03-23-2000 Minutes
-630-
The Salina Public Library Board of Trustees held their monthly meeting
Thursday March 23, 2000, at 4:00 p.m. in the Prescott Room.
The following Board members were present: Jack Howard, Joe Lock, Janice
Ostrom, Lynne Ryan, Betsy Scholten, and Tom Arpke. Others present were Joe
McKenzie and Cynthia Smull.
Betsy Scholten, Board Vice-President called the meeting to order. She asked
for any changes to the February 24, 2000 Board minutes.
00-08 On a motion made by Jack Howard and seconded by Tom Arpke it was
RESOLVED THAT: The Board approves the February 24, 2000 minutes as written.
Motion passed. 3-23-00. P 630.
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT: The Friends met Tuesday. The art print
sale will be on April 29, from 9:00a.m. - 3:00 p.m. They worked on their by-laws
and updates. The Friends also approved funding for the Teen Volunteer T-shirts
again this year.
DISCUSSION ITEMS: Roofing Progress Report: Joe McKenzie talked with the
roofer and the architect. The flat portion of the roof is finished. They still have
some work to finish, which includes flashing and the corners.
Logo: The sun logo received the most votes among the staff. The Board discussed
the logo. Jack Howard would like to see the logo in color. The Board preferred the
lettering to be blacker and bolder. Joe Lock suggested increasing the width with
bold lettering.
00-09 On motion made by Jack Howard and Lynne Ryan it was RESOLVED
THAT: The Board table action on the logo until next month when revisions can be
looked at. Motion Passed. P. 630. 3/23/00.
ACTION ITEM: The Board discussed the automation contract after various aspects
of the contract were presented by Joe McKenzie.
The total for the Unicorn software is $163,381.00. Professional Services total
$36,750. Making a grand total of $200,131.00. No hardware comes with the
package. Weare buying our own hardware. Weare getting our server made
locally.
The payment schedule for SIRSI is 45% at contract, 50% after training and
5% 30 days after system is up and running. Extraction of information by Galaxy
for SIRSI will be ready by the end of May. Initial training will take place the week
of August 6. The Board discussed changing the payment schedule to 45%, 45%,
and 10%.
-631-
00-10 On motion made by Tom Arpke and seconded by Betsy Scholten it was
RESOLVED THAT: The Board approves the contract as amended for the
automation system. Motion Passes. P. 631. 3-23-00.
ACTION: Parking Lot at 302 Elm: Joe reported on the progress of the purchase of
the house and land for the parking lot. The Board looked at the contract on the sale
of the property. The owner of the house, who is an attorney, drew up the ¡contract.
The price is $40,000.00. The seller accepted this offer.
Joe talked to Bob Smith Salvage about removing the house.
00-11 On motion made by Janice Ostrom and seconded by Tom Arpke it was
RESOLVED THAT: The Board approves the contract for the purchase of 302 West
Elm, Salina, Kansas. Motion passed. P 631. 3/23/00.
ACTION ITEM: Nominating Committee: The Nominating Committee pr(:sented
the slate of officers for the year 2000-2001. New officers would be, Tom Arpke,
President; Betsy Scholten, Vice-president; Treasurer, Jack Howard; and Secretary,
Janice Ostrom.
There were no further nominations from the floor.
00-12 On motion made by Lynne Ryan and seconded by Joe Lock it was
RESOLVED THAT: The Board accepts the slate of officers presented by the
nominating committee for the year beginning May 1,2000 and ending April 30,
2001. Motion Passed. P 631.3/23/00.
ACTION ITEM: 2nd Reading on two policy proposals: The Board discussed the
Credit Card and Library Staff evaluation forms.
00-13 On motion made by Jack Howard and seconded by Janice Ostrom it was
RESOLVED THAT: The Board accepts the Credit Card Policy and the new
evaluation of library staff policy on second reading. Motion passed. P. 631. 3/23/00.
ACTION ITEM: 1st Reading on Videotape Circulation policy, Video limits policy,
and Fines policy.
1.
P. 27 Video Circulation Policies
Delete: An adult library card is required to borrow videocassettes.
Add: Videocassettes in the Children's Library can be borrowed with an adult or
children's library card. An adult library card is required to borrow videos from the
adult library.
-632-
2.
Page 26 Limits
Delete: Videos- Fiction: 3
Add: Children's and adult entertainment videos: 3
Children's and adult non-fiction videos: no limit
3.
Page 27 Limits
Delete: There is a LIMIT of three fiction videos per family.
Add: The limit on fiction videos is 3 per library card.
No change: The Loan period of 3 days for entertainment/fiction videos is still
recommended.
4.
Page 27 Fines
Delete: Replacement costs will be charged for damaged or lost tapes. There
is a $.50 (fifty cents) per day fine (maximum $5.00) for each fiction 'Video
returned late.
Add: Replacement costs will be charged for damaged or lost videos.
Add: Fines for all overdue videos are 10 cents per day per item. The
maximum fines are $5.00 per item for adults and $2.00 per item for children,
which is the same as books.
The Board discussed the changes in the proposal and the age range of
children's videos we have.
00-14 On motion made by Jack Howard and seconded by Tom Arpke it was
RESOLVED THAT: The Board approves on first reading the video, limits: and fine
changes to the policy. Motion passed. P 632. 3/23/00.
FINANCIAL/STATISTICAL REPORT: Joe reported that financial expenditures
were up in March. The stats look good. The library has been busy.
LIBRARIAN'S REPORT: Joe McKenzie reported that the library has received six
applications for the new Tech position. We will take applications until the end of
next week.
Reminder that the "Expresso Yourself' program is on March 30. 'N e are
also involved in the Born to Read Program. It is a program that tries to nach
people with small children. We are working on the hospital project. It wi]II be eight
to twelve months before it will be implemented. Items will be circulated through
our library. There will be a planning meeting for the Teen Advisory Board next
week. Joe will be attending a CKLS meeting tomorrow. The Library was notified
that the digitization grant we applied for did not get funded.
-633-
BOARD COMMENTS: Janice Ostrom asked where are we on the donation of art?
00-15 On a motion made by Tom Arpke and seconded by Lynne Ryan it was
RESOLVED THAT: The Board adjourns into executive session to discuss the
Library Director's annual evaluation for thirty minutes. Motion passed. P 633.
3/23/00.
00-16 On a motion made by Jack Howard and seconded by Tom Arpke it was
RESOLVED THAT: The Board adjourns the executive session after seven minutes.
Motion passed. P 633.3/23/00.
00-17 On a motion made by Jack Howard and seconded by Tom Arpke it was
RESOLVED THAT: The Board adjourns since there is no further business.
Motion passed. P 633.3/23/00.
~~~~
Ja ce Ostrom, Secretary
9"-/7-00
Date