03-27-1997 Minutes
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The regular monthly meeting of the Salina Public Library
Board was held at 4:00 p.m. Thursday, March 27, 1997, in the
Campbell Room.
The following Board members were present: Jack Howard, Roger
Struble, Jim Sullivan, Janet wilbur, and Billie Winkler" Others
present were: Joe McKenzie and Cynthia Smull.
97-04 On motion made by Jack Howard and seconded by Roger
Struble it was RESOLVED THAT: The Board accepts the minutes of
the February meeting as printed. Motion passed. 3-27-97, p.
526.
PUBLIC COMMENTS:
None
STAFF INTRODUCTIONS:
None
FRIENDS OF THE LIBRARY: Joe McKenzie reported that the Friends
are preparing thank you notes to the people who respondE~d to the
No Ball - Ball.
97-05 On motion made by Jack Howard and seconded by Billie
Winkler it was RESOLVED THAT: The Board of Trustees colmends the
Friends of the Library for their fund raising efforts for the
library. 3-27-97, p. 526. Motion passed.
CENTRAL KANSAS LIBRARY SYSTEMS REPORT:
None
DISCUSSION: Joe presented options for the new stack signs in the
Children's Department. The Board discussed the options.
97-06 On motion made by Billie Winkler and seconded by Janet
Wilbur it was RESOLVED THAT: The Board purchases the siçrns that
use computer generated words and numbers that slide into the
signs. Motion passed. 3-27-97, p. 526.
The Board discussed how to handle the Librarian's Evaluation
this year.
97-07 On motion made Jack Howard and seconded by Billie
Winkler it was RESOLVED THAT: The Director's evaluation
tabulations are done by the incoming Board President. Motion
passed 3-27-97, p. 526.
The new policy for the Prescott Room was discussed by the Board.
97-08 On motion made by Roger Struble and seconded by Jack
Howard it was RESOLVED THAT: with the stipulated change in the
new policy for the Prescott Room is to read (1st paragraph, 2nd
sentence) It is available only to Non-profit groups at no
charge. Motion passed. 3-27-97, p 526.
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PRESCOTT ROOM COMMUNITY ROOM POLICY
The Prescott Community Room is available only to non-profit
groups, at no charge, to serve the community's needs for education,
information and cultural enrichment. Meetings and programs must be
held during the normal operating hours of the library. These hours
are:
The
Prescott
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Monday - Thursday: 9 a.m. - 9 p.m.
Friday and Saturday: 9 a.m. - 6 p.m.
Sunday: 1 p.m. - 6 p.m.
following are policies and guidelines on the use of the
Room.
All use of the meeting room is subject to the
approval of the Library Director.
Library sponsored or co-sponsored programs take
precedence over other groups at all time.
Rooms are available on a first-come, first serve
basis. Groups are encouraged to reserve rooms in
advance. The room can be reserved up to two (2)
months in advance. Same day scheduling will be
done only at the discretion of the Library
Director.
Reservation Policy: Reserving the room can bE~
done by calling the Children's Library at 825-0505
and then coming in to fill out an application.
Applicants should read these policies and
guidelines. Staff will review the application for
approval or rejection and confirm availability.
Only two (2) meetings can be scheduled on a t~~o
(2) month calendar at anyone time for any
organization or group. Again, reservations are on
a first come-first serve basis, after use by the
library.
Each group using the Prescott Room must sign a
statement accepting responsibilities for damaqe or
loss to Library equipment and furnishings. The
person who signs the statement is responsible for
the conduct of the group. A group/organization
representative should sign in at the Children's
desk prior to the use of the room.
Groups using the Prescott Room must be a mininum
of eight (8) individuals. Smaller groups can
reserve a small quiet study room. The maximum
number allowed for community programs/meeting is
seventy-five (75).
Meetings and programs must not be of a nature that
would interfere with the normal business of the
Library. Music and noise must be kept at a
reasonable level.
NO smoking, alcohol, purely social functions,
religious services or political rallies in the
meeting room. Please do not attach anything to
the walls.
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Room Set Up: On the reservation form, please list
the number of tables and chairs that will be
needed. If special arrangements are needed,
please arrive early enough to arrange the room for
your meeting.
Refreshments: Groups can arrange to use the
library coffee pot and are permitted to serve
light refreshments. Groups are fully responsible
for cleanup. A $10.00 refundable deposit is
required if refreshments are going to be served.
Deposits can be refunded the following day.
Equipment: The Library will provide a movie
screen, TV/VCR, 16mm projector, slide projector
and an overhead projector, if needed. Staff may
not be available to assist with equipment. There
is a $25.00 refundable deposit for the use of
equipment. Use of a group's own equipment must be
approved in advance.
The Library is NOT liable for injuries or damages
to or loss of property of organizations using the
meeting room.
Publicity for a meeting or program by a non-
library group in the library meeting room must not
be worded in a manner which would imply library
sponsorship of the group's activities. Granting
the use of its meeting room does not imply
approval by the library of the group, the meet:ing,
or the ideas presented at the meeting. The name,
address, or telephone number of the library must
not be used as the official address or
headquarters of an organization.
Failure to abide by any of these rules or to
cooperate with library staff may result in loss of
meetings room privileges.
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ACTION ITEMS: Jim Sullivan changed the nominating committee
members from Janet Wilbur and Nancy Chandler to Billie Winkler
and Jim Sullivan.
The committee recommends the slate of officers for the 1997-
1998 year: Janet Wilbur, President; Jack Howard, Vice-President;
Nancy Chandler, Treasurer; Roger Struble, secretary.
97-09 On motion made by Billie Winkler and seconded by Jim
Sullivan it was RESOLVED THAT: The nomination for office:rs be
closed. Motion passed. 3-27-97, p 528.
97-10 On motion made by Jim Sullivan and seconded by Roger
Struble it was RESOLVED THAT: The slate of officers presented by
the nominating committee be accepted. Motion passed. 3-27-97, p
528.
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FINANCIAL/STATISTICAL REPORT: Joe presented options for
financing the money to be borrowed from the city to pay for the
renovation project. The amount of money borrowed is $310,000.
The Board selected the option of paying the loan off in three
years.
97-11 On motion made by Billie Winkler and seconded by Janet
Wilbur it was RESOLVED THAT: The Board pass on second r ~ading the
policy changes presented in the February meeting. Motion passed,
3-27-97, p. 529.
LIBRARIAN'S REPORT: Joe told the Board about the customer
service calls the library is making. Frank Roth helped with the
form. The library is rated on a scale of 1-10. People have been
rating us 8-10. There was an incident with a patron last night.
A daycare operator sent one of her staff to check-out videos.
The person she sent had no identification and no library card.
She was not allowed to check out materials. When she returned to
the daycare operator empty handed, the daycare operator called
and strongly protested because the library would not check out
the videos to her employee. The employee who came to pick-up the
videos did not have a problem with the library policy.
The Library is getting a new blue spruce being moved by the
City. It will be placed on the east side of the building.
The Renovation Project is on schedule. The carpet will be
done by April 15.
The Library will be partially sponsoring the Arts and
Humanities Calendar again this year. It will carry proqram
scheduling for the Library.
BOARD COMMENTS: Jim Sullivan announced that Mary Jarvis has
tendered her resignation to the Board of Trustees. Mary regrets
the necessity of resigning.
The Board wishes to thank Mary for her dedicated service to
the Library.
ADJOURNMENT: There being no further business to come before the
Board, the meeting was adjourned by Jim Sullivan.
Janet Wilbur, secretary
Date