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11-29-2001 Minutes -688- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 4:00 p.m. on Thursday, November 29, 2001 in the Campbell Room. The following Board members were present Cheryl Mason, Sheldon Lilak, Nancy Chandler, Janice Ostrom, and Lynne Ryan. Others present were Joe McKenzie and Cynthia Smull. Janice Ostrom called the meeting to order. Janice asked if there were any additions or changes to the October 25, 2001 minutes. None were suggested. 01-48 On a motion made by Nancy Chandler and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the October 25, 2001 minutes as written. Motion Passed. P. 688. 11/29/01. PUBLIC COMMENTS: None STAFF INTRODUCTIONS: None FRIENDS OF THE LIBRARY: The Friends book sale generated over $900.00. The Friends have received a grant of $1,000.00 from the Smoot Foundation. Their bank balance is approximately $26,000.00. The Friends voted to give each person on the Library staff a $15.00 gift certificate for Christmas this year. The Friends will meet again in January. They will discuss the possibility of developing criteria for giving a scholarship each year. DISCUSSION ITEMS: 2001 Financial Audit Bids: Joe reported that the library has received two bids at this time. He has been notified that he will receive a third bid next week from a firm in Manhattan. One of the bids received was contingent upon the city accepting a bid to the do the City's audit. This will be discussed further at the next. Board meeting. DISCUSSION ITEMS: SIRSI Automation Upgrade: The Board discussed the upgrade. Nancy Reese is presently working on the "mapping" of library rules and regulations that will be put in the upgrade. The upgrade is scheduled for December 16 and 17. It is suggested that the library be closed to the public on Monday morning December 17th so that the upgrade may be tested before being used. The library would open at 1:00 p.m. on December 17th. This will still give patrons eight hours access to the library on that day. -689- 01-49 On a motion made by Nancy Chandler and seconded by Lynne Ryan it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the closing of the library to the public on Monday morning December 17. Motion passed. P689. 11/29/01. DISCUSSION ITEMS: User Survey Results: The Board discussed the user survey. They were pleased with the results. The library will do another similar survey next April to get more feedback. ACTION ITEM: GAAP Waiver: The Board discussed the GAAP Waiver. 01-50 On motion made by Sheldon Lilak and seconded by Cheryl Mason it was RESOLVED THAT: The governing body of the Salina Public Library, hereby requests a waiver from the following components of generally accepted accounting principles for the fiscal year ending December 31, 2001, in accordance with the provisions of Senate Bill 531 of the 1982 Legislature (K.S.A. 75-1120a). These are GAAP- prescribed financial statements. Motion passed. P689. 11/29/01. ACTION ITEM: Resolution to Transfer to Capital Improvement Fund: The Board discussed the 2001 transfer of funds. 01-51 On a motion made by Sheldon Lilak and seconded by Nancy Chandler it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the transfer of money from the Capital Account in the General Fund to the Capital Improvement fund before December 31, 2001 up to the maximum of 10% of appropriations received after all current expenses are paid. Motion passed. P689. 11/29/01. ACTION ITEM: POLICY UPDATES - FALL 2001 1. Cell phone use in Library Code of Conduct So that all patrons may enjoy full use of library facilities, library users are requested to observe a reasonable level of quiet and to use library facilities for the purposes for which they are intended: reading, study, research, material selection, programs, etc. The following behaviors are not allowed: boisterous activity or running; harassment; - eating and drinking around computers and other electronic: equipment, sleeping, tobacco use inside the library or within 100 feet of public entrances; soliciting; any activity or conduct which violates the rights of staff or patrons. -690- Cell phones calls should not be initiated in the library. Library users who receive a cell phone call and talk loud enough to disturb others may be asked to take the cell phone conversation outside or to terminate the call. Staff members will call violations to the attention of the patrons, and will give them a warning that if the behavior or violation continues or occurs again, they may be asked to leave the library for the day. If the staff member asks the patron to leave because of a violation of the code of conduct and the patron refuses, the staff member should call the police. (5/25/00)(11/29/01) 1. CHANGE ALL REFERENCES TO CHILDREN'S DEPARTMENT OR LIBRARY TO YOUTH SERVICES DEPARTMENT in policy manuals. 3. NEW: Kansas Library Card The library is authorized by the Kansas State Library to issue Kansas Library Cards to Ks. residents. There is no charge for this card. People must show proof of residency; give their full name and their date of birth. The cards expire in one year. Eligibility for the Kansas Library Card has nothing to do with a patron's current standing with their local library cards. 4. Delete Borrowing Privileges: The Salina Public Library will also issue annual Kansas Library Cards to patrons in good standing. 5. CHANGE p.40 Loan periods Fines: ten cents a day to a $3.00 maximum Fiction videos: Fine is 10 cents per day to a maximum of $3. Loan Periods Regular Renewals Most Books: 28 days 28 days Friends/Teachers Books, 28 days 28 days Cassette Tapes, & Prints Friends / Teachers Videos 7 days 7 days New /Bestsellers 14 days 14 days Wm. Allen White Books 14 days 14 days Reference Materials 3 days 3 days Art Prints 28 days 28 days Videos - Fiction 3 days 3 days Videos - Non-Fiction 28 days 28 days Cassette Tapes 28 days 28 days '- -691- To clarify: OTHER LIMITS: Music Cassettes: 6 Music CD: 6 Books on Tape or CD: 6 Videos - Fiction: 3 DELETE: An adult library card is required to borrow videocassettes. This changed when we moved the children's videos downstairs. Fiction videos are not renewable. This is no longer true. (h) Audiotape Circulation Policies Books on Tape are loaned for a period of 4 weeks. Audio music cassettes are loaned for two weeks. There is a limit of 6 cassettes and Books on Tape per customer. Change last sentence to: There is a limit of 6 music (~assettes or CD's and 6 spoken word CD's or cassettes. Adult hardback books $21.00 Adult trade paperbacks: $18.00 McNaughton paperbacks: $ 6.00 Adult Videos: $24.00 Adult CD's: $16.00 Adult music cassettes: $ 9.00 Adult Circulating Magazines: $ 5.00/$5.00 for magazine covers Books on Tape/Music cassettes: $ 6.00 per cassette (Example: replacing a lost 8 tape unabridged recorded book would cost $48.00 Books on CD: Art Print Bags: $ 7.00 per CD $ 5.00 Art Prints: $100.00 1993-present; Older: $80.00 Children's Videos: $16.00 Children's Books on Tape: $ 6.00 per cassette Children's hardback books: $18.00 Children's paperbacks/board books:$ 6.00 Children's Magazines: $ 3.00 Children's Parent/Teacher paperbacks: $15.00 -692- Children's Audio Cassettes: $13.00 Children's Read Along Book/Tape Kits: $16.00 Children's CD: $16.00 Children's Read Along Book/CD Kit: $18.00 Children's Book on CD $7.00 per CD (11/29/01) The Board discussed the various policy changes. 01-52 On a motion made by Nancy Chandler and seconded by Sheldon Lilak it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on first reading the policy changes listed. Motion carried. P 692. 11/29/01. FINANCIAL REPORT: The Board looked at ,the financial report. Youth Services Department has done a good job spending their budget this year. The Board noted that the health insurance line item in the employee benefit fund will be over budget because of increasing the library's share of premium and more employees taking out the health insurance last year. STATISTICAL REPORT: The present stats do not show the renewals that people make on-line at home or in the library. That number was over 900 last month. A separate line on the stats report will show that figure in the future. The library changed Internet providers last week. LIBRARIAN'S REPORT: Joe McKenzie reported that the library received a phone call before Thanksgiving from an individual who wants to honor his parents by providing some kind of memorial. Joe is corresponding with him about the type and kind of memorial he wishes to provide. We have received around twelve resumes for the position of Librarian. One application is from Salina. Nancy Jo Leachman is calling to arrange for interviews at the present time. We will probably not have anyone in place until the end of January. We are working on a staff development project. The staff would travel to twelve libraries of a similar size to meet with their staff and see how they operate in the areas of interest to our staff. We will probably spend some of the budget next week on DVD's. This will start our collection. Kristi Hansen, Janie Lamer, Charlene Allen and Joe will be attending the Mountain Plains Library Association Conference in -693- Phoenix, Arizona next week. The Youth Services Department will receive their award at that time. Some of the ideas suggested for the Friends to help the library are: Create a book memorial fund, atrium on the patio, build an addition on the east side, cones of silence, put up televisions with CNN/News channels with no sound but with the words going across the bottom of the screens, bookmobile, transportation vouchers, new stack signs for upstairs ($9000.00), 3 M security stripping machine. BOARD COMMENTS: Lynne Ryan commented that she had taken some of the classes that Melanie Schreiber, our Computer Trainer, has given and thinks the classes are great. The Board members discussed the next Board meeting. 01-53 On a motion made by Sheldon,Lilak and seconded by Lynne Ryan it was RESOLVED THAT: The Board of Trustees of the Salina Public Library set the next meeting to be on December 20th. Motion passed. P.693. 11/29/01. 01,,52 On a motion made by Sheldon Lilak and seconded by Lynne Ryan it was RESOLVED THAT: The Board adjourns the November meeting. Motion passed. 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