12-20-2001 Minutes
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The regular monthly meeting of the Salina Public Library Board of Trustees
was held at 4:00 p.m. on Thursday, December 20, 2001, in the Prescott Room. The
following Board members were present Cheryl Mason, Sheldon Lilak, Nancy
Chandler, Janice Ostrom, Lynne Ryan, Betsy Scholten, and Tom Arpke. Others
present were Joe McKenzie and Cynthia Smull.
Betsy Scholten called the meeting to order. Betsy asked if there were any
changes to the minutes of the November meeting. None were presented.
01-53 On a motion made by Tom Arpke and seconded by Nancy Chandler it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
November minutes as printed. Motion passed. P 694. 12/20/01
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: None
FRIENDS OF THE LIBRARY REPORT: None
DISCUSSION ITEMS: Strategic Plan Report: Joe presented the Strategic Plan
progress report for 2001. The Born to Read Program is successful. Outreach isa
direction that will strengthen the Plan.
There was a suggestion for doing a "work bound program" since a lot of people
work. This is a concept similar to our successful "homebound program~I'.
DISCUSSION ITEMS: Donor Projects: Joe let the Board know the direction the
donor projects were moving. Department head discussed projects to be considered.
The value created will determine the amount received. The Board discussed
studying the projects in depth. A short survey of three or four items will be developed
for patrons to rank as they stand waiting to have there books checked out.
Lynne Ryan commented that she likes the outreach concept to have a
Bookmobile to reach all areas of Salina.
ACTION ITEM: Second Reading: The Board discussed accepting all proposed
changes to policy as they are stated in the November minutes.
01-54 On a motion made by Janice Ostrom and seconded by Lynne Ryan it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
changes listed on page 689, 690, 691, and 692. Motion passed. P694. 12/20/01.
ACTION ITEM: The Board discussed the audit bids for the audit of the library
records.
01-55 On a motion made by Tom Arpke and seconded by Sheldon Lilak it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves bid
of Varney and Associates, Manhattan, Kansas for $2400.00 for the audit of the 2001
library records pursuant to verification that they have excellent references. If they do
not qualify then the bid will go to Lowenthal Singleton Webb & Wilson1, Lawrence,
Kansas with a bid of $3100.00. Motion passed. P694. 12/20/01.
-695-
FINANCIAL REPORT: Joe McKenzie presented a report on the end of the year
finances of the 2001 budget.
ST A TISTICAL REPORT: The Board looked at the stats, discussed and compared
them to other months and years.
LIBRARIAN'S REPORT: Joe gave the Board a draft of a "Statement of Purpose and
Plan" for the Capital Improvement Fund. The Board discussed the draft. This will be
on next month's agenda.
We are still looking to hire a reference librarian. The SIRSI upgrade failed
because SIRSI had a file that was missing in the upgrade. We will try again on the 21st
of January. We would like to close on the morning of the 22od as well for staff training
on the new upgrade.
We are looking at doing an e-mail newsletter from the library. Melanie
Schreiber has put a draft together. Joe gave a copy of the draft to the Board. The
discussed the new project.
We will be purchasing more DVD's early next year. The self-check system is
on order.
BOARD COMMENTS: None
Since there is no further business to come before the Board the meeting was
adjourned.
01-56 On a motion made by Janice Ostrom and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns.
Motion Passed. P695. 12/20/01
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