07-22-1999 Minutes
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The Salina Public Library Board of Trustees held their monthly meeting
Thursday July 22, 1999, at 4:00 p.m. in the Prescott Room.
The following Board members were present: Jack Howard, Joe Lock, Janice
Ostrom, Lynne Ryan, Betsy Scholten, and Nancy Chandler. Others present were
Joe McKenzie and Cynthia Smull.
President, Joe Lock asked for any changes in the June 1999 minutes.
99-15 On motion made by Jack Howard and seconded by Betsy Scholten it was
RESOLVED THAT: The Board approves the minutes as written. Motion passed. P.
607, 7-22-99.
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: None
FRIENDS OF THE PUBLIC LmRARY REPORT: None
The Board expresses the thanks of the Library to the Friends for the
purchase of the new Dial-A-Story Equipment and tapes in tbe amount of $3,000.
DISCUSSION ITEMS: 1998 Financial Audit - Joe McKenzie presented information
about Agler & Gaeddert CPA's audit oflibrary records. The Board discussed the
audit. The audit showed the records were in good order and no problems were
found.
2000 Budget - The Board received handouts on the budget. Joe McKenzie
presented information on expenditures for 2000. There is a slight decrease in the
mill levy for the 2000 budget.
Jack Howard requested a review of the insurance the Library carries.
The Board discussed replacing tbe roof. Joe Lock inquired about the price
for this project. Present estimates indicate the price will be over $200,000. For a
15-20 year manufacturers warranty you get a better roof.
The committee looking at new circulating systems will meet next month.
99-16 On motion made by Nancy Chandler and seconded by Jack Howard it was
RESOLVED THAT: The Board approves the year 2000 budget for publication.
Motion passed. P 607. 7-22-99
The date of the public hearing was set for Wednesday, August 4, 1999 at 4:00
p.m. in the Prescott Room.
The Board discussed removing the Library Director from the Salary
Classification Pay Range. This would be a change in policy and requires a 1st and
2nd reading.
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99-17 On motion made by Nancy Chandler and seconded by Betsy Scholten it was
RESOLVED THAT: The Board approves on first reading that the salary of the
Library Director will be set annually by the Library Board at the time that other
staff salary changes are approved and will be effective January 1, of the following
budget year. Motion passed. P. 608. 7-22-99
FINANCIAL REPORT: Joe McKenzie reported that spending was slightly less than
this time last year. We received tax appropriations from the County Treasurer
yesterday. The library has now received over 90% of its 1999 budget.
STATISTICAL REPORT: Joe went over current library statistics with the Board.
LmRARIAN'S REPORT: Joe reported that the Library would be closed on
Sunday, August 1, 1999, so KPL may work on the underground power lines.
Two security officers have been hired to work during the Children's Summer
Reading Program Party on Friday, July 30,1999.
Discussion on the search for a new system will begin in August. The
committee will keep the Board informed on its progress.
Department Heads are working on the revision of the staff evaluation forms.
The Library has received one more phone call about Internet access for
minors. The call was from a concerned person who had called before about this
issue.
The Library has several projects pending. 1. Air cooling unit for server
room. 2. New tile for main floor old restrooms. 3. Required boiler updates by the
State of Kansas Boiler inspector. 4. Jim Schroder is having some concrete work
done to repair parking areas in the complex and the library will need to pay their
share.
The stainless steel rail on the grand stairwell has been installed.
BOARD COMMENTS: Betsy Scholten appreciates and thanks the preparer of the
2000 Budget papers which clearly and easily explain the revenue and expenditures
for next years budget.
99-18 On motion made by Jack Howard and seconded by Janice Ostrom it was
RESOLVED THAT: The Board adopts the "Raise the Library Budget" resolution
printed below. Motion passed. P. 608. 7-22-99
Resolution to Raise the Library Budget
A Resolution expressing the property taxation policy of the Salina Public Library
Board of Trustees with respect to financing the 1000 annual budget of the Salina
Public Library, Saline County, Kansas.
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Whereas, budgeting, taxing and service level decisions are the responsibility of the
Salina Public Library Board: and
Whereas, the residents of Salina are to be aware that the Salina Public Library
budget for FY20000 may require property taxes to be levied in an amount greater
than the level levied for the FY1999 budget, due to an increase in expenditures and a
decrease in motor vehicle taxes;
Now, Therefore, be it resolved by the Salina Public Library Board of Trustees that
it is our desire to notify the public of the possibility of increased property taxes to
finance the 2000 Salina Public Library budget.
Adopted this 22nd day of July 1999 by the Salina Public Library Board of Trustees,
Saline County, Kansas.
99-19 On motion made by Jack Howard and seconded by Nancy Chandler it was
RESOLVED THAT: The Board adjourns into executive session for ten minutes.
The session to be ended at 5:22 p.m. Motion passed. P 609. 7-22-99.
At 5:23 p.m. the Board was back in regular session.
99-20 On motion made by Nancy Chandler and seconded by Jack Howard it was
RESOLVED THAT: The Board approves a salary increase for Joe McKenzie,
Library Director, to $61,500.00 to become effective January 1, 2000.
ADJOURNMENT: There being no further business to come before the Board, the
President of the Board adjourned the meeting at 5:28 p.m.
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