06-27-1996 Minutes
-504-
The regular monthly meeting of the Salina Public Library Board was
held at 3:30 p.m. Thursday, June 27,1996, in the Campbell Room.
The following Board members were present: Mary .Jarvis, Nancy
Chandler, Jim Sullivan, Janet wilbur, and Billie Winkler. Others
present were: Dave Mills, Joe McKenzie and Cynthia Smull.
Jim Sullivan called the meeting to order at 3:30 p.m. Jim asked
for a motion to convene into executive session.
16-96 On motion made by Mary Jarvis and seconded by Janet Wilbur it
was RESOLVED THAT: The Board go into executive session for 30 minutes.
From 3:40 p.m to 4:10 p.m. Motion carried. p. 504, 6-27-96.
4:10 p.m. - The Board meeting was called to order.
Jim Sullivan asked if there were any corrections to the minutes of
the May 1996 meeting. No changes were suggested.
17-96 On motion made by Billie Winkler and seconded by Janet Wilbur
it was RESOLVED THAT: The Board accept the minutes as written. Motion
carried. p. 504, 6-27-96.
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: None
THE BOARD OF THE FRIENDS OF THE LIBRARY REPORT: Jim Sullivan appointed
Nancy Chandler as the Library Board's representative to the Board of
the Friends of the Library.
Joe reported that the Friends met on May 28, approving $100.00 for
prizes for the staff summer reading program and $300.00 for the T-
shirts for the volunteers in the Children's Department this summer.
They are still selling books at the Coffee Gallery. The Friends Board
welcomed new members: Jan McMillen, Al Girtz, Roberta Stover and Shelly
Chenoweth.
The following are officers for the 1996-97 year:
President
Vice-Pres.
Secretary
Treasurer
Dorothy Kennedy
John Black
Cathy Dunlap
Lou Ann Bergen
The next meeting for the Friends is scheduled for September 17, 1996.
1995 FINANCIAL AUDIT REPORT: Dave Mills from Kennedy and Coe presented
information on the 1995 Audit. He stated that it was a clean opinion
audit the way they like to see them. Dave commented tha't things were
in good shape financially for the renovation. The library has $897,000
in funds to go toward financing of the project.
-505-
PRELIMINARY 1997 BUDGET: Joe presented material for thE! 1997 Budget.
The recommendation is for a 3% across the board salary range increase.
The Head of Reference will move to a full-time position. All
employees will pay 10% for a single health insurance plan and 40% for
a family plan. The Board discussed the health insurance issue and
agreed with the recommendations by the budget committee.
RENOVATION PROJECT: Joe presented an update on the Bid process. Bids
will be opened on July 16, 1996. On July 9, contractors will be
invited to walk through the library with the architect.
A firm from Lawrence, KS, has been calling suggesting we need to
have a test for asbestos before construction begins. The architect
said that normally this issue was handled only if they run into any
asbestos during construction. The area in question would be checked at
that time.
There are completed plans on shelving arrangement. ']~he library is
obtaining estimates from local contractors for video shelving. We are
also looking at signage options. A list for furni tUrE~ purchase is
being assembled as well.
We received a bill from the architect that would pay them for the
work they have completed. Since the original contract was signed the
fixed fee (9%) of construction costs has risen and needs to be approved
by the Board.
18-96 On motion made by Nancy Chandler and seconded by Janet Wilbur
it was RESOLVED THAT: The Board authorize the increase of the
architect's fixed fee to $166,290.00 based on estimate of $1,847,670.00
for building renovation. The architect will be paid the amount earned
based on terms of the contract. Motion carried. p. 505,6-27-96.
FINANCIAL/STATISTICAL REPORT: The statistical report is rising each
month. Nancy Chandler asked why the Dial-A-story stat:s were down?
cindy explained that two of the machines are being repaired.
LIB~IAN'S REPORT: More items have been sold at auction. We received
a new telephone system proposal from Southwestern Bell. Joe has a
meeting in Lindsborg on June 28 to discuss the proposal from the State
Library wants the library to accept a cut of 30% in ILDP funding in
order to finance a "First Search" program.
BOARD COMMENTS:
None
ADJOURNMENT: There being no further business to come before the Board
Jim Sullivan called for a motion to adjourn.
19-96 On motion made by Janet Wilbur and seconded by Nancy Chandler
it was RESOLVED THAT: The Board adjourn. Motion carried. p 505, 6-27-
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