03-22-2001 Minutes
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The Salina Public Library Board of Trustees held their monthly meeting Thursday
March 22,2001, at 4:00 p.m. in the Prescott Room. The following Board members were
present: Alan E. Jilka, Jack Howard, Sheldon Lilak, Nancy Chandler, Lynne Ryan, and Betsy
Scholten. Others present were Nancy Jo Leachman, Amber Dennett, Dianna Waite, Joe
McKenzie, and Cynthia Smull.
Betsy Scholten called the meeting to order at 4:00 p.m. Betsy asked if there were any
changes that needed to be made to the February minutes.
01-07 On a motion made by Jack Howard and seconded by Sheldon Lilak., it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library approves the February minutes as
printed. Motion passed. P. 661. 3/22/01.
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: Joe introduced three staff members. They are attending the
meeting because of items on the agenda. Nancy Jo Leachman has been Head of Reference
for 2 Y2 years. Amber Dennett has been the library's Marketing person for three years. Dianna
Waite has been with the library for 15 years and is the Head of Adult Circulation. Dianna is
here to discuss Unique Management Service.
FRIENDS OF THE LIBRARY: Joe handed out the Friends meeting information. They will be
helping with the Poetry Series this spring. In addition, they will be helping with the Great Race
event in Salina and planning a spring booksale.
DISCUSSION ITEMS: Employee Assistant Program Policy: Joe gave the Board a handout on
the new policy. The Board will look at this policy at the next meeting.
DISCUSSION ITEMS: Library Sign: Amber Dennett presented information about the new
sign to be placed in the front of the library. It will take about 45 days to make after we sign the
contract. The sign less the brickwork is $5,875.45.
01-08 On a motion made by Sheldon Lilak and seconded by Nancy Chandler, it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library :approves the
proposal and purchase the new library sign. The layout will be as presented with the choice of
colors. Motion passed. P 661. 3/22/01.
DISCUSSION ITEMS: Unique Management Services: Dianna Waite presented the
information about the Unique Management Program. The collection agency specializes in
library collections. All libraries' using this service are very satisfied with it.
The Board discussed the Unique Management Services proposal. A price would have to
be assigned to each item in the system.
01-09 On a motion made by Sheldon Lilak and seconded by Nancy Chandler, it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves acceptance
of the proposal to use Unique Management Services as our collection agency on a 90 day trial
basis. Motion passed. P 661. 3/22/01.
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ACTION ITEM: Elect Board Officers 2001-2002: Sheldon Lilak and Nancy Chandler who art'
the Nominating committee, presented a slate of officers for the coming year, they are:
President, Betsy Scholten; Vice-President, Janice Ostrom; Secretary, Lynne Ryan; and
Treasurer, Tom Arpke. Betsy Scholten asked for any nominations from the floor. There were
none.
01-10 On a motion made by Sheldon Lilak and seconded by Nancy Chandler, it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
slate of officers as stated for the coming year. Motion passed. P 662. 3/22/01.
Betsy Scholten asked Joe about House Bill 2180. Joe replied that the bill would not get
out of committee this session. The bill has to do with the liability of public library board
members.
ACTION ITEM: Second Reading of Policy: The Board discussed the Status of Benefits
during Leave of Absence, Illness with no Sick Leave Accrued, overtime and Sunday
Work Hours presented for second reading.
01-11 On a motion made by Nancy Chandler and seconded by Sheldon Lilak, it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on
second reading the following policy changes: Status of Benefits during Leave of
Absence, Illness with no Sick Leave Accrued, Overtime, and Sunday Work Hours.
Motion passed. P 662. 3/22/01.
ACTION ITEM: Librarian's Evaluation Committee: Joe visited with the Board about
the annual evaluation process for the Director's evaluation.
01-12 On a motion made by Jack Howard and seconded by Sheldon Lilak, it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
Betsy Scholten and Janice Ostrom to serve on the Director's evaluation committee. All
evaluations from both the Board and the staff are due by April 10, 2001. Motion
passed. P 662. 3/22/01.
FINANCIAL REPORT: The Board looked at the financial reports. Jack Howard asked about
the purchases from Recorded Books. Joe replied that they are books-on-tape or CD's.
STATISTICAL REPORT: Joe passed out a copy of the new statistical report format. We are
still working with Art Pitcock on producing more statistical reports. SIRSI figures still do not
reflect the actual number of borrowers.
LIBRARIAN'S REPORT: Next Monday concrete work will begin on a new approach for the
employee parking lot. An updated Cafeteria Plan report will be presented next month. We are
starting the re-classification project that we do every four years. We need a Board member to
sit in on the process. The staff has survey for re-classification so they may make suggestions on
changes they see in different classifications.
The library is co-sponsoring the Poetry Series again this year with the Arts Center. Thl-
series will be filmed for Cable Access this year. We heard from Lisa Bowman. She has taken a
Head Librarian's position with a small library near where she lives.
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Lynne Ryan commented that she would not be here for the next Board meeting.
BOARD COMMENTS: Betsy Scholten asked if it were possible that the Board receive a list of
the staff by name and position. That will be provided.
The Board thanks Alan E. Jilka for his service on the Board this last year. Alan E. Jilka
said that Salina is well served by the Library Board.
Sheldon Lilak asked about the type of security the library has on CD's. Joe responded
that books on CD's are growing faster than any other part of the collection. We have almost
everything that is available.
Jack Howard said that he would be out of town in April.
01-13 On a motion made by Jack Howard and seconded by Sheldon Lilak, it was RESOLVED
THAT: The Board adjourns the March 2001 meeting. Motion passed. P 663. 3/22/01
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.tá'nice Ostrom, Secretary