Loading...
12-07-1995 Minutes -486- The Salina Public Library Board of Trustees held their monthly meeting Thursday, December 7, 1995, at 4:00 p.m. in the Campbell Room. - The following Board members were present: Jack Howard, Jan McMillen, Roger Struble, Janet Wilbur and Billie Winkler. Others present were: Joe McKenzie and Cindy Smull. The minutes for the November meeting were approved as printed. PUBLIC COMMENTS: None FRIENDS OF THE LIBRARY REPORT: None CENTRAL KANSAS LIBRARY SYSTEM: None ACTION ITEMS: The Board discussed the second reading on the Library closing for staff in-service day on President" s Day in February. 95-28 On motion made by Janet Wilbur and seconded by Jan McMillen it was RESOLVED THAT: the Board adopt on second reading that the Library be closed on President I s Day for staff in-service day. And that the library be open on Martin Luther King Day. Motion passed. 12-7-95. p. 486. The Board discussed the acceptance of the John R. Memorial Fund. Adams 95-29 On motion made by Jan McMillen and seconded by RogE~r Struble it was RESOLVED THAT: The Salina Public Library accept the $5,000.00 William R. Adams Memorial Fund, set up by his brother John R. Adams of Topeka, with the following conditions: that the principal be invested and not spent and the interest earnE~d be used each year to purchase mystery and suspense books for the adult library collection, with a bookplate being added to ~~ach book naming the William R. Adams Memorial Fund as the donor; and that the Library Board of Trustees authorize the Library Director, Joe McKenzie or the Administrative Assistant cynthia Smull to invest the funds of the William R. Adams Memorial Fund. The int€!rest will be paid by check to the Salina Public Library once a year. Motion passed. 12-7-95 p. 486. The Board discussed opening a bank account for the Prescott Memorial Fund. 95-30 On motion made by Jan McMillen and seconded by Janet Wilbur it was RESOLVED THAT: The Board of the Salina Public Library open a bank account at Sunflower Bank called the Prescott Memorial Fund Account. Motion passed. 12-7-95. p. 486 -487- The Board discussed the T-Bills coming due for the Capital Improvement Fund and the Prescott Memorial Fund. 95-31 On motion made by Billie Winkler and seconded by Jan McMillen it was RESOLVED THAT: The Board of the Salina Public Library authorizes the purchase of CD's or Treasury Bill's for a year at the best net rate available for the Prescott Memorial Fund and the Capital Improvement Fund. Motion passed. 12-7-95. p. 487. The Board discussed the transfer of money from the General Fund to the Capital Improvement Fund and the new Building Fund. 95-32 On motion made by Billie Winkler and seconded by Janet wilbur it was RESOLVED THAT: The Board of the Salina Public Library authorizes the maximum allowed by law, to be transferred from the General Fund, to the Capital Improvement Fund, before December 31, 1995. Motion passed. 12-7-95. p. 487. 95-33 On motion made by Roger Struble and seconded by Billie Winkler it was RESOLVED THAT: The Board of the Salina Public Library authorizes the balance remaining in the 1995 General Fund after expenditures and encumbrances are determined, be transferred to the Library Building Fund before December 31, 1995. Motion passed. 12-7-95. p. 487. The Board discussed the Architectural contract presented by Jones-Gillam Architects. The changes recommended by the library's lawyer, Dean Owens were made. 95-34 On motion made by Janet Wilbur and seconded by Jan McMillen it was RESOLVED THAT: The Board adopt the Architectural Contract presented for approval. Motion passed. 12-7-95. p. 487. The Board discussed policy changes proposed for first reading. 95-35 On motion made by Roger Struble and seconded by Janet: Wilbur it was RESOLVED THAT: The Board approve on 1st reading the Introduction page for the Salina Public Library Employee Handbook. Motion passed. 12-7-95. p. 487-488 SALINA PUBLIC LIBRARY EMPLOYEE HANDBOOK INTRODUCTION Welcome to employment with the Salina Public Library This handbook will introduce you to policies, rules and benefits which apply to all employees at the Salina Public Library. It is ~ responsibility to read and be familiar with the contents of this handbook. -488- The information contained in this handbook applie:s to all employees of the Salina Public Library. It is presented as a matter of information only and its contents should not be interpreted as a contract between the library and any of its employees. This hand book is not intended to and does not constitute any sort of contract of employment, either express or implied. The Salina Public Library Board reserves the right to change any of our policies without prior notice, including those covered here. We will notify you of these changes. Arnendment:s or new policies will be effective on dates determined by the Library Board and you may not rely on policies that have been amended or deleted. It is advised that you always be aware of the policies pertaining to employment. No supervisor or manager other than th,~ Library Board of Trustees has any authority to change any policy. If you are uncertain about a policy, please check ';vi th your supervisor or the Library Director. This employee handbook supersedes all previous employee handbooks and management memos which may have been issued on subjects that are covered in the handbook. The Board discussed the Family and Medical Leave Policy. 95-36 On motion made by Roger Struble and seconded by Jack Howard it was RESOLVED THAT: The Board of Trustees approve the change in Family and Medical Leave on first reading. Motion passed. 12-7-95. p. 488. FAMILY AND MEDICAL LEAVE: It is the policy of the Library to comply with the provisions of the federal Famlly and Medical Leave Act (FMLA). The appendix outlines the FMLA's requirements. The library may require eligible employees to use all sick, vacation, and personal time before using unpaid leave. At the ~mployee/s request, the Library will accommodate in accrued sick leave, vacation time, personal leave, or leave without pay, an absence of up to 12 weeks for the birth of a child or adoption or foster care placement of a child; to care for a parent, spouse or child with a serious health condition; or when the employee is unablø to work because of a serious health condition. The Librarian may require medical certification to support a request for FMLA leavle. 95-37 On motion made by Roger Struble and seconded by Janet Wilbur it was RESOLVED THAT: The Board of Trustees approve the change in Milage policy on first reading. Motion passed. 12-7-95. p. 488. MILAGE/TRAVEL: If an employee must use his/her personal car for library business, such as emptying library bookdrops or attending a meeting or workshop, the library will pay mileage, per IRS allowances and does require proof of insurance. The employee must submit a mileage voucher to the Administrative Assistant listing -489- the purpose of the trip, the number of miles and the date. These vouchers are available in the Business Office. Automobile transportation should be used to travel 1:0 most meetings or conferences that are one day's (8 hours) drive or less. It is the Director's discretion to grant staff permission to drive father or to fly to a meeting when the trip is less than an 8 hour drive. If the employee chooses to drive his/her car the library will reimburse for the cost of gas. 95-38 On motion made by Jan McMillen and seconded by Roger struble it was RESOLVED THAT: The Board of Trustees approve on first reading the change in the Video policy. Motion passed. 12-7-95. p. 489. Video Circulation Policy Changes change non-fiction videos, which are shelved with non-fiction books to have similar circulation policies as books. Length of check-out: 4 Weeks Reserves: Yes Limits: 50 Fines: ten cents per day to a $5.00 maximum. Fiction Videos: Reduce fines from $1.00 per day to fifty (50) cents per day with a maximum of $5.00. continue 3 day circ and limit of 3. NEW VIDEO POLICY WILL READ: (f) Loan Periods Most library books are checked out for a 28 day period. A borrower may recheck materials ONE TIME only for the renewal periods outlined below, provided that there is not a reserve call for the material. Loan periods Regular 28 days 42 days Renewals Most Books: Friends/Teachers Books, Cassette Tapes, & prints Friends/Teachers Videos New/Bestsellers WID. Allen white Books Reference Materials Art Prints videos - Fiction Videos - Non-Fiction Cassette Tapes circulating Magazines Limits: 2 7 days 14 days 14 days 3 days 28 days 3 days 28 days 28 days 3 days 14 days 14 days 7 days 14 days 14 days 3 days 14 days 3 days 14 days 14 days 3 days -490- (f) 1. Limits: There is a limit of 50 items that may be checked out on anyone patron's card. Everyone is encouraged to have a. library card. The number of items by a particular author or in a specific subject area may be restricted in order to reserve materials for the use of other library patrons. (g) (f) other Limits: 2. Videos - Fiction 3 Wm. Allen White Books 2 Books on Tape/Music cassettes 6 Art Prints 2 Videotape circulation Policies. These special policies are established for the circulation of videotapes: * NO nR" RATED VIDEOS WILL BE LOANED TO PATRONS UNDER THE AGE OF 18 WITHOUT THEIR PARENTS WRITTEN PERMISSION. Videos will be checked out from the Adult circulation desk and should be returned to that desk. An adult library card is required to borrow video cassettes. Fiction videos may be checked out for three da~ Fiction videos are not renewable, and no reservE:S will be kept. There is a LIMIT of three fiction videos per family. Replacement costs will be charged for damaged or lost tapes. There is a $.50 (fifty cents) per day fine (maximum $5.00) for each fiction video returned late. Videos are sensitive to heat, cold, and magnet:ic fields and must not be left in cars, direct sunlight, or on top of television sets. The library assumes no responsibility for damage caused to a borrower's videocassette recorder by a library videocassette. copyright laws limit these videocassettes to home viewing only and prohibit their duplication. Please rewind video cassettes before returning to the circulation desk of the Adult services DepartmEmt. VIDEO CASSETTES MAY BE RETURNED IN THE BOOK DROP. Non-f iction videos, which are shelved with non-fiction books have similar circulating policies as books. Non-fiction video length of check out: 4 weeks Non-fiction videos may be reserved. Fines on non-fiction videos will be ten cents (.10) per day to a $5.00 maximum. * * * * * * * * * * * * * -491- LIBRARIAN'S REPORT: Joe gave a report on the 1996 Budget. Jennifer Johnson who had accepted the position of the new Technology Coordinator called today and said she would not be taking the position. We will re-advertise the position. The Library has applied for a Horizons Grant for the Brandon Sherwood Project. 95-39 On motion made by Roger struble and Seconded by Janet Wilbur it was RESOLVED THAT: The Board of Trustees adjourn. Motion carried. 12-7-95. p. 489. ()æ1Ilh-¿-tr) Ætiu- ~ Janèt wilbur, Secretary ffþ6 ¡~) ) Ie¡ p j- Da te I