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08-09-2001 Minutes -678- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 4:04 p.m. on Thursday, August 9, 2001 in the Prescott Room. The following Board members were present Kristen Seaton, Cheryl Mason, Sheldon Lilak, Nancy Chandler, Janice Ostrom, Lynne Ryan, Betsy Scholten, and Tom Arpke. Other present were Joe McKenzie and Cynthia Smull. Betsy Scholten called the meeting to order. Betsy asked if there were any changes to the July minutes. There were none. 01-34 On a motion made by Janice Ostrom and seconded by Nancy Chandler it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the July minutes as presented. Motion passed. P. 678. 8/9/01. PUBLIC COMMENTS: None STAFF INTRODUCTIONS: None FRIENDS OF THE LIBRARY REPORT: None DISCUSSION ITEMS: Budget 2002: Joe called for discussion of the 2002 budget. The Board did not have any further discussion. They stated that they had already discussed it at length at previous Board meetings and were ready to call for a vote. 01-35 On a motion made by Nancy Chandler and seconded by Tom Arpke it was RESOLVED THAT: The Board of Trustees of the Salina Public Library accepts the 2002 Budget as presented. Motion passed. P. 678. 8/9/01. DISCUSSION ITEMS: Audit Report for year 2000: The Board discussed the 2000 audit and noted that everything looked good with a few minor suggestions by the auditors. DISCUSSION ITEMS: Board Meetings Day and Time: The Board discussed changing the day and time of the monthly Board meetings. Since there was little interest in changing the time, the Board decided to take no action at this time. DISCUSSION ITEMS: Medical Reimbursement: Joe presented information from Family Health of America to the Board about the medical reimbursement cafeteria plan. They charge $4.00 per participant per month plus a one time administrative charge to start the plan up. The Board discussed various aspects of the plan. -- -679- 01-36 On a motion made by Sheldon Lilak and seconded by Cheryl Mason it was RESOLVED THAT: The Board of Trustees of the Salina Public Li,brary accepts the proposal for the cafeteria medical reimbursement plan with the understanding that limits on how much and employee may put in the plan will be set at a later date. Motion passed. P. 679. 8/9/01. ACTION ITEM: Internet Policy Discussion: The Board discussed the draft of the Internet Policy. It will appear on the computer screens of our Internet stations. A patron will have to click on the accept button at the bottom of the page in order to access our Internet. The page includes Kansas's laws dealing with Internet and obscenity laws. This screen will appear on the adult and children's department's computers. We have always had filters on the children's department Internet computers. Children are required to have written adult consent to use the children's department Internet computers. 01-37 On a motion made by Nancy Chandler and seconded by Kristen Seaton it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Internet Policy on first reading. Motion passed. P. 679. 8/9/01. Salina Public Library Internet Use Policy I agree to use the Internet at the Salina Public Library with the understanding that: . The Salina Public Library has no control over the information on the Internet and cannot be held responsible for its content. I am using the Internet at my own risk. The Internet terminals in the Youth Services Department contain software intended to filter out some Internet sites that have adult content. However, I understand that because filters do not always work, I may still find content that I consider to be obscene, offensive, inaccurate, or illegal. . I must comply with the United States copyright law, Kansas Obscenity statutes and all other applicable laws. . It is the responsibility of a minor's parent or guardian to monitor a child's use of the Internet. The Salina Public Library cannot guarantee the truth, accuracy or age-appropriateness of the material available through the Internet. . I understand that inappropriate use of the Library's terminals includes, but is not limited to, the following policies: -680- 0 Patrons shall not access or exhibit obscene material on library computer workstations. See K.S.A. 21-4301(c) as amended. Disseminating or exhibiting obscene material is a crime in the state of Kansas. K.S.A. 21- 4301. 0 Patrons shall not access or display obscene material where the recipient of the obscene material is a child under the age of eighteen years. K. S.A. 21- 4301a, as amended. 0 Patrons shall not use the library computer workstations in a marmer that allows them to possess a computer generated image that contains or incorporates in any manner any film, photograph, negative, photocopy, videotape, or video laser disc in which a real child under sixteen years of age is shown or heard engaging in sexually explicit conduct with intent to arouse or satisfy the sexual desires or appeal to the prurient interest of the offender, the child or another. See K.S.A. 21-3516, as amended. . I agree to abide by the judgment of the Library staff on appropriate use as it pertains to the Kansas Obscenity Laws. . Members of the library staff are under no obligation to monitor library computer workstations, but will take appropriate action if they observe me using a workstation in a manner deemed in violation of relevant Kansas statutes. I agree to go by the staffs judgment of appropriate use as it pertains to these statutes. . I will not change any of the library's default settings such as wallpaper or home pages. . I will abide by all rules relating to the time allotment per session as articulated in the Reference Dept. Policy Manual, or as stated by the library staff. . I agree to pay ten cents per page for all pages that I print while using the library's workstations. . The Library reserves the right to end an Internet session at any time. . Violation of the policies and regulations that govern the use of the Library's resources may result in loss of privilege to use these resources. -681- FINANCIAL REPORT: The Board discussed the financial report. It was noted that 91 % of the automation budget and 90% of the supplies budget has been spent. STATISTICAL REPORT: There has been an increase in the number of:items processed by Tech Services. In July, it was 1424. We are purchasing a large number of books-on-tape, books-on-CD, and still catching up with last year. LIBRARIAN'S REPORT: Joe reported that Janice Ostrom sent him an E-Mail regarding a seminar to be held in Hays, Kansas on September lib at 9:00 a.m. Some of the Board members might be interested in attending. The topic of the seminar is Information Access by Children on the Internet and the laws regarding it. The new library sign has been installed. It looks good and more viisible to the public than the old sign. Lynne Ryan commented that she drove by the sign at night and liked how it looked lit up. It was very visible. Dianna Waite is researching the self-check systems available for libraries. A system for both circulation departments will cost about $60,000 to start up. We would go look at other libraries that have this type of system before making a decision on what we want to do. Children's did a survey this summer with people coming into their department and received positive responses. Later this fall, Amber will work on a new patron survey for the entire library. The Children's Department is in the process of purchasing furniture for their "Teen Project". Joe gave the Board an up-date on the Computer Trainer, Cheryl 'N"ing. Cheryl was terminated from the position on August 3, 2001. A search wHl begin next week for a replacement. The library received 35 applications for the new Computer Specialist position. Nancy Reese and Art Pitcock interviewed five candidates this past week. A decision will be made soon on this position. BOARD COMMENTS: None 01-38 On a motion made by Nancy Chandler and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the August 9, 2001 Board meeting. Motion passed. P. 681. 8/9/01. .(~J ~ Lynne Ryan, Board Secretary a~d II/, 2ft:! Date