12-16-1999 Minutes
-620-
The Salina Public Library Board of Trustees held their monthly meeting
Thursday, December 16,1999, at 4:00 p.m. in the Prescott Room.
The following Board members were present: Jack Howard, Joe Lock, Nancy
Chandler, Janice Ostrom, Lynne Ryan and Betsy Scholten. Others present were
Joe McKenzie and Cynthia Smull.
Joe Lock called the meeting to order. Joe asked for any corrections to the
November 18, 1999 Board minutes.
99-36 On a motion made by Nancy Chandler and seconded by Jack Howard it was
RESOLVED THAT: The minutes of the November meeting stand approved as
written. Motion passed P. 620. 12/16/99.
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT: None
DISCUSSION: Automation System Search: The Board received handouts about
the Innovative software before their discussion about the automation search started.
Joe McKenzie presented information on the second Innovative presentation. The
State Library has this system. All the options were discussed. The option of
waiting is still open.
FLOOD INSURANCE: The Board discussed the information Insurors and
Investors provided about flood insurance. Since flood insurance covers very little
and would be expensive, the Board does not want to pursue this issue any longer.
ST AFF EV ALUA TION FORMS: The Board looked at the new evaluation forms
and discussed the changes. These forms up-grade the present system of evaluating
employees.
ACTION ITEMS: The Board discussed each of the nine changes to policy.
After consideration and minor changes in wording a vote was taken.
99-37 On a motion made by Nancy Chandler and seconded by Janice Ostrom it
was RESOLVED THAT: The Board approves on first reading each of the nine
changes listed below. Motion passed. P 620, 12/16/99.
POLICY PROPOSALS
1. Dress Code: p. 11
ADD the statement to 2nd paragraph: Attractive shirts or blouses with
tasteful graphic designs or words that do not advertise or promote are acceptable.
-621-
2. SUMMARY OF SERVICES, p. 6
DELETE. This is an outdated list of services that is difficult to keep up to date and
is not necessarily policy.
3. VIDEO SELECTION POLICY, p. 10
Current Policy
General Selection Policy: The Library's video selector has the responsibility
for coordinating the selection, acquisition and weeding of the video collection. The
selector seriously considers suggestions from the public for specific videocassettes.
Unfortunately, due to budgetary constraints, the Library can only acquir~~ a limited
number of new videos each month.
Recommended Change: Responsibility for coordinating the development of the
video collection is delegated by the Director to the Children's Librarian for
Children's videos and to one of the MLS Librarian's for adult videos. The selectors
seriously consider suggestions from the public for specific videos.
4. SICK LEAVE POLICY p. 24
Current policy allows for 8 hours per month sick leave for full-time staff.
Unused sick leave may accrue up to a maximum of 120 days. Once that maximum is
reached, all unused sick leave is lost. We have one employee that has reached that
limit and another who is close to the limit.
ADD: Once employees have accrued the maximum of 120 days, they willlbe eligible
to be paid for half (1/2) of unused time that has accrued in excess of the 120 day
maximum each year. Payment will be made on an annual basis in the month
following the employee's anniversary date. For example, an employee with 120 days
accrued, may complete the next 12 months of work using only 4 days of sic~k leave.
That leaves 64 hours or 8 days. He will be compensated for Y2 of the 64 hours, which
is 32 hours at the rate of pay that was in effect when the time accrued.
5. Prescott Room Policy, p. 45-46
Delete the Procedure instructions and the form.
6. Collection Agency Policy
No substantive change here. Just a rearrangement of some of the footnotes in
the Policy Manual.
7. Superseded Policy
NEW: Policy statements that are superseded by new policy statement are
obsolete and can be removed from the manual and replaced with the new policy.
The Board will be informed when this happens.
Examples include: prices, loan limits or a change like #3 above
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8.
Loan Limits, p 26
Add CD Music: 28/14 days renewal
Add Children's Books on CD: 28 days/14 day renewal
Add Children's Magazines: 28 days/14 day renewal
Add Adult Books on CD: 28 days/14 days renewal
9.
Fines, p.25
Add: Children's fines: ten cents per day per item up to $2.00 maximum.
ACTION ITEM: HEALTH/DENTAL INSURANCE: The Board discussed
absorbing the 6.5% increase in health insurance for the year 2000 budget.
99-38 On a motion made by Jack Howard and seconded by Lynne Ryan it was
RESOLVED THAT: The Board approves that the amount the employee has to pay
remains at the 1999 level. Employee pays $19.00 for single and 161.70 for family
health and dental insurance. Motion passed. P. 622, 12/16/99.
FINANCIAL/STATISTICAL REPORT: We will transfer the full amount we are
allowed by law out of the General Fund and move it to the Capital Improvement
Fund. We will be moving at least $50,000 to the Building Fund. The Fine~s & Misc.
account is growing.
Stats continue to be lower. Perhaps this reflects the trend toward other types
of entertainment such as video games. Young adults will not be served by books
only.
LIBRARIAN'S REPORT: The Library will be closed on January 17,2000, for
Martin Luther King Jr. day. We have received three resumes for the Head of the
Children's Department position.
Dianna Waite and Amber Dennett are working on developing programs to
attract people to the Ethnic Festival, which is held the first weekend in May in
Salina each year. Amber Dennett is publicizing new Spanish language materials in
our newsletter 'Cover to Cover,' which is due out early next year.
The Library has increased its leased book program to shorten a patron's
wait for popular reading material.
Banners go up in January. They will replace the decoration above the grand
stairwell. There will be additional shelving for recorded books. Jones-Gillam
Architects are working on finalizing the specifications for the roof replacement
project.
Janice Ostrom asked whether the Grant proposal Judy Lilly was working on
was approved. Joe said that it would be evaluated at the Arts Center in F(~bruary.
The focus for the grant has been narrowed to developing a digital archive.
-623-
Joe handed out flyers about National Public Library Association meeting to
be held on March 28 to April 1, 2000, in Charlotte, North Carolina. Nancy Reese,
Kristi Hansen and Art Pitcock will be going to this conference.
I will mail the 'Fresh Eyes Survey to you later.
99-39 On a motion made by Jack Howard and seconded by Nancy Chandler it was
RESOLVED THAT: The Board adjourns the December 16,1999 meeting. Motion
Passed. 12/16/99. P. 623.
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J ce Ostrom, Secretary
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