04-26-2001 Minutes
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The Salina Public Library Board of Trustees held their monthly meeting
Thursday April 26, 2001, at 4:00 p.m. in the Prescott Room. The following Board
members were present: Kristin Seaton, Sheldon Lilak, Nancy Chandler, Janice
Ostrom, Betsy Scholten, and Tom Arpke. Others present were Joe McKenzie and
Cynthia Smull.
Tom Arpke called the meeting to order. Tom asked if there were any
changes or corrections to the minutes of the March 22, 2001 Board meeting.
The Board expressed none.
01-14 On a motion made by Nancy Chandler and seconded by Janice Ostrom it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves the March 22, 2001 minutes as printed. Motion Passed. P. 664. 4/26/01.
PUBLIC COMMENTS: None
ST AFF INTRODUCTIONS: None
FRIENDS OF THE LIBRARY: The Friends are having a booksale in the Prescott
Room on May 5th and 6th. The "Friends Favorites" publication is in the mail. The
Friends are sponsoring the teen volunteers t-shirts again this year. The teen
volunteers will help with the summer reading program. They are also sponsoring
two drivers for the history channel "Great Race" this year. The Friends will also
try to provide 1000 green balloons with Salina Public Library printed on them for
the "Great Race".
DISCUSSION ITEMS: Employee Assistant Program Policy: The Library Board
discussed the EAP policy.
01-15 On a motion made by Janice Ostrom and seconded by Nancy Chandler it
was RESOLVED THAT: The Board of Trustees of the Salina Public Library
approves on first reading the Employee Assistant Program policy as amended.
Motion passed. P. 664. 4/26/01. (Amended policy printed below)
EMPLOYEE ASSIST ANT PROGRAM
The Salina Public Library provides an Employee Assistance Program for all
employees and their immediate family members. This is to assist employees who
may experience personal or emotional difficulties, which may affect job
performance. The Library has contracted with the Consortium's Support Line to
provide this benefit and service. The Consortium works locally with the Central
Kansas Mental Health Center.
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Employees are encouraged to utilize the Support Line. In addition,
supervisors may utilize the resources of the EAP and Support Line as an ¡Integral
part of the intervention program when personal problems are suspected of causing
poor job performance.
The Salina Public Library acknowledges that use of the EAP does not in any
way alter management's responsibility or authority as an employer.
Participation in the EAP will not in any way jeopardize future employment
or career advancement; participation will not, however, protect the employee from
disciplinary action or substandard job performance or rule infractions.
The Salina Public Library recognizes and encourages employees to use the
EAP on a voluntary basis. The Salina Public Library therefore agrees to help
promote the EAP for employees and immediate family members who seeli: assistance
with personal and emotional difficulties. The Library will provide orientation about
the EAP for all employees. Employees will sign a statement of understanding of the
program after they have received orientation.
EAP CONFIDENTIALITY STATEMENT
The Salina Public Library recognizes that the success of the EAP will be
enhanced by protecting the confidentiality of those employees utilizing th«~ program.
The "SupportLine" will not reveal the name of the employee, who self-refers
to the EAP.
Information supplied to the Salina Public Library on employees referred to
the EAP, by a supervisor, will be limited to the following: acknowledgment of failed
or kept appointments and acknowledgment of treatment compliance. Additional
information, including specific diagnosis or treatment, will not be released unless
the employee signs a release specifying the information to be released and to whom.
All information, regarding an employee's participation in the EAP, is part of
the clinical record maintained by "SupportLine" and is subject to all stah~ and
federal confidentiality laws governing such medicai records.
All referrals, for face-to-face counseling, will be directed to Central Kansas
Mental Health Center for assessment and determination of the most appropriate
level of care. These referrals would include coordination of the time, date, therapist
and location according to the caller's convenience. A face-to-face contact with a
therapist will be assured within specific time frames, according to the level of
urgency.
The Salina Public Library has provided one prepaid session per household per
calendar year under this policy. All expenses incurred beyond this initial session,
voluntary or mandatory, will be the responsibility of the employee.
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MANDATORY REFERRAL
Mandatory referrals may be made to the EAP by supervisors of Salina
Public Library. A mandatory referral shall be the result of a documented problem
or problems related to poor job performance on the part of the employee.
Mandatory referrals should not be a first step when a problem with job
performance or behavior is identified. Supervisors should meet with the «::mployee,
about the problem and possible solutions, and document the performance or
behavior problem and discussion. If a mandatory referral is made by a supervisor
the referral form shall be completed by the supervisor signed by the employee and
the form forwarded to the Library Director, who is the EAP coordinator of the
Salina Public Library. The EAP Coordinator of the Salina Public Library will
contact the EAP counselor to alert them to the required contact. The employee will
have 48 hours after signing the referral form to contact the EAP counselor by
calling the 1-800-number and setting up a face-to-face meeting. The EAP counselor
will confirm contact from the employee by notifying the EAP coordinator of the
Library. Failure to contact the EAP counselor within 48 hours, without just cause,
may be grounds for disciplinary action, including termination.
DISCUSSION ITEMS: Re-Classification update: We have held three meetings on
the re-classification project. Lynne Ryan, Nancy Jo Leachman, and Connie
Hocking are serving on the committee. We are leaning toward what the City Of
Salina has - pay grades and steps - with 3% jumps between steps and 5% between
grades. We will look at this again at the next Board meeting.
ACTION ITEM: Cafeteria Plan Renewal: Joe presented a review of the .cafeteria
plan. Basically, we are making a restatement of the present plan.
01-16 On a motion made by Sheldon Lilak and seconded by Kristin Seaton it was
RESOLVED THAT: The Board of Trustees ofthe Salina Public Library approves
as written the cafeteria plan with the condition that we look into the terms for
consideration to add medical reimbursement to the plan. Motion passed. P 666.
04/26/01.
FINANCIAL REPORT: The Children's Department spending is up on books. A
recent order of 869 books is not reflected in the financial report for March. The
light and heat line item is doing okay.
ST A TIS TICAL REPORT: In March 1,563 items were processed. That is above
average. There is about the same traffic on the web site. Internet users for March
were 1,742, which is about average. Some of the digital archive material is
cataloged and can be accessed on the Web site now.
Sheldon Lilak asked if he could sit down with someone and go over the
format of the financial report.
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LIBRARIAN'S REPORT: Joe reported an open house for the Born to Read
Program was Saturday along with two "lap sit" programs for babies. Twenty-two
babies were signed up for library cards. There was a request for more
programming for that age group.
The first meeting of the Young Adult Advisory Board was held with 8 teen
and 5 staff and 8 pizzas. They had a one hour twenty minute discussion. They will
have another meeting next month.
The Children's Department is interviewing the teen volunteers (57) for the
summer reading program right now.
Cheryl Wing, our computer trainer is still out with a recurrence on April 5,
2001, of her back injury, which occurred on December 18, 2000. She is on Leave of
Absence without pay at present.
Janice Ostrom asked if a temporary computer trainer could be hired. Joe
said it was a possibility.
Jim and Kate Lehrer will be here Saturday for the writer's workshop and in
the evening at 7:30 p.m. in Sam's Chapel at Kansas Wesleyan University. The
programs are expected to be a success.
We are looking into what can be done about getting pricing on all of our
library materials so we can integrate our SIRSI software with the collection agency.
We do not have an answer from SIRSI about what can be done.
Sheldon Lilak asked about the standing on patron complaints and requests to
put filters on adult Internet computers. Joe answered that their had been another
call on Wednesday morning from a different patron on the issue. This person said
they would be at the Board meeting but did not come. Reference is developing an
acceptable use policy for the adult Internet computers. It will include references to
State statutes governing obscenity.
BOARD COMMENTS: The Board welcomes Mayor Kristin Seaton back to the
Board for this upcoming year. Joe announced that Cheryl Mason is the new Board
member, who will start in May.
01-17 On a motion made by Janice Ostrom and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
adjournment into executive session for 20 minutes at 5:10 p.m. to discuss the
Librarian's evaluation. Motion Passed. P 667. 4/26/01.
01-18 On a motion made by Sheldon Lilak and seconded by Nancy Chandler it was
RESOLVED THAT: The Board closes the executive session at 5:20 p.m. Motion
passed. P 667.4/26/01.
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01-19 On a motion made by Sheldon Lilak and seconded by Betsy Scholten it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
Joe to review his librarian's evaluation and then review the evaluation with the
evaluation committee, and defer to the next Board meeting for salary determination.
Motion passed. P 668. 4/26/01.
The Board has determined that there will be an executive session at the May
24,2001 meeting.
01-20 On a motion made by Nancy Chandler and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees adjourns. Motion passed. P 668.
4/26/01.
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