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09-23-1999 Minutes -613- The Salina Public Library Board of Trustees held their monthly meeting Thursday, September 23, 1999, at 4:00 p.m. in the Prescott Room. The following Board members were present: Jack Howard, Joe Lock, Nancy Chandler, Janice Ostrom, Lynne Ryan, and Betsy Scholten. Others present were Sydney Soderberg, Nancy Reese, Lisa Bowman, Billie Winkler, Dianna Waite, Linda, Grieve, Cynthia Smull, and Joe McKenzie. Joe Lock called the meeting to order. Joe asked for any corrections to the August Board Minutes. 99-26 On motion made by Jack Howard and seconded by Betsy Scholten it was RESOLVED THAT: The Board approves the minutes of the August meeting. Motion passed. P. 613, 9-23-99. PUBLIC COMMENTS: None STAFF INTRODUCTION: Joe McKenzie introduced Linda Grieve who will make an inter- library loan report later. He introduced members of the Library Planning Committee. FRIENDS OF THE LIBRARY REPORT: The Friends Board met this week. Linda Grieve is the liaison to the Friends Board for the Library. They discussed the Fall Adult Reading Program and Lisa's Voices of the Millennium Publication. Friends are sponsoring the Children's BookMark Contest again this year. There will be another book sale in the Prescott Room on November 13 & 14. The Friends are having a membership drive in October. On October 23 they will set up a table at Dillons and Wal-Mart for an outreach into the community making them aware of the Friends Organization. They are holding their annual meeting in October as well. The Friends are also planning an Art and Print Sale in the spring. REPORTS: Interlibrary Loan Report: Linda Grieve gave a report on the new interlibrary loan network. She has already seen a faster turn around on getting the books in for patrons. In addition to setting up this new system, Linda has been filling in for an ill staff member. Automation Search: Joe McKenzie reported on the process of setting up automation demonstrations. The Board members have received a copy of the schedule. Nick Berezovsky reports that the approximate cost of a new system will be $180,000 - 200,000. Strategic Plan: The Board has received the final draft of the plan. The plan contains recommendations for the Salina Public Library service for the next five years. Some of the Committee present is Dianna Waite, Lisa Bowman, Billie Winkler, Nancy Reese, and Sydney Soderberg. Board members Nancy Chandler and Joe Lock served on the committee as well. The process used was the Planning for Results guidelines from the ALA. Implementing the plan will impact all of the library departments and budgc~ts. We have already approved the 2000 budget with an increase for audiovisual materials and an additional technical person. -614- Hard copies will be available after the plan is approved. It will be reviewed annually. Strategic Planning Committee Comments: Billie Winkler gives her thanks to the staff. She commented that the outreach and young adults are important parts of the plan. Sydney Soderberg commented this five year plan is directed to outreach instead of developing internal service like the last plan. Betsy Scholten asked if the public would be aware of this document. FINANCIAL/STATISTICAL REPORT: Expenses are about $20,000.00 more this year than the same time last year. Everything is going well. Stats: Went up a little in August- Children's was up in July, Aug over 1998. Storyline has increased by 500 calls this month. LIBRARIAN'S REPORT: Joe listed things of interest around the library. The Children's Department has some interesting programs coming up. Dianna Waite is working to bring in an author. We will try to do this on an annual basis. Children's author, June Rae Wood has a program coming up. (A new TALK program is starting as well.) The staff is working on dress code policy updates. This is a sensitive issue. The staff inservice will be held on November 11, 1999. I have talked to the architects about drawing up specs for a new roof with a 20-30 year warranty. The insurance people are on the schedule to come in and evaluate our coverage. A group of Russians visiting Salina toured the library with Nicholas Berezovsky, our Tech Services/Computer Systems employee acting as interpreter. We are having new banners made for our stairwell. We are purchasing close to 30 new tables and 72 new chairs for the upstairs library. Also included will be 4 rocking chairs. Nicholas Berezovsky is working on the redesign of the Library's web page. A new logo design has not yet been decided. We are developing a job description for the new Tech job. BOARD COMMENTS: Janice Ostrom asked that an official thank you for the Strategic Planning Committee 2000-2004 be made. Joe Lock will sign the letters. 99-27 On motion made by Jack Howard and seconded by Janice Ostrom it was RESOLVED THAT: The Board adjourns the September 23,1999 meeting. Motion passed. P. 614,9-23- 99. J~ ()~~ /0-- /7- 9'7 Date