan asked if this board has always had difficulty staying full. Dean Andrew,
Director of Planning, stated this board has been the biggest challenge as far as getting
citizens to submit expression of interest forms and the inability to keep members was due
to various circumstances. He added that there are six (6) open positions and seven (7) total,
with one (1) position being an appointed member from the Planning Commission to serve
as the liaison.
Mr. Schrage asked for a timeline on a hearing date upon receipt of an application. Mr.
Andrew stated that the hearing date is to be thirty (30) days from the time it is filed and
provide a notice, which is sent by mail and published in the paper, 20 days prior to the
hearing date.
Mr. Schrage then asked what the consequence would be if there was a lack of quorum. Mr.
Andrew stated that the hearing would move to the next meeting date available.
Commissioner Hoppock asked if there is a need to look at all boards and see if they need to
set any criteria for them. Commissioner Davis stated he would support whoever is
appointed to the board.
Commissioner Hodges asked if there were any other boards that can issue a finding or an
action independently from the city commission without subject to review. Mr. Schrage
stated that he is not aware of any board that allows an individual to do so other than Board
of Zoning Appeals. Greg Bengtson, City Attorney, added that there may be a potential
scenario where a subpanel of the Human Relations Commission is involved in a probable
cause determination that would translate whether or not a matter proceeds to an
evidentiary hearing, which would proceed in that manner without the city commission's
involvement.
Jon Blanchard, 1117 State Street, recognized the comments of Commissioner Davis stated
earlier and expressed his concerns with changing the criteria on citizen boards and
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commissions. He then asked that they consider appointing Mike Trow as he is the most
qualified.
Kaye Crawford, Salina, stated the need for citizens to know the process on how citizens are
appointed to various boards and went on to explain that process. She then added there is a
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need for ethics
18-0379 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Resolution No. 18-
1 7605 appointing members to the Board of Zoning Appeals. Aye: (3). Nay: (2) Hodges, Davis.
Motion carried.
(7.5) STAR Bond and TIF date extensions.
(7.5a) First reading Ordinance No. 18-10977 extending the effective date of the
downtown STAR Bond District from October 1, 2018 to December 1, 2018.
(7.5b) First reading Ordinance No. 18-10978 extending the effective date of the
downtown Tax Increment Financing District (TIF) from October 1, 2018 to
October 1, 2019.
(7.5c) Declare that a compelling public interest exists that warrants a first and
second reading of Ordinance Nos. 18-10977 and 18-10978.
(7.5d) Second reading Ordinance No. 18-10977.
(7.5e) Second reading Ordinance No. 18-10978.
Mike Schrage, Interim City Manager, explained the request and action options.
Commissioner Davis asked what the base time period was for the TIF District in terms of
increment generation. Mr. Schrage stated that it gets calculated at the point the district
starts. Gina Riekhof, Gilmore & Bell, P.C., added that the base gets established the same
date the district was created,which was when the ordinance was published on June 5,2016.
Mr. Schrage also added that it would be the same for the STAR Bond District, which started
sometime in 2015.
Commissioner Davis asked what the proposed opening date is for Old Chicago. Mr.
Schrage stated it would be this year, sometime in November. Commissioner Davis then
asked if there was a downside in not having Old Chicago's revenue included now in the
TIF. Mr. Schrage stated that with the baseline being established prior to Old Chicago in
terms of property tax and sales tax, it is essentially starting at$0 and delaying the start date
would not change the increment, it would just change the time period in which they collect
the increment.
A conversation continued to ensue between Commissioner Davis, Ms. Riekhof and Mr.
Schrage regarding the collection of the increment.
Commissioner Hoppock asked if the STAR Bond was a twenty (20) capture also. Ms.
Riekhof stated yes.
A conversation ensued between Commissioner Hoppock and Mr. Schrage regarding sizing
of the bond issue.
Commissioner Hodges asked who the project manager was on the City's end. Mr. Schrage
stated it was himself and various entities that provide considerable support through the
project including financial advisor (Roger Edgar), bond counsel (Ms. Riekhof) and bond
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underwriters (Stiefel) who specialize in STAR Bond issuance.
Commissioner Hodges asked if they have received construction timelines for the
downtown projects. Mr. Schrage stated that they have received the timeline for the hotel,
but not for The Alley or Old Chicago and stated he would follow up on it.
Commissioner Hodges asked if a general contractor has been awarded for the Old Chicago
Q.
project. Mr. Schrage stated that he didn't know the status of the project, but that it was
y underway and will follow up on it.
Commissioner Hodges stated her concerns with declaring a compelling public interest. Mr.
3 Schrage stated that it was originally going to be two (2) separate readings, but due to time
constraints and there being no meeting next week, it was suggested to have both first and
second reading at the same time.
A conversation ensued between Commissioner Hodges and Mr. Schrage regarding the •
projections and accelerated STAR Bond issuance.
A conversation ensued between Commissioner Davis and Mr. Schrage in regards to having
a study session to look at a long term financial forecast.
Larry Britegam, Salina 2020, 102 South Skyline Drive, thanked the commission for their
continued support of this project. He informed them where the projects stand today and
asked that the commission consider moving forward with this action so they can wrap it up
by the end of the year. Mr. Schrage added that the City, as well as the rest of the projects,
are deeply invested and expressed his optimism for the outcome of it.
18-0380 Moved by Commissioner Davis, seconded by Commissioner Hay, to pass Ordinance No. 18-10977
extending the effective date of the downtown STAR Bond District from October 1, 2018 to
December 1, 2018 on first reading. Aye: (4). Nay: (1) Hodges. Motion carried.
18-0381 Moved by Commissioner Hoppock, seconded by Commissioner Davis, to pass Ordinance No. 18-
10978 extending the effective date of the downtown Tax Increment Financing District from October
1, 2018 to October 1, 2019 on first reading. Aye: (4). Nay: (1) Hodges. Motion carried.
18-0382 Moved by Commissioner Davis, seconded by Commissioner Hoppock, to declare a compelling
public interest exists for second reading approval of Ordinance No. 18-10977 on the same day as
the first reading. Aye: (4). Nay: (1) Hodges. Motion carried.
18-0383 Moved by Commissioner Davis, seconded by Commissioner Hay, to adopt Ordinance No. 18-
10977 extending the effective date of the downtown STAR Bond District from October 1, 2018 to
December 1, 2018 on second reading. A roll call vote was taken. Aye: (4) Davis, Hay, Hoppock,
Ryan. Nay: (1) Hodges. Motion carried.
Greg Bengtson, City Attorney, stated that they will want to make a separate motion to
declare a compelling public interest exists for each ordinance. Ms. Riekhof stated it was fine
making a motion for them together, but might help to have separate motions for the record.
18-0384 Moved by Commissioner Davis, seconded by Commissioner Hay, to declare a compelling public
I interest exists for second reading approval of Ordinance No. 18-10978 on the same day as the first
reading. Aye: (4). Nay: (1) Hodges. Motion carried.
18-0385 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Ordinance No. 18-
10978 extending the effective date of the downtown Tax Increment Financing District from October
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1, 2018 to October 1, 2019 on second reading. A roll call vote was taken. Aye: (4) Davis, Hay,
111 Hoppock, Ryan. Nay: (1) Hodges. Motion carried.
Mayor Ryan requested a seven (7) minute break.
a.
(7.6) General Obligation Bonds and Temporary Notes.
a
(7.6a) Resolution No. 18-7604 authorizing the offering for public sale of General
Obligation Temporary Notes and Bonds, Series 2018-1.
(7.6b) First reading Ordinance No. 18-10976 authorizing the issuance and delivery
8 of General Obligation Internal Improvement Bonds, Series 2018-A.
Debbie Pack, Finance Director, explained the request, fiscal impact and action options.
Commissioner Hay asked if there was a cap of $4.5 million on the police training center.
Ms. Pack stated there was $5 million for the original design and $4.5 million for
construction. Mr. Schrage added that combining costs for the land, design and construction
would give the target budget amount.
A conversation continued to ensue between Commissioner Hay, Mr. Schrage and Ms. Pack
regarding the police training center budget. Commissioner Hodges stated that it may have
been approved prior to Commissioner Hay joining the commission.
Mike Schrage, Interim City Manager, asked, in regards to the Beechcraft Road amount of
$1,457,000, was it originally Temporary Note issuance and a portion of that wasn't going to
be spent because of cost savings and that there will be funds remaining to pay off the
Temporary Notes and lower the General Obligation Bonds by that amount. Gina Riekhof,
Gilmore & Bell, P.C., stated that was correct.
Commissioner Hodges asked if the unused amount will be reflected when they do take
action. Ms. Pack stated that the amount that comes back will be the amount that will
actually sell and at that time, that unused amount will be reflected on it. Ms. Riekhof added
that it does represent the estimated 5300,000 unspent and reflects that money towards the
payoff of the Temporary Notes that the Airport Authority issued.
Mr. Schrage asked if second reading would take place on a different date to allow for the
changes discussed. Gina stated that was correct. She added that the final sizing of the
bonds will reflect all of the revenues that have come in up to that point and that they will
only go out for sale for the amount of bonds needed.
18-0386 Moved by Commissioner Davis, seconded by Commissioner Hay, to adopt Resolution No. 18-7604
authorizing the offering for public sale of General Obligation Temporary Notes and Bonds, Series
2018-1. Aye: (5). Nay: (0). Motion carried.
18-0387 Moved by Commissioner Davis, seconded by Commissioner Hay, to pass Ordinance No. 18-10976
authorizing the issuance and delivery of General Obligation Internal Improvement Bonds, Series
2018-A on first reading. Aye: (5). Nay: (0). Motion carried.
(7.7) Report on receipt of letter from the office of the Attorney General relating to Kansas
Open Records Act (KORA) and Kansas Open Meetings Act (KOMA) complaint and
direction to staff based upon the direction of the office of the Attorney General.
Mike Schrage, Interim City Manager explained correspondence between the City of Salina
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and the Salina Chamber of Commerce, the request, Attorney General's response and action
options.
Commissioner Hodges thanked Mr. Schrage for adding this item to the agenda.
Commissioner Hodges stated they owe it to themselves and Mr. Blanchard to revisit the
ethics policy violation enacted on Mr. Blanchard.
Mayor Ryan stated that Mr. Blanchard willingly released those documents. He added that
Mr. Blanchard already has the documents and releasing them to him seems to be the proper
action to take.
0 Commissioner Davis stated the action today is in regards to releasing the documents and
not what his intentions are with the documents. He then added he would prefer to look
back at past discussions and what actions were taken before he makes a decision.
Commissioner Hodges stated they need to look back at past minutes and videos regarding
the redacted documents to make sure they did the right thing.
Commissioner Hoppock asked if Mr. Blanchard could have requested this through an open
records request. Commissioner Hodges stated that she believed that to be correct.
Mr. Schrage stated it would be beneficial to gather all of the facts from previous
interactions with this issue and added that he could do that before they take action on the
item.
Greg Stephens, 842 South Tenth Street, explained the relationship between transparency
and satisfaction and the lack of transparency. He added that four (4) of the five (5)
documents have already been made public and requested the city release the rest of the
letters to the public and not just to Mr. Blanchard.
Mr. Schrage added that the city commission are the custodian of records and if they declare
it to be an open record and comply with the Attorney General, it would ultimately become
an open record to anyone who wants to request it from that point forward.
A conversation ensued between Mr. Blanchard and Mr. Schrage whether executive session
material was released.
Mr. Blanchard stated he gave documents to the Salina Journal and they printed a portion of
only one (1) of them and whether those documents should have never been redacted back
in June 2014.
A conversation ensued between Mr. Blanchard and Mr. Schrage regarding a remedy sought
by Mr. Blanchard. Mr. Blanchard continued to state his disagreements regarding the issue
with the redaction of the letters between the City of Salina and the Salina Area Chamber of
Commerce.
Mr. Blanchard suggested there be a scheduled meeting regarding the ethics policy violation
and went on to continue stating his opinions surrounding that event.
18-0388 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to provide an un-
redacted copy of the November 18, 2014 correspondence from the Salina Board of City
Commissioners to the Salina Area Chamber of Commerce Board of Directors to Jon Blanchard in
response to his open records request.
Commissioner Hodges stated that she would like to reconsider the sanction that the city
commission gave former Commissioner Blanchard. Mr. Schrage stated that it would be a
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distinct decision that the entire governing body would need to make.
Mayor called the question. Aye: (5). Nay: (0). Motion carried.
A conversation ensued between Commissioner Hodges and Mr. Schrage in regards to
adding an agenda item pertaining to the sanction given to Mr. Blanchard over the ethics
policy violation.
18-0349 Moved by Commissioner Hodges, seconded by Commissioner Davis, to direct staff to assemble a
g factual record of the ethics sanction given to former Commissioner Blanchard in 2017 and schedule
a reconsideration of the sanction for Monday, October 8.
Mr. Schrage stated that he will be away on October 8th due to a League conference and it
would be a scheduling conflict for him.
Mayor Ryan stated he is against revisiting the issue and went on to explain his reasons for
not wishing to revisit the item.
A conversation ensued between Mayor Ryan and Commissioner Davis regarding the need
to schedule this item.
Commissioner Davis gave his opinions on the need to schedule this item.
Mr. Bengtson asked for clarification on comments regarding the need of advice from legal
counsel. Mr. Blanchard stated he was referring to the first four (4) documents that Tim
Horan requested and looking for clarification on how the advisory of legal played a role.
Commissioner Hodges amended her original motion to reschedule for Monday, October 15, 2018.
Mayor Ryan called the question to direct staff to assemble a factual record of the ethics
sanction given to former Commissioner Blanchard in 2017 and schedule a reconsideration
of the sanction for Monday, October 15, 2018. Aye: (4). Nay: (1) Ryan.
(7.8) Resolution No. 18-7606 authorizing the Interim City Manager to suspend, pursuant
to Salina Code Section 1-8, the enforcement of Salina Code Section 42-508 as it
relates to the number of political signs on private property or the unpaved right-of-
way for city streets during the 2018 general election season.
Aaron Martin,Clark, Mize & Linville, explained the request, interpretive conflict and action
options.
Commissioner Hoppock asked if he has the right to remove a sign out of the right-of-way if
he owns the property and is responsible for caring for the right-of-way. Mr. Martin stated
yes. Lauren Driscoll, Director of Community and Development Services, added that signs
are not allowed in the right-of-way now.
Commissioner Davis asked if there was a disadvantage to seeking an Attorney General
opinion. Mike Schrage, Interim City Manager, stated that there would be value in doing so.
Mr. Martin added that they could, but was unsure if they would get an answer.
Mr. Schrage stated it may help to get with other cities to create a joint request to send to the
Attorney General.
18-0390 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Resolution No.
18-7606 authorizing the Interim City Manager to suspend, pursuant to Salina Code Section 1-8, the
enforcement of Salina Code Section 42-508 as it relates to the number of political signs on private
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property or the unpaved right-of-way for city streets during the 2018 general election season. Aye:
(5). Nay: (0). Motion carried.
(7.9) Request for executive session (personnel).
18-03$1 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to recess into executive
w session for 15 minutes to discuss a non-elected employee's performance and status based upon the
need to discuss personnel matters of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The
open meeting will resume in this room at 8:00 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 7:45 p.m. and reconvened at 8:00
p.m. No action was taken.
(7.10) Consideration of next steps in the City Manager search.
Natalie Fischer, Director of Human Resources, explained the request and action options.
Commissioner Hoppock asked if they would be able to see the final brochure with the
corrections. Ms. Fischer stated that corrections were submitted to Springsted I Waters, but
she hadn't received the final brochure back yet.
Commissioner Davis asked if they were keeping tight timelines. Ms. Fischer stated they are
under agreement with Springsted I Waters for Phase 1 with the complete brochure and
profile. She then added that it would be up to the commission to determine what their next
steps would be.
Commissioner Hoppock asked if they take the next step, would they need to approve
Phases 2, 3 and 4 together. Ms. Fischer stated yes. Greg Bengtson, City Attorney, stated the
commission can do whatever they feel they need to do to advance the process.
Mayor Ryan stated he would like to have the brochure published as soon as possible.
Commissioner Hoppock asked if Ms. Fischer would fill in the blanks as far as timing and
the dates in the brochure. Ms. Fischer stated she can get his recommendations.
Commissioner Hay asked if they could go ahead and publish the brochure with the
corrections now and have Ms. Fischer work with Springsted I Waters to have the dates
filled in.
Ms. Fischer stated the blanks to be filled in will be done so in anticipation to the
commission's next steps.
Mr. Bengtson asked if their directive is to communicate to Mr. Davis (Springsted I Waters)
that the timeline they wish to seek would be as rapidly as he would recommend. There was
a consensus with the commission that a tight timeline was preferred.
A conversation ensued between Mr. Bengtson and Commissioner Davis regarding the
timeline.
18-0392 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to authorize the mayor to
enter into a supplemental agreement for services with Springsted I Waters for Phases 2, 3 and 4 to
be done in a timely manner. Aye: (5). Nay: (0). Motion carried.
Mike Schrage, Interim City Manager, stated that an issue arose during the meeting
warranting a need for another personnel executive session.
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18-0393 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to recess into executive II
session for 15 minutes to discuss a non-elected employee's performance and status based upon the ji
need to discuss personnel matters of non-elected personnel, pursuant to K.S.A. 75-4319(b)(1). The
open meeting will resume in this room at 8:25 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 8:10 p.m. and reconvened at 8:25
p.m. No action was taken.
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DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
None.
ADJOURNMENT
18-0394 Moved by Commissioner Hay, seconded by Commissioner Hodges, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 8:25 p.m.
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[SEAL] Karl F. Ryan, Mayor
ATTEST: 39-1
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ndi icks,CMC,taf � Clerk
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