01-27-2000 Minutes
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The Salina Public Library Board of Trustees held their monthly meeting
Thursday, January 27, 2000 at 4:00 p.m. in the Prescott Room.
The following Board members were present: Joe Lock, Nancy Chandler,
Janice Ostrom, Lynne Ryan, and Betsy Scholten. Others present were Jeff Gillam,
Abner Perney, Joe McKenzie and Cynthia Smull.
Janice Ostrom opened the meeting. Janice asked for corrections or changes
to the December 1999 Board Minutes. Since there were none they were ac(:epted as
written.
PUBLIC COMMENTS: Joe McKenzie introduced Abner Perney who is attending
the meeting to observe for the League of Women's Voters.
FRIENDS OF THE LIBRARY REPORT: The Friends are working on "Fl'iends
Favorites" newsletter at present. They are considering doing an art print :sale in
the future. The Friends are sponsoring a "Talk Program" this fall.
DISCUSSION: Preview 2000 Activities: We are finishing installation of the new
furniture on the main floor of the library.
We will be developing a new young adult advisory board with teens between
the age of 11-18. On May 6th is the Ethnic Festival. We want to do something for
this program.
Automation will take up a lot of the time later this year. We are developing
Spanish language materials. Audio materials have been increased this year.
Janice Ostrom asked how the Spanish Language materials have been
advertised to the general public. Amber is working with several departments to
time information releases. She has put it in the Library Newsletter; we will monitor
the use.
Digitization Grant Proposal: On February 23, 2000, at 11 :00 a.m. we will
have an evaluation on why we need the grant. We will give a summary and have an
open questions session. There is $30,000 available and we don't know how much of
this money we would get. Judy Lilly is trying to come up with a scope on the
project. This project would not be merely scanning our photographs. This will
integrate with our new automated system and be accessible from the Internet. Prior
to the meeting we will be sending more information on the project. Digitizing is not
limited to historical material.
ACTION ITEMS: Roofing Project: Jeff Gillam presented the Bids on the new roof
to the Board. After passing around samples of roofing materials and discussing the
roof project the Board asked Mr. Gillam which roof he recommended. Jeff
recommended the low bid of $76,150.00, with S & S Contracting, 921 Bishop, Salina,
KS 67401. He recommended a change order to change the roofing material from a
40 ml to a 60ml material for an additional $4,000.00. The roof has a 15-ye:u
warranty.
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00-01 On motion made by Betsy Scholten and seconded by Nancy Chandler it was
RESOLVED THAT: The Board of the Salina Public Library award the bid on the
roof to S & S Contracting in the amount of $76,150.00. That a change order be
approved increasing the roofing material thickness from 40 ml to 60 ml for an
additional amount of $4,000.00. Motion passed. 1/27/00. P. 625.
Automation System: Joe McKenzie talked about the summary and
recommendations for the Salina Public Library automation system. Innovative
Interfaces is 30 to 40 thousand dollars more than SIRSI. The SIRSI System was a
more public attractive OPAC screen, a better Children's catalog and good digital
archive software. The Automation Committee recommends SIRS!.
Joe McKenzie was directed by the Board to negotiate a contract with SIRSI.
Presentation of the contract will be at the February Board Meeting.
Policy Proposals: 2nd Reading: The Board discussed the nine changes that were
passed on first reading in December of 1999.
00-02 On motion made by Nancy Chandler and seconded by Lynne Ryan it was
RESOLVED THAT: The Board accepts all nine changes on second reading. Motion
passed. 1/27/00. P.625.
FINANCIAL/STATISTICAL REPORT: The Board discussed the end of the year
financial report. We spent 99.6% of the budget in 1999.
Library circulation is declining. This seems to be a nationwide trend.
LIBRARIAN'S REPORT: On March 19 Ridley Pearson will give a program and do
a workshop at the Salina Public Library. Response has been good. The staff
working on this program wanted to have a wine and cheese reception for Mr.
Pearson in the Prescott Room. They wanted to distinguish this as an adult program.
They asked the Friends to sponsor this event. The Friends are opposed to alcohol at
the reception. Details for the reception have not been finalized at this time.
The house at 302 West Elm is for Sale by the owner. This would be a
potential site for a library staff parking lot. It would probably hold 16/18 parking
spaces total. The asking price is $48,000. The lot is 50 x 100 feet in size. It would
cost $3750.00 for Bob Smith Salvage to knock down the house that now stands on
the property. Spaces in the lot would be slanted and the lot would have to be a one-
way drive with entrance on Elm Street and exit on the alley drive. The cost of
paving of the lot would be approximately $30,000. The Board discussed the
possibility of this project. The total project could cost in the low $90,000's.
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00-03 On motion made by Janice Ostrom and seconded by Nancy Chandler it was
RESOLVED THAT: The Board directs Joe McKenzie, Library Director to
investigate with the city the possibility of being able to put a parking lot at 302 West
Elm. To discuss whether we can use the alley access for a one-way parking lot along
with all other rules and regulations that need to be met to install the parking lot.
We authorize up to a maximum of $50,000.00 to be used to purchase the land
depending on the findings from the city as to revaluation of the property.
Motion passed. P. 326. 1/27/00.
Joe and Dianna Waite interviewed the 2nd candidate for the Children's
Librarian position, from Garland, Texas. The Board discussed the Children's
Librarian position and candidates.
Joe spoke to Steve Kmetz at the Salina Rescue Mission about the library's
concern with the high number of mission residents who sit in the library each day.
Weare presently researching adding a part-time security guard to the staff.
We are discussing what days and hours the individual would work.
BOARD COMMENTS: Joe Lock is advocating patience in the hiring of a
Children's Librarian. Since Tom Arpke has not been here for the last five meetings
we need to look at the process for replacing him on the Board. Tom's present job
requires him to be away at the same time that we hold our Board meetings.
ADJOURNMENT: There being no further business to come before the Board, the
meeting was adjourned by Janice Ostrom.
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Ja~ice Ostrom, Secretary
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