12-19-1996 Minutes
-519-
The regular monthly meeting of the Salina Public Library Board
was held at 4:00 p.m. Thursday, December 19,1996. The meeting was
held at the home of Mary Jarvis, #37 Crestview, salina, Kansas.
The following Board members were present: Jack Ho~~ard, Mary
Jarvis, Nancy Chandler, Jim Sullivan, Janet Wilbur, and Billie
Winkler. others present were: Jan McMillen, Joe McKenzie, and
Cynthia Smull.
96-46 On a motion made by Jack Howard and seconded by Nancy
Chandler it was RESOLVED THAT: The minutes of the NovE!mber 1996
meeting are approved as printed. Motion passed. p. 519, 12-19-96.
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY REPORT: Jan McMillen reported that
approximately two thousand invitations will be going out for the
"No Ball" Ball. The "Friends Favorites" newsletter will be out in
February.
RENOVATION UPDATE: The renovation project is ahead of schedule.
The last slab where the windows will be has been knocked out of the
South wall. It will take about a week to install the windows. The
elevator will be installed around the first of February. One more
change order is being worked up. This involves changinq the area
in the lower level where the incinerator was to a computer room
instead of a quiet room. The computer room would house the
equipment that runs various library computer systems.
ACTION ITEMS: Joe presented the furniture bids for the renovation
project. Over the last two weeks he has been studying the
differences in them. Mid-West Power Files bid was $160,585.00,
Rich Young Associates bid was $165,364.00, and systematic Solutions
bid was $165,830.89.
The Board discussed the bids and called for a vote.
96-47 On a motion made by Billie winkler and seconded by Jack
Howard it was RESOLVED THAT: The Board approves a cont.ract with
Mid-West Power Files for $160,585.00, if they meet specifications
of the contract and provide styles acceptable to the Board and
staff. Motion passed. p. 519, 12-19-96. Note: Mid-West Power Files
was low-bidder on the furniture bid for the renovation project.
The decorating committee will meet on December 30, 1996, at
#37 Crestview, Salina, Kansas.
FINANCIAL/STATISTICAL REPORT: Joe gave the Board current cost
update on the renovation project. Finances are looking good. Joe
asked that the Board think about setting aside seed money from the
Prescott Memorial Fund in order to continue the Fund for future
major projects for the library.
Stats are staying about the same as last year even as the
renovation project continues.
-520-
LIBRARIAN'S REPORT: Joe reported that the Renovation Project was
dominating the library's time. Health Insurance figures will be
given to the staff soon. with the increase in health insurance
that was not anticipated when the 1997 budget was prepared, the
state Library recommends that the additional funding needed to meet
the obligation be taken out of the General Fund.
BOARD COMMENTS: The Board thanked Mary Jarvis for her hospitality
for the Board meeting this month.
ADJOURNMENT:
96-48 On motion made by Jim Sullivan and seconded by Jack
Howard it was RESOLVED THAT: The Board adjourns since there is no
further business to come before the Board. Motion passed. p. 520,
12-19-96.
Janet Wilbur, Secretary
Date