05-24-2001 Minutes
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The Salina Public Library Board of Trustees held their monthly meeting
Thursday May 24, 2001, at 4:00 p.m. in the Prescott Room. The following Board
members were present: Kristin Seaton, Cheryl Mason, Sheldon Lilak, Nancy
Chandler, Janice Ostrom, and Lynne Ryan. Others present were Janie Lamer,
Lynnette Schoshke, Cynthia Smull, and Joe McKenzie.
Janice Ostrom called the meeting to order. She asked if there were any
changes to the April Board minutes. There were none suggested.
01-21 On a motion made by Nancy Chandler and seconded by Kristin S.~aton it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the April minutes as printed. Motion passed. P 669. 5/24/01
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: Joe introduced Janie Lamer and Lynnette Schoshke to
the Board. Lynnette Schoshke, Youth Program Specialist, presented information
and handouts to the Board about this summers reading program "Reading Road
Trip USA". Janie Lamer talked about the new teen summer reading program for
ages 12-17.
FRIENDS OF THE LIBRARY: The Friends are sponsoring two drivers for the
"Great Race". Amy Cossaart has been added to the Friends Board. The Friends
are purchasing green t-shirts for the children volunteers helping with thf' summer
reading program. They have also purchased 1000 green balloons with the Salina
Public Library stamped on them to be given away at the "Great Race" 011 June 22.
The Friends netted about $600.00 at their booksale.
DISCUSSION ITEMS: Summer Reading Program: The significant change this
year is the start of the Teen Summer Reading Program.
Reclassification of Positions: The Board looked at the handouts and discussed the
re-classification. Lynne Ryan who is on the re-classification committee answered
questions about the process. The Board will study the re-classification further at the
next meeting.
Cafeteria Plan: Joe reported that he does not have enough information at present.
Kennedy and Coe Accountants sent some information, but we need more
information about how implementing the changes would affect the staff. It was
suggested by a Board member to have an outside group handle the paper work for
the cafeteria plan. Kennedy and Coe said that small groups usually handle the
paper work and writing the checks on medical accounts themselves.
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ACTION ITEM: Employee Assistant Program 2nd Reading: The Board had a short
discussion about the program.
01-22 On a motion made by Sheldon Lilak and seconded by Lynne Ryan it was
RESOL VED THAT: The Board of Trustees of the Salina Public Library approves
the Employee Assistant Program on 2nd reading. Motion Passed. P 670.5/24/01.
FINANCIAL REPORT: General Fund Orientation: Joe McKenzie gave the Board
handouts on the Library's financial report and went over the form indicating how
to read the report and what various line items mean. The Board members asked
questions and discussed the financial report.
STATISTICAL REPORT: Overall the month of April is usually slow for libraries
so stats are down. Note that the small conference room was reserved for use 24
times last month.
LIBRARIAN'S REPORT: The Department Heads have developed a planning list,
which includes self-checkout stations and the centralization of personnel records in
the business office. By updating the list on a regular basis, the Board will be able to
observe the progress of various projects.
Joe handed out a draft of "Internet Use Policy" to the Board. We will discuss
this proposed policy in the future.
We want to look at changing the "Children's Department" name officially to
"Youth Services Department" to better describe that department in the library.
Cheryl Wing is still off work. She may have surgery. We will know more
next month.
We will review the job description for the "Computer Trainer" position. The
Board suggested that Joe check with K-State and KWU for an intern replacement.
When the ergonomics reports are finished, we will compile the
recommended changes and set an implementation schedule.
After SIRSl's recent purchase of another library circulation system
company, they are now the 2nd largest library automation company in the United
States.
BOARD COMMENTS: Sheldon Lilak commented about reports he heard that the
library was very noisy last week. The Board and Director discussed the library
noise levels. The noise level is quieter upstairs, however, there is no 'quiet zone' in
the Children's Department. There are two quiet rooms, the small conference room,
and the quiet study room, upstairs in the adult department.
SUMMARY OF MEETING: Janice Ostrom asked that the executive session
scheduled to determine the Director's 2002 salary be delayed until the June Board
meeting so that the two new Board members could familiarize themselves with the
Director's recent evaluations.
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Janice Ostrom and Sheldon Lilak said they would not be here for the next
Board meeting. Lynne Ryan said that she would not be here for the July meeting.
01-23 On a motion made by Sheldon Lilak and seconded by Kristin Seaton it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the postponement of action on the Director's salary. Motion passed. P 671. 5/24/01.
01-24 On a motion made by Nancy Chandler and seconded by Sheldon Lilak it was
RESOL VED THAT: The Board of Trustees adjourns the May meeting. Motion
passed. P 671. 5/24/01.
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