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05-24-2001 Minutes -669- The Salina Public Library Board of Trustees held their monthly meeting Thursday May 24, 2001, at 4:00 p.m. in the Prescott Room. The following Board members were present: Kristin Seaton, Cheryl Mason, Sheldon Lilak, Nancy Chandler, Janice Ostrom, and Lynne Ryan. Others present were Janie Lamer, Lynnette Schoshke, Cynthia Smull, and Joe McKenzie. Janice Ostrom called the meeting to order. She asked if there were any changes to the April Board minutes. There were none suggested. 01-21 On a motion made by Nancy Chandler and seconded by Kristin S.~aton it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the April minutes as printed. Motion passed. P 669. 5/24/01 PUBLIC COMMENTS: None STAFF INTRODUCTIONS: Joe introduced Janie Lamer and Lynnette Schoshke to the Board. Lynnette Schoshke, Youth Program Specialist, presented information and handouts to the Board about this summers reading program "Reading Road Trip USA". Janie Lamer talked about the new teen summer reading program for ages 12-17. FRIENDS OF THE LIBRARY: The Friends are sponsoring two drivers for the "Great Race". Amy Cossaart has been added to the Friends Board. The Friends are purchasing green t-shirts for the children volunteers helping with thf' summer reading program. They have also purchased 1000 green balloons with the Salina Public Library stamped on them to be given away at the "Great Race" 011 June 22. The Friends netted about $600.00 at their booksale. DISCUSSION ITEMS: Summer Reading Program: The significant change this year is the start of the Teen Summer Reading Program. Reclassification of Positions: The Board looked at the handouts and discussed the re-classification. Lynne Ryan who is on the re-classification committee answered questions about the process. The Board will study the re-classification further at the next meeting. Cafeteria Plan: Joe reported that he does not have enough information at present. Kennedy and Coe Accountants sent some information, but we need more information about how implementing the changes would affect the staff. It was suggested by a Board member to have an outside group handle the paper work for the cafeteria plan. Kennedy and Coe said that small groups usually handle the paper work and writing the checks on medical accounts themselves. -670- ACTION ITEM: Employee Assistant Program 2nd Reading: The Board had a short discussion about the program. 01-22 On a motion made by Sheldon Lilak and seconded by Lynne Ryan it was RESOL VED THAT: The Board of Trustees of the Salina Public Library approves the Employee Assistant Program on 2nd reading. Motion Passed. P 670.5/24/01. FINANCIAL REPORT: General Fund Orientation: Joe McKenzie gave the Board handouts on the Library's financial report and went over the form indicating how to read the report and what various line items mean. The Board members asked questions and discussed the financial report. STATISTICAL REPORT: Overall the month of April is usually slow for libraries so stats are down. Note that the small conference room was reserved for use 24 times last month. LIBRARIAN'S REPORT: The Department Heads have developed a planning list, which includes self-checkout stations and the centralization of personnel records in the business office. By updating the list on a regular basis, the Board will be able to observe the progress of various projects. Joe handed out a draft of "Internet Use Policy" to the Board. We will discuss this proposed policy in the future. We want to look at changing the "Children's Department" name officially to "Youth Services Department" to better describe that department in the library. Cheryl Wing is still off work. She may have surgery. We will know more next month. We will review the job description for the "Computer Trainer" position. The Board suggested that Joe check with K-State and KWU for an intern replacement. When the ergonomics reports are finished, we will compile the recommended changes and set an implementation schedule. After SIRSl's recent purchase of another library circulation system company, they are now the 2nd largest library automation company in the United States. BOARD COMMENTS: Sheldon Lilak commented about reports he heard that the library was very noisy last week. The Board and Director discussed the library noise levels. The noise level is quieter upstairs, however, there is no 'quiet zone' in the Children's Department. There are two quiet rooms, the small conference room, and the quiet study room, upstairs in the adult department. SUMMARY OF MEETING: Janice Ostrom asked that the executive session scheduled to determine the Director's 2002 salary be delayed until the June Board meeting so that the two new Board members could familiarize themselves with the Director's recent evaluations. -671- Janice Ostrom and Sheldon Lilak said they would not be here for the next Board meeting. Lynne Ryan said that she would not be here for the July meeting. 01-23 On a motion made by Sheldon Lilak and seconded by Kristin Seaton it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the postponement of action on the Director's salary. Motion passed. P 671. 5/24/01. 01-24 On a motion made by Nancy Chandler and seconded by Sheldon Lilak it was RESOL VED THAT: The Board of Trustees adjourns the May meeting. Motion passed. P 671. 5/24/01. ~17¿ ~~ Ly e Ryan, Seer ary 6/ hi ¿)/ . Date