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08-13-2018 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF.THE BOARD OF COMMISSIONERS August 13, 2018 4:00 p.m. The City Commission convened at 3:00 p.m. for Budget: Issues and Options and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, = City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of 0 silence. Those present and comprising a quorum: Mayor Kari F. Ryan (presiding), Commissioners Joe Hay,Jr., Melissa Rose Hodges, and Mike Hoppock. Also present: Michael Schrage, Interim City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,City Clerk. Absent: Commissioner Trent Davis. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Jon Blanchard, 1117 State Street, provided information on transparency and the need for public participation, thanked the commission for including social services as part of the city manager search, gave information on the overhead structures on Santa Fe Avenue and stated the need for Commissioner Hay at the time of voting on the downtown streetscape contract to notify the public and fellow commissioners of being a member on the downtown streetscape visioning committee. He also stated he had a question regarding the Centerfire Range retrofit but would wait for the matter to go back before the commission in the near future. Commissioner Hay stated when he was defeated in the election a couple years ago; he did sit on the 2020 vision committee and was part of the conversations on the downtown streetscape project. He continued by stating as soon as he ran for election, he stepped back from the vision committee and did not attend any meetings and dropped out completely once he was elected. He further stated he had not attended a meeting or been in contact with the 2020 vision committee since he became a commissioner. Jeri from Argentina and Marie from Belgium, with Up with People, provided information on the organization and stated there would be 100 students in the community from September 17-24, 2018 and the students were looking for 102 host homes in the community for the students to stay and for events within the community the students could perform community service. Ken Reitz, Salina, Kansas, provided packets of information to the commission on recycling. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing on the proposed 2019 Budget. Page I (5.1a) First reading Ordinance No. 18-10961 adopting and appropriating the 2019 annual budget. Debbie Pack, Director of Finance & Administration, summarized the proposed budget, challenges, revenues, proposed mill levy, expenditures, changes to the pay plan and the z comprehensive fee schedule. 6 W Commissioner Hodges asked what departments the 3 additional positions were in. Ms. BPack stated one (1) position in Development Services and two (2) part time positions in Parks& Recreation that were transitioned to full time positions. 0 Commissioner Hoppock asked for clarification on the date of the inception on the exemption of business machinery and equipment. Ms. Pack stated the inception of the exemption was 2006. Mayor Ryan opened the public hearing. Jon Blanchard, 1117 State Street, asked if the City Commission anticipated to make a proposal to place before the voters a referendum to raise the sales tax and asked for information on the unfunded pension liabilities. Mayor Ryan stated the conversation on sales tax was just a conversation and the commission had not discussed that as a group, he was raising it as an option. Michael Schrage, Interim City Manager, stated the reporting of the unfunded liabilities associated with pensions was a relatively new governmental accounting standards board I requirement. He continued by stating participation in the KPERS system doesn't represent an actual unfunded liability to the City of Salina but in the way it has to be reported could be a daunting number but was a required reporting element. He also stated it presumed an ongoing obligation as it related to pension payments and KPERS payments as if they were the City of Salina's but it was part of participating in KPERS and the KP& F systems. Ms. Pack stated unfunded pension liability that was required and the purpose was to make the municipalities' books look more like the private industries' books. Mr. Schrage provided additional information on the KPERS program and changes in the program. There being no further comments the public hearing was closed. 18-0316 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to pass Ordinance No. 18- 10961 adopting and appropriating the 2019 annual budget on first reading. Aye: (4). Nay: (0). Motion carried. CONSENT AGENDA (6.1) Approve the minutes of August 6, 2018. (6.2) Award contract for Ninth Street Sidewalk Repairs, Project No. 80012, to Davis Concrete Construction, in the amount of $57,154.83 with a $5,845.17 construction contingency. I18-0317 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to approve the consent agenda as presented. Aye: (4). Nay: (0). Motion carried. ADMINISTRATION Page 2 (7.1) Second reading Ordinance No. 18-10954 amending the Future Land Use Map (Figure 2.1) of the Salina, Kansas Comprehensive Plan to change the future land use designation of property located on the west side of North Broadway Boulevard north of Hixson Drive from future Commercial to future Employment. Mayor Ryan noted that Ordinance No. 18-10954 was passed on first reading on August 6, n w 2018 and since that time no comments have been received. 18-018 Moved by Commissioner Hodges, seconded by Commissioner Hay, to adopt Ordinance No. 18- 10954 amending the Future Land Use Map (Figure 2.1) of the Salina, Kansas Comprehensive Plan to change the future land use designation of property located on the west side of North Broadway Boulevard north of Hixson Drive from future Commercial to future Employment on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (7.2) Second reading Ordinance No. 18-10955 changing the zoning district classification from C-6 (Heavy Commercial) to 1-2 (Light Industrial) on a 7.81 acre tract of land located on the west side of North Broadway Boulevard north of Hixson Drive. Mayor Ryan noted that Ordinance No. 18-10955 was passed on first reading on August 6, 2018 and since that time no comments have been received. 18-0319 Moved by Commissioner Hay, seconded by Commissioner Hodges, to adopt Ordinance No. 18- 10955 changing the zoning district classification from C-6 (Heavy Commercial) to I-2 (Light Industrial) on a 7.81 acre tract of land located on the west side of North Broadway Boulevard north of Hixson Drive on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (7.3) Second reading Ordinance No. 18-10956 amending the Future Land Use Map (Figure 2.1) of the Salina, Kansas Comprehensive Plan to clarify the boundary of the Commercial land use area on the north side of East Pacific Avenue between Santa Fe Avenue and Front Street. Mayor Ryan noted that Ordinance No. 18-10956 was passed on first reading on August 6, 2018 and since that time no comments have been received. 18-0320 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Ordinance No. 18-10956 amending the Future Land Use Map (Figure 2.1) of the Salina, Kansas Comprehensive Plan to clarify the boundary of the Commercial land use area on the north side of East Pacific Avenue between Santa Fe Avenue and Front Street on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (7.4) Second reading Ordinance No. 18-10957 amending an existing PC-3 (Planned Shopping Center) district to allow a 28,800 sq. ft. fenced in outdoor storage area northwest of the building and a 3,905 sq. ft. fenced in outdoor storage area south of the Western Extralite building addressed as 1320 Armory Road. Mayor Ryan noted that Ordinance No. 18-10957 was passed on first reading on August 6, II2018 and since that time no comments have been received. 18-0321 Moved by Commissioner Hodges, seconded by Commissioner Hay, to adopt Ordinance No. 18- 10957 amending an existing PC-3 (Planned Shopping Center) district to allow a 28,800 sq. ft. fenced in outdoor storage area northwest of the building and a 3,905 sq. ft. fenced in outdoor storage area Page 3 south of the Western Extralite building addressed as 1320 Armory Road on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (7.5) Second reading Ordinance No. 18-10958 amending Section 42-616 of Article XIV Definitions by adding subsection (c) to add language that establishes the sources that will be referenced to define words and terms that are not included in Article XIV Definitions. N Mayor Ryan noted that Ordinance No. 18-10958 was passed on first reading on August 6, 2018 and since that time no comments have been received. 18-0322 Moved by Commissioner Hay, seconded by Commissioner Hodges, to adopt Ordinance No. 18- 10958 amending Section 42-616 of Article XIV Definitions by adding subsection (c) to add language that establishes the sources that will be referenced to define words and terms that are not included in Article XIV Definitions on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (7.6) Second reading Ordinance No. 18-10959 amending Article XIV Definitions by adding definitions for Section 42-761.1 Shooting Range, Indoor and Section 42-761.2 Shooting Range,Outdoor. Mayor Ryan noted that Ordinance No. 18-10959 was passed on first reading on August 6, 2018 and since that time no comments have been received. 18-0323 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Ordinance No. 18- 10959 amending Article XIV Definitions by adding definitions for Section 42-761.1 Shooting Range, Indoor and Section 42-761.2 Shooting Range, Outdoor on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Ryan. Nay: (0). Motion carried. (7.7) First reading Ordinance No. 18-10962 levying special assessments against certain lots and pieces of property to pay the cost of abatements of nuisances. Debbie Pack, Director of Finance& Administration, explained the assessments. 18-0324 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to pass Ordinance No. 18-10962 levying special assessments against certain lots and pieces of property to pay the cost of abatements of nuisances on first reading. Aye: (4). Nay: (0). Motion carried. (7.8) First reading Ordinance No. 18-10963 levying special assessments against certain lots and pieces of property to pay the cost of the repair of sidewalks. Debbie Pack, Director of Finance & Administration, explained the assessments. Commissioner Hoppock asked how the contractor was contracted to perform the work. Ms. Pack stated by bid. Michael Schrage, Interim City Manager, asked if staff could provide information on the repair that cost $4,590.20 and explain why the cost was so high. Dan Stack, City Engineer, stated the property was a corner lot and the sidewalk was replaced on both sides of the property. Mayor Ryan asked if addresses could be added to the information provided to the City Commission. Mr. Stack stated yes, staff could add that information to the report for the City Commission in the future. Page 4 I 18-0325 Moved by Commissioner Hodges, seconded by Commissioner Hay, to pass Ordinance No. 18- 10963 levying special assessments against certain lots and pieces of property to pay the cost of the repair of sidewalks on first reading. Aye: (4). Nay: (0). Motion carried. (7.9) First reading Ordinance No. 18-10964 approving the Feast on the Fe as a special event and authorizing the sale, consumption and possession of alcoholic liquor within the boundaries of barricaded public areas at such event. z Lauren Driscoll, Director of Community & Development Services, explained the request, local and state requirements and action options. Michael Schrage, Interim City Manager, stated the insurance certificate received did not list the City of Salina as additional insured and the agent was working on the request and would provide a new insurance certificate for staff to review prior to second reading. Commissioner Hay asked why the event area was so small. James Bowden, The Local Food Works Foundation, stated the event was for 200 individuals so the event area size was enough space for the event. Commissioner Hoppock stated the event was a sit down dining event. Commissioner Hodges asked how many years the event had taken place. Mr. Bowden stated this would be the third year. 18-0326 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to pass Ordinance No. 18-10964 approving the Feast on the Fe as a special event and authorizing the sale, consumption and possession of alcoholic liquor within the boundaries of barricaded public areas at such event on first reading. Aye: (4). Nay: (0). Motion carried. (7.10) Resolution No. 18-7591 authorizing the Mayor to execute a Second Addendum to Construction Contract No. 70012 with Smoky Hill, LLC. Jim Kovach, Director of Public Works, explained the request and action options. Greg Bengtson, City Attorney, provided additional information on the additional insured status request. Michael Schrage, Interim City Manager, stated the need to add the item to the agenda was to keep the project moving and allow construction to continue. 18-0327 Moved by Commissioner Hay, seconded by Commissioner Hoppock, to adopt Resolution No. 18- 7591 authorizing the Mayor to execute a Second Addendum to Construction Contract No. 70012 with Smoky Hill, LLC. Aye: (4). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS Commissioner Hodges stated after the article in the Salina Journal was published regarding the replacement of crosswalk structures, she put up a poll on her commission Facebook page and explained the results she received. She continued to ask if this item was something that could be added to the agenda either as an agenda item or a discussion item at the August 27, 2018 agenda. Mayor Ryan stated he was not interested in looking at the item. Page 5 Commissioner Hoppock provided his thoughts on the request and stated the poll did not include the decorative lighting on the structures. He also asked staff if there had been discussion on the overhead structures as part of the process for the downtown streetscape project. Michael Schrage, Interim City Manager, stated the overhead structures were included in the project from the beginning of the design. W Jim Kowach, Director of Public Works, stated the concepts were included as part of the 8 citizen involvement and surveys that were sent out along with the design process. He continued to state the project cost for the overhead structures cost was reduced by about $100,000. He further continued to provide information on the overhead structures. U A conversation ensued between the Commission, Mr. Kowach and Mr. Schrage regarding the overhead structures. Commissioner Hoppock provided his thoughts and stated he was for keeping the overhead structures. Commissioner Hay provided his thoughts and stated he was in favor of staying with the decision made earlier. ADJOURNMENT 18-0328 Moved by Commissioner Hodges, seconded by Commissioner Hay, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting adjourned at 5:06 p.m. [SEAL] Karl F. Ryan, Mayor ATTEST: Shandi Wicks,CMC, City Clerk Ii Page 6