10-22-1998 Minutes
-578-
The Salina Public Library Board of Trustees held their
monthly meeting Thursday, October 22, 1998, at 4:00 p.m., in
the Prescott Room.
The following Board members were present: Peter
Brungardt, Jack Howard, Joe Lock, Nancy Chandler, Janice
Ostrom, Jim Sullivan, Betsy Scholten, and Tom Arpke. Others
present were Joe McKenzie, Kristi Hansen, Dianna Waite, and
Cynthia Smull.
98-30 On motion made by Jack Howard and seconded by Tom
Arpke it was RESOLVED THAT: The September 1998 minutes are
accepted as printed. Motion passed. P.578, 10-22-98
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: Joe McKenzie introduced Kristi Hansen who
is acting Head of Children's while Lisa Bowman, Head of
Children's Department is on vacation. Dianna Waite, Head of
Circulation was introduced as well.
FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported the
Friends met this last week. The Friends Board has reorganized
into seven committees. Each committee will handle an aspect
of the Friends organization. They are working on the "Friends
Favorites" newsletter for this year. If you have a book
review you would like to submit please give it to Linda
Grieve. The Friends are having a booksale in the Prescott
Room on October 31, 1998. The audio tour is now ready to be
used in the library. The Friends purchased hand held cassette
players for the project. The Friends are also sponsoring the
prizes for the Fall Reading Program.
ACTION ITEMS: The Library Card Policy for Children's was
discussed before the vote on second reading was taken.
A suggestion was made to alert the parents of 14 to 18
year old card holders by sending them a postcard letting them
know that their child has an adult library card and that they
are financially responsible for the materials the child checks
out.
98-31 On motion made by Joe Lock and seconded by Jim
Sullivan it was RESOLVED THAT: The Library Card Policy for
Children's is accepted with an additional amendment.
-579-
AMENDMENT:
Adult Department Library Cards for Juveniles between the ages
of 14 and 18.
Any juvenile between the ages of 14 and 18 may recelve a
library card from the adult department as long as that
juvenile:
1. Presents a photo I.D. and their current address and
2. provides the name of the parent, stepparent, legal
guardian, or foster parent who will be financially responsible
for the material checked out on the card.
Failure of the juvenile to inform the responsible adult of
the possession of the library card does not exempt that adult
for responsibility for the materials on the card.
Juveniles between the ages of 14 and 18 who name a foster
parent as the financially responsibility adult will be issued
library cards that expire 6 months from the day of issuance.
Statements 6 & 7 in the above section "Additionally: For
Library Cards ..." pertain to all library cards.
Motion:
Passed on second reading, P 579, 10-22-98
FIRST READING POLICY CHANGES:
The Board discussed changing the number 5 for a quorum
for meeting of the Library Board to the term "majority."
98-32 On motion made by Jack Howard and seconded by Jim
Sullivan it was RESOLVED THAT: The Board changes the wording
in Article VI. Section 5: to: The majority of the Board shall
constitute a quorum. Motion passed. P 579, 10-22-98.
-580-
The Board discussed deleting old Use of the Library by
Community Groups.
98-33 On motion made by Tom Arpke and seconded by Joe Lock it
was RESOLVED THAT: The Use of the Library by Community Groups
be deleted from the Library Policy. Motion passed. P 580, 10-
22-98.
The Board discussed changes to the Return of Library Materials
Policy.
98-34 On motion made by Joe Lock and seconded by Janice
Ostrom it was RESOLVED THAT: The policy be changed to read:
Materials may be returned at the library or through the remote
bookdrops located in the community. Art reproductions,
Circulating magazines and Archival materials, because of their
size or nature, should be returned to the Adult Circulation
desk and not through the remote bookdrops. Motion passed. P
580, 10-22-98.
The Board discussed the changes to update the Staff
Development Policy.
98-35 On motion made by Jim Sullivan and seconded by Joe
Lock it was RESOLVED THAT: The Board up date the Staff
Development Policy as follows.
STAFF DEVELOPMENT POLICY
The Library encourages an atmosphere of support of
employees' continuing education and development. Staff annual
work plans, in fact, require on-going continuing education in
order to satisfactorily complete an annual evaluation and
qualify for a salary step increase. Staff is encouraged to
attend professional association meetings, continuing education
seminars and workshops, technology training seminars, etc. A
notebook of up-coming workshops is on file in the business
office. Time with pay, including travel time, shall be
approved by the Department Heads, supervisors and/or the
-581-
Director. Forms to request attendance at conferences,
seminars, etc. are available in each department.
Guidelines for Attendance: One professional seminar or
workshop is required for all professionals, Department Heads
and supervisory staff each year. If nothing relevant seems to
be available, flexibility on the time frame for attendance can
be discussed in order to insure that staff find and attend
relevant training and education. Advance planning is
recommended. Library staff should file an application with
their supervisor. A record of attendance at meetings,
conferences and other C.E. seminars will be kept in t~e
business office. Staff should estimate expenses. The Library
will try to approve requests for conferences and workshops
within the following guidelines and subject to the library
staff development budget. These are not given as guarantees,
but rather as general guidelines:
1. Library Tech 2/support Staff: $200.00 and 2 days
2. Library Tech 3 and 4: $400.00 and 3 days
1. Library Tech 5/Tech 6
Librarian l/Administrative Asst. $600.00 and 5 days
4. Librarian 2: $800.00 and 7 days
5. Librarian 3: $1000.00 and 8 days
6. Librarian 5: $1200.00 and 10 days
Staff may also apply to attend C.E. opportunities at
their own expense, on shared expenses and on their time or a
combination of their time and library time.
Staff development funds for part-time and Library Tech 1
staff will be determined on an as needed basis by the Library
Director based on the relevance of the training for the
position, the needs of the library and available funding.
Motion passed. P. 581,
10-22-98.
-582-
"-
\
\
The Board discussed the policy of Children Left j~lone at
Closing Time.
98-36 On motion made by Tom Arpke and seconded by Jim
Sullivan it was RESOLVED THAT: The accept the revised policy
for Children Left Alone at Closing Time with the deletion of
#4. Motion passed. P. 581, 10-22-98.
New Policy:
1. Staff should try to be aware of children who are left
alone at closing time and use their best judgement in helping
children at all times. Weather, time of year, proximity to
other people and vulnerability of the child may all require
that staff stay and help the children locate a ride home.
Staff may offer children the option of waiting at the library
and calling for a ride or walking them to the fire station to
call and wait.
2
A minimum of 2 staff should wait with children.
3. Ask the child to
is to pick him/her up
Help the child make a
again soon. Reassure
provide information about when and who
from the library. Get a phone number.
call for a ride home. If no answer, try
the child that someone will be coming.
4. If you can reach no one on the phone and no one comes to
pick the child up after 20 minutes, you should call the Salina
Police Department at 825-0571 and explain the situation. An
option, depending on the situation; is to walk the child to
the fire station across the street to continue calling. You
do not need to stay with the child at the fire station.
5. Please call the Library Director at home and inform him
of the incident if you have to wait and make calls. The
following day write up notes on an incident form.
6.
Under no circumstances, should you drive the child home.
-583-
The annual GAAP Waiver was presented to the Board for
discussion.
98-37 On motion made by Jack Howard and seconded by Joe
Lock it was RESOLVED THAT: The governing body of the Salina
Public Library, hereby requests a waiver from the following
components of generally accepted accounting principles for the
fiscal year ending December 31, 1998, in accordance with the
provisions of Senate Bill 531 of the 1982 Legislature (K.S.A.
75-1120a). These are GAAP prescribed financial statements.
Motion Passed. P. 583, 10-22-98.
DISCUSSION ITEMS: Joe presented Statistical Data that compares
this library with others.
Joe presented information about the uses and costs of
installing a Public Address System in the Library. The cost
would be $4030.00 and MidWest Security would install the
system.
98-38 On motion made by Tom Arpke and seconded by Betsy
Scholten it was RESOLVED THAT: The Salina Public Library
installs a public address system. Motion passed. P.583, 10-
22-98.
The Board discussed upgrading the fire alarm system. Joe
presented the financial information about the project. The
cost will be approximately $27,000.00.
98-39 On motion made by Tom Arpke and seconded by Jim
Sullivan it was RESOLVED THAT: The Library upgrade the fire
alarm system to code working with Simplex and DRCL Electric.
Motion passed. P 583, 10-22-98.
FINANCIAL/SATISTICAL REPORTS: The Board looked over the
reports.
-584-
LIBRARIAN'S REPORT: The Sandzen painting is boxed and ready to
take to Denver. We are waiting for the insurance papers so it
can be insured while being transported. There is a League of
Women Voters meeting in the Prescott Room tonight. The
Friends Booksale will be on October 31, 1998. The staff in-
service day will be held on November 11, 1998, Veterans Day
when the Library is closed to the public.
BOARD COMMENTS: Joe Lock noted that Amber Dennett had moved
from a part-time employee to a regular part-time employee
working 30 hours a week. He also noted an increase in Library
media exposure. Joe McKenzie verified that Amber now worked
30 hours a week at the Library and that she no longer worked
at the YWCA.
ADJOURNMENT:
the Board,
There being no further business to come before
_.
98-40 On a motion made by Jack Howard and seconded by Tom
Arpke it was RESOLVED THAT: the meeting be adjourned. Motion
passed. P 584, 10-22-98.
!f7r2-<¡-iV
Date