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08-13-1996 Minutes -509- The regular monthly meeting of the Salina Public Library Board was held at 4:00 p.m. Tuesday, August 13, 1996, in the Campbell Room. The following Board members were present: Evelyn Maxwell, Jack Howard, Mary Jarvis, Nancy Chandler, Roger Struble, Jim Sullivan, Janet Wilbur, and Billie Winkler. others present were: Joe McKenzie, Cynthia Smull, Art pitcock, and Dan England. 96-24 On motion made by Jack Howard and seconded by Nancy Chandler it was RESOLVED THAT: The minutes of the July meeting were approved as written. Motion carried. p. 509, 8-13-96. PUBLIC COMMENTS: None STAFF INTRODUCTIONS: Joe introduced Art Pitcock, Technology Coordinator for the library. Art will be giving a presentation later in the meeting. DISCUSSION: The Board discussed the 1997 Budget. 96-25 On motion made by Jack Howard and seconded by Billie Winkler it was RESOLVED THAT: The 1997 Budget be approved. Motion carried. p. 509, 8-13-96. Joe presented information on the work phases of the renovation project. Evelyn Maxwell asked for information about the City's recommendation for the drainage on the south side of the building. Joe responded with the information that the City recommends we have a backup to the backup system. This will mean an additional expenditure to the renovation project. 96-26 On motion made by Evelyn Maxwell and seconded by Janet Wilbur it was RESOLVED THAT: Bills for the renovation project presented by Harbin Construction should be paid from the appropriate account after they are approved for payment by the Architect and the Library Director, who will notify the Board President, and keep the Board informed on project expenditures. Motion carried. p. 509.,8-13-96 96-27 On motion made by Roger Struble and seconded by Janet Wilbur it was RESOLVED THAT: The Board of the Salina Public Library sign the contract with Harbin Construction for the amount stated in the bid. Motion passed. p. 509., 8-13-96. Joe would like the Board to think about where in the new renovation that the Prescott name should appear since several hundred thousand dollars are being used from the Prescott Memorial Fund to help finance the renovation project. The Board discussed the interlocal agreement for financing the renovation project. -510- 96-28 On motion made by Roger Struble and seconded by Billie Winkler and Nancy Chandler it was RESOLVED THAT: The Board authorize the signing of the interlocal agreement. Motion carried. p 510., 8-13-96 Joe asked Art to give his presentation. Art's presentation was about up-grading the computer systems we currently have in the library. The money has already been provided in the 1997 budget. Joe and Art answered the Board members questions about the proposed changes. Roger Struble asked when the final configuration of the new computer network would be completed. Joe said that the goal for completion was the end of 1997. The Board will be updated on each phase of the work. FINANCIAL/STATISTICAL: The Board discussed the stats on the internet use. There were 279 using the internet in July. Another internet terminal for public use is needed. The Board discussed what to do with the "MARIA" pot (Indian pottery) the library owns and some old books of varying value that are in the basement. 96-29 On motion made by Evelyn Maxwell and seconded by Billie Winkler it was RESOLVED THAT: The Board pursue making and Indian Pottery display whether temporary or permanent. Motion passed. p 510., 8-13-96. Joe updated the Board with information about the Collection Development Plan, making a Facility Document for existing and new building mechanics, and connecting the library with the Help.net in Salina. Jim Sullivan called for Board comments. Board adjourned. 96-30 On motion made by Roger Struble and seconded by Jim Sullivan it was RESOLVED THAT: The meeting of the Salina Public Library Board be adjourned. Motion carried. p.510.,8-13-96. There being none the - {):d- tV ~ Jan Wllbur, Secretary tiM--f~¥l -¡- cJ ( ! 1ft" Date ~ .