11-18-1999 Minutes
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The Salina Public Library Board of Trustees held their monthly meding
Thursday, November 18, 1999, at 4:00 p.m. in the Prescott Room.
The following Board members were present: Jack Howard, Joe Lock, Nancy
Chandler, Janice Ostrom, Lynne Ryan, and Betsy Scholten. Others present were
Nicholas Berezovsky, Dianna Waite, Joe McKenzie and Cynthia Smull.
Joe Lock called the meeting to order. Joe asked for any corrections to the
October 1999 Board minutes.
99-31 On a motion made by Nancy Chandler and seconded by Lynne Ryan it was
RESOLVED THAT: The minutes of the October meeting stand approved :as
written. Motion passed. P. 617. 11/18/99.
PUBLIC COMMENTS: None
ST AFF INTRODUCTIONS: Joe McKenzie introduced Nicholas Berezovsky the
Library's Cataloger and Computer Systems Specialist.
FRIENDS OF THE LIBRARY REPORT: The Friends met last week. Lou Ann
Bergen is filling an unexpired term. The Friends will not meet in December. The
Friends Board approved Christmas Gift Certificates for the Salina Public Library
staff. The book sale netted a little over $600.00.
DISCUSSION ITEM: Circulation Department Update: Dianna Waite, Head of
Circulation gave the up-date on this department. Dianna attended a Circulation
Conference in Madison, Wisconsin recently. Dianna stated that the Circ. Dept. has a
great staff and makes her job look easy. Their number one priority is excdlent
customer service. Dianna reported on the responsibilities allocated to her
department. There are continuing concerns for security, confidentiality oj[ library
records and looking for ways to improve service.
Members of the Board asked Dianna questions about procedures. Dianna
takes a professional cutting edge approach to running the Circ. Department. Other
projects she is working on is setting up a program through a grant for Ridley
Pearson to be here on March 19,2000. She is also head of a committee working on
new evaluation forms for the staff.
Update on Automation Search: Joe introduced Nicholas Berezovsky to tht~ Board.
Nick gave a chronological report on how the search was progressing. SIRSI and
Innovative Interfaces has been invited back the first part of December to see their
products again. They are the two finalists.
Options at present are 1. Do nothing. Wait until programs presented are
more fully developed. 2. Stay with current provider and make it accessibl.~ through
the Internet. 3 Buy a new system. (The new system would have a web bast~d catalog.)
-618-
Nick Berezovsky's personal opinion is to wait and make the current program
accessible to the Internet then look at options in two years. Nick stated that his
opinion was in the minority. Internet access on the current system would cost
between $20,000 and 30,000.
The Board asked questions about the different systems. A group traveled to
Emporia yesterday to view their new "Innovative" system.
Policy Review Changes: Joe McKenzie gave the Board a list of policy issues to be
discussed. The Board looked at the list. It will be discussed more at future
meetings.
Joe announced that Lisa Bowman; Head of Children's will be leaving the
library. A search for a new Head of Children's has already been started. Lisa's
last day will be on January 15, 1999.
The Board discussed the second reading of the Library's new mission
statement.
99-32 On motion made by Nancy Chandler and seconded by Jack Howard it was
RESOLVED THAT: The Board accepts on second reading the new mission
statement. Motion passed. P. 618, 11-18-99. (Mission statement is on page 616 of
Board minutes. Motion 99-29.)
The Board discussed moving funds from the General Fund to the Capital
Improvement and Building Fund before December 31st.
99-33 On motion made by Jack Howard and seconded by Nancy Chandler it was
RESOLVED THAT: The Board moves the maximum amount of money allowable
and available after regular expenses are paid, from the General Fund to the Capital
Improvement Fund and the Building Fund before December 31, 1999. Motion
passed. P. 618., 11-18-99.
The Board discussed the annual GAAP Waiver.
99-34 On motion made by Betsy Scholten and seconded by Jack Howard it was
RESOLVED THAT: The governing body of the Salina Public Library, hereby
request a waiver from the following components of generally accepted accounting
principles for the fiscal year ending December 31, 1999, in accordance with the
provisions of Senate Bill 531 ofthe 1982 Legislature (K.S.A. 75-1120a). These are
GAAP-prescribed financial statements. Motion passed. P. 618. 11-18-99.
-619-
FINANCIAL/STATISTICAL REPORT: Joe McKenzie reported on exp4~nditures as
the year winds down. Children's will be purchasing more Spanish materials in the
coming year.
Over all stats are down. Internet use in Children's has increased
significantly. Game computers get a lot of use and Dial-a-Story use is up.
LIBRARIAN'S REPORT: We don't have a quote on the flood insurance yet but
Insurors and Investors is working on it. The Head of Children's opening: is listed in
the Hot Line and American Libraries magazine. The renovations of the Jrestrooms
on the west hallway are about half-complete. Doors will be installed in lieu of the
curtains previously used. New staff evaluation forms are still in the devellopmental
stage. The Roof Project has been assigned to an architect at Jones-Gillam. Security
cases will be put on CD's. Volunteer might be used to help with this project.
Joe Lock set the Board meeting for December for 16th at 4:00 p.m. in the
Prescott Room.
99-35 On motion made by Jack Howard and seconded by Janice Ostrom it was
RESOLVED THAT: The Board adjourns its November meeting. Motion passed.
P. 619, 11-18-99.
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JaJJlce Ostrom, Secretary
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Date