10-28-1999 Minutes
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The Salina Public Library Board of Trustees held their monthly meeting Thursday
October 28,1999, at 4:00 p.m. in the Prescott Room.
The following Board members were present: Monte Shadwick, Jack Howard, Joe
Lock, Nancy Chandler, Janice Ostrom, Lynne Ryan, and Betsy Scholten. Others present
were Shelly Flores, John Lohmeyer, Joe McKenzie and Cynthia Smull.
Joe Lock called the meeting to order. Joe asked for any corrections to the September
1999 Board minutes.
99-28 On a motion made by Nancy Chandler and seconded by Jack Howard it was
RESOLVED THAT: The minutes for the September meeting stand approved as written.
Motion passed. P. 615, 10-28-99.
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: None
FRIENDS OF THE LIBRARY: None
Jack Howard asked how their membership drive was coming. Joe McKenzie noted
that they had set up tables at the Dillons Stores on Saturday. The current chairman for the
Friends has moved. James Talley is filling this term as President. They had worked on their
by-laws and are getting ready for the booksale on November 13-14 in the Prescott Room.
Expresso Yourself had over 100 teens in attendance. It was a great success.
DISCUSSION ITEM: Insurance: Joe McKenzie introduced John Lohmeyer and Shelly Flores
to the Board. John gave an executive summary of the Library's insurance coverage going
over the handouts the Board had received. John asked for questions. There was a question
raised about the need for flood insurance.
AUTOMATION SYSTEM SEARCH: Joe gave everyone a handout on the "SIRSI"
Circulation System, which is under consideration. We went to Dodge City to see their
"SIRSI" system. They were not using the system to its full potential.
We have the option of waiting for other developing systems. The cost of putting our
current system on the web would be $20,000. The Board discussed the pros and cons of
various vendors under consideration. If you want to view and access the "SIRSI" system on
the Internet it is located at the Huntsville Public Library in Huntsville, Alabama.
ARCHITECT CONTRACT FOR ROOF PROJECT: Joe relayed the information that Dean
Owens our attorney as looked at the contract and made several suggestions for changing the
contract. We are working on that at present.
Jack Howard asked if the 10% Architect fee was standard.
LIBRARY CREDIT CARD: Joe gave the Board general information on the uses of a credit
card for the Library which included staff travel, purchase of materials on the internet,
purchase of materials and supplies which requires a credit card. The general consensus was
to go ahead and apply for one.
-616-
ACTION ITEM: First Reading of the Mission Statement. The Board read the new Mission
Statement.
99-29 On a motion made by Monte Shadwick and seconded by Janice Ostrom it was
RESOL VED THAT: The Board approves on 1 st reading the Library's new mission statement
put together by the Planning Committee, which is:
Mission Statement for the Salina Public Library
The Salina Public Library provides for the diverse needs of the community with staff,
resources, and services for lifelong learning, information and technological ¡literacy,
entertainment and cultural awareness.
Motion passed. P 616, 10-28-99
FINANCIAL/STATISTICAL REPORT: It was noted that Children's has only spent 24% of
their annual budget this year. Lisa is busy ordering materials at this time oíyear.
We are looking at ways to reach young adults other than circulation. Children's
circulation is strong. The Prescott Room stays busy and the small conferem:e room is used
almost every day.
LIBRARIAN'S REPORT: Judy Lilly is working on a grant proposal -"Organizational
Advancement and Change. December 1, 1999 is the deadline to file. The grant would help
provide electronic resources, digital archiving and a new web page. The goal is to better serve
people through electronic resources.
Furniture is still four to five weeks away from delivery. The tables will be similar to
those in the Children's Department. We are looking at getting display end panels with the
memorial money for Mary Anne Schwartz.
BOARD COMMENTS: Betsy Scholten asked if the Library worked in conjunction with
Rolling Hills Refuge. Joe has been in contact with Rolling Hills Refuge. Joe stated that the
library was looking at how we could work together.
Jack Howard requested that we get a quote on Flood Insurance and what it covers.
99-30 On a motion made by Jack Howard and seconded by Betsy Scholten ¡it was
RESOL VED THAT: The Board adjourns the October 28, 1999 meeting. Motion passed.
P 616, 10-28-99.
Janice Ostrom, Secretary
Date