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08-10-2000 Minutes -646- The Salina Public Library Board of Trustees held their monthly meeting Thursday August 10, 2000 at 4:05 p.m. in the Prescott Room. The following Board members were present Alan E. Jilka, Jack Howard, Nancy Chandler, Janice Ostrom, Lynne Ryan, and Tom Arpke who arrived late. Janice Ostrom called the meeting to order. Janice asked if there were any changes needed in the July 2000 Board minutes. No changes were suggf:sted. 00-41 On a motion made by Nancy Chandler and seconded by Jack Howard it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the July 27, 2000 minutes as printed. Motion Passed. P. 646. 8/10/00. PUBLIC COMMENTS: None STAFF INTRODUCTIONS: None DISCUSSION ITEMS: 2001 Budget: Joe McKenzie has not heard any (:omments from anyone in the general public about the Library's 2001 budget. Alan E. Jilka asked if we could go over budget on the line items? Joe responded that yes we could as long as we did not go over the total amount of the budget for the Library since we operate on a cash basis. Alan asked about how the CKLS tax levy worked in Saline Co. Joe explained how it functioned and where the money went and what it was spent on. Janice Ostrom commented it was nice to see the Building Fund retired. 00-42 On a motion made by Jack Howard and seconded by Nancy Chandler it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the 2001 Budget as printed. Motion passed. P. 646. 8/10/00. ACTION ITEM: The Board discussed the revised checkout limits policy for consideration of 2nd reading. 00-43 On a motion made by Nancy Chandler and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the Revised Check Out Limits on 2nd reading. Motion passed. P. 646. 8/10/00. It is noted to research 00-36 resolution to see if it needs to be read a second time. FINANCIAL REPORT: The financial reports look fine. The Board discussed the Children's Department book budget. There has been a slow down of spending because of the SIRSI System change over in progress. Tom Arpke asked if there were further comments on the financial report. -647- The YTD reserves are down because of the gap in the SIRSI change over.. Reserves will be taken again in September. LIBRARIAN'S REPORT: We are in the middle of the SIRSI Training. We have 30 staff that has been trained. Our excellent trainer is very patient. The system has a good help feature. Joe gave a run down on the progress of the training and where we are at on the change over date. Another furniture order is in the works for the small conference room and the silent study room. Over all Tech training slowed because Cheryl Wing our Computer Trainer has been ill. We have a talk program starting. Amber wiH be gone for S weeks when her baby arrives. We received a complaint that we did not have enough ADA parking places in the front of the library. Jim Schroder of the Building Authority assured us that we have enough ADA parking spaces. We are legal. In our planning for a staff-training day we are looking at closing the library on Monday, October 9, which is Columbus Day. Veteran's Day falls on :¡a Saturday, November 11 this year. We would be open on Veteran's Day this year and closed on Columbus Day. BOARD COMMENTS: Tom Arpke expressed that the Children's Summer Reading Program party was packed even though it was moved to the K-State gym because of rain. Lynne Ryan commented that the son of Jerome Cushman, a form ~r Salina Public Library director, was here for his 40th class reunion. Lynne gave Mr. Cushman a copy of our Cover to Cover newsletter. Joe McKenzie reported that there were over 700 people that attended the end of summer reading program party. They held the drawings when everyone was in the gym. The crowd was well behaved. We received one complaint from a lady who came to the library and did not know where the party was held. It was another great party. 00-44 On a motion made by Jack Howard and seconded by Tom Arpke it was RESOLVED THAT: The Board move into executive session for ten minutes. Motion passed. P. 647. 8/10/00. 00-45 On a motion made by Jack Howard and seconded by Janice Ostrom the Board adjourned back in to regular session. The Board directed Joe McKenzie to pursue hiring Kristi Hansen for the position of Youth Services Coordinator for the Children's Department. -648- 00-46 On a motion made by Jack Howard and seconded by Janice Ostrom it was RESOLVED THAT: The Board adjourns the August 10,2000 Board me(~ting. Motion passed. P. 648. 8/10/00 ~ ((2~ J ceOstrom, Secretary ,~~- 7, ;(OÇJO Date