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06-22-2000 Minutes -639- The Salina Public Library Board of Trustees held their monthly meeting Thursday June 22, 2000, at 4:00 p.m. in the Campbell Room. The following Board Members were present: Alan Jilka, Jack Howard, Nancy Chandler, Janice Ostrom, and Betsy Scholten. Others attending the meeting were Joe McKenzie and Cynthia Smull. Betsy Scholten called the meeting to order. Betsy asked for any changes or corrections to the May 25, 2000 minutes. There were none. 00-26 On motion made by Jack Howard and seconded by Nancy Chandlf;~r it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the May 25, 2000 meeting as printed. Motion Passed. P. 639, 6/23/00. PUBLIC COMMENTS: None ST AFF INTRODUCTIONS: None FRIENDS OF THE LIBRARY: None DISCUSSION: Automation Update: Joe's report indicated that the automation installation is on schedule. We have our new server and Art is ready to order more PC's next week. Ann Fulmer is our SIRSI project coordinator. DISCUSSION: 2001 Budget: Joe McKenzie presented the draft of the 2001 bud~et. The Board discussed the budget. Adjustments can still be made until the .July 27t Board meeting vote to publish. The budget is increasing 2% over-all. Th(~ salaries will raise 3%. The audiovisual line item will increase along with the book budget. This isjn line with the library's five-year plan. Spanish language materials will be targeted for further evaluation and purchase. The Employee Benefit Fund will see an increase in the area of health/dental/prescription insurance. There will be a 4% rate increase plus a $5.00 per person per month administrative fee. To bring the employee share of the premium down to the $99.00 the city charges for a family plan would cost us approximately $5,000.00 more a year. If we use the formula of the employee pays 25% of the family plan they will pay approximately $149.75 per month. The single would remain the same with the employees paying $19.00 per month for that coverage. Next year we will be spending money on the "Born to Read" program and the library material's placed at the Hospital's Health Center at the Central Mall. ACTION ITEM: The Board of Trustees discussed the "Code of Conduct" policy change. 00-27 On motion made by Nancy Chandler and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on second reading the amended "Code of Conduct" policy. Motion passed. P. 639. 6/22/00. -640- ACTION ITEM: The Board discussed the proposed change of making the maximum fine per item be set at $3.00 per item for overdue materials. 00-28 On motion made by Nancy Chandler and seconded by Janice Ostrom it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves on first reading the change of the maximum fine per item to be set at $3.00 per item for overdue materials. Motion passed. P. 640. 6/22/00. Page 25 of our policy book under Loan Periods: Current: Fines: ten cents per day to a $5.00 maximum. Change: Fines: ten cents per day to a $3.00 maximum. Page 30, under the heading (1) Overdue, Lost ... Current: The maximum fine on nay book or item loaned, except films, is $5.00. The maximum fine on any book or item loaned in the Children's Library is $2.00. Change: The maximum fine on any overdue book or item loaned is $.3.00. FINANCIAL REPORT: Joe McKenzie discussed the current financial report with the Board. Note the roof payment was made back to the General Fund from the Building Fund because the T -Bill's reached maturity in the Building Fund. ST A TISTICAL REPORT: In May we had 900 visitors more than last year. Children's Circ was up and software and Internet use continues to rise. Story line is increasing as well. LIBRARIAN'S REPORT: Nancy Jo Leachman has received twelve applications for the reference librarian's position. She has completed several telephone interviews to date. Harold Mann our part-time custodian has given notice. He will remain until we can get someone else hired. Lynnette Schoshke has accepted the position of Youth Services Coordinator. She will replace Mary Weiland, who is the Children's Program Specialist. Mary's last day will be July 28th. We are working on policy for item limit. It is presently 50 on books, which will change to 70. Each category will have a different limit in the new SIRSI system. -641- EXECUTIVE SESSION: 00-29 On motion made by Jack Howard and seconded by Nancy Chandler it was RESOLVED THAT: The Board of Trustees of the Salina Public Library go into executive session for fifteen minutes beginning at 5:00 p.m. Motion passed. P. 641. 6- 22-00. 00-30 On motion made by Jack Howard and seconded by Nancy Chandler it was RESOL VED THAT: The Board of Trustees of the Salina Public Library adjourn from executive session at 5:13 p.m. Motion passed. P. 641. 6-22-00. 00-31 On motion made by Betsy Scholten and seconded by Jack Howard ¡it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves a salary increase to $64,000.00 for the Library Director, Joe McKenzie to be,come effective on January 1,2001. Motion carried. P. 641.6-22-00. 00-32 On motion made by Jack Howard and seconded by Alan E. Jilka it was RESOLVED THAT: Since the Board of Trustees of the Salina Public Library has no further business it adjourn. Motion carried. P. 641. 6-22-00. ~~ P (~Þ- Ja e Ostrom, Board Secretary Daw~ / 9/ .;¡ () 0 ()