09-26-1996 Minutes
-512-
The regular monthly meeting of the Salina Public Library Board
was held at 4:00 p.m. Thursday, september 26,1996, in the Campbell
Room.
The following Board members were present: Evelyn Maxwell,
Jack Howard, Mary Jarvis, Nancy Chandler, Jim sullivan, Janet
wilbur, and Billie Winkler. others present were: Joe McKenzie,
March Boucher, Jan McMillen, and cynthia Smull.
The minutes of the August meeting were approved with a change
requested by Evelyn Maxwell.
96-32 On motion made by Evelyn Maxwell and seconded by Billie
winkler it was RESOLVED THAT: The dollar amounts of the bid be
added to resolution 96-27 passed at the August meeting. Motion
passed. p. 512, 9-26-96.
PUBLIC COMMENTS:
None
STAFF INTRODUCTIONS: Joe McKenzie introduced the new Reference
Librarian, Marc Boucher who comes to us from Wisconsin.
FRIENDS OF THE LIBRARY REPORT: Jan McMillen Friends representative
attended the meeting. Jan and Nancy Chandler reported on what the
Friends are doing now. The Friends are funding the balance of
$4,282.00 for the storyteller's Throne (total price $8,172.00) for
the Children's Department. The Friends are organizing a "Non-
Event" fund-raiser this year. The "Friends Favorites" newsletter
will appear in February.
CENTRAL KANSAS LIBRARY SYSTEMS REPORT: _None
DISCUSSION: The use of Prescott name in library after the
renovation is completed was discussed by the Board. The Prescott
Memorial Fund will be contributing over $400,000 toward the
renovation of the library.
96-33 On motion made by Mary Jarvis and seconded by Nancy
Chandler is was RESOLVED THAT: The new community room on the lower
level of the library is named the "Prescott Room." Motion passed.
p.512, 9-26-96.
ACTION ITEMS:
The Board discussed the GAAP Waiver.
96-34 On motion made by Jack Howard and seconded by Janet
Wilbur it was RESOLVED THAT: The GAAP waiver is accepted as
printed. The governing body of the Salina Public Library, hereby
requests a waiver from the following components of generally
accepted accounting principles for the fiscal year ending December
31, 1996, in accordance with the provisions of Senate Bill 531 of
the 1982 Legislature (K.S.A. 75-1120a). These are GAAP prescribed
financial statements. Motion passed. p. 512. 9-26-96
-513-
The Board
obligations.
96-35 On motion made by Jack Howard and seconded by Billie
Winkler it was RESOLVED THAT: The invoices are paid to take
advantage of all discounts and to avoid late charg~:!s, and to
authorize the Library Director to sign on all library accounts.
Motion passed. p. 513. 9-26-96.
discussed
the
timely
paying
of
the
library's
FINANCIAL/STATISTICAL REPORT: Joe reported that the library is in
excellent financial shape for this time of year. The Fines and
Miscellaneous Account is up again. The Building Fund is slowly
growing and the maturity of the Prescott Memorial Fund will be in
December and January.
Harbin Construction has been paid their first payment.
LIBRARIAN'S REPORT: Joe passed a sign-up sheet around for the
Board to come in and tour the internet.
On October 16, the CKLS Fall Assembly will be held in Beloit,
Kansas.
A staff meeting was held this morning. Dave Larson the
renovation project coordinator updated renovation information and
answered questions. They will start digging on the south side of
the building in about two weeks.
The library has received a challenge to a book. Nancy, Janet,
Julie, Lori and Joe will meet to review the book rE~views and
respond in a timely manner to the patron making the challenge.
There are some roof leaks that are being taken care of by the
roof warranty.
The Decorating Committee for the new Children's Department
needs to meet to discuss color schemes presented by the architect
and furniture bidding. The committee will be: Mary Jarvis, Nancy
Chandler, Billie Winkler, and Janet Wilbur from the Board, three
staff members selected from different departments, Joe and the
architect's representative.
The biggest issue facing the library right now is that when
the north entrance is closed it will compromise our handicapped
accessibili ty. The Board discussed how to address this issue. The
general conclusion was to handle it on an individual basis as we go
along.
96-36 There being no further business to come before the Board
on motion made by Jack Howard and seconded by Mary Jarvis it was
RESOLVED THAT: The Board meeting is adjourned. Motion passed.
p.513. 9-26-96
Janet Wilbur, Secretary
Date