04-27-1995 Minutes
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The Salina Public Library Board of Trustees held their monthly
meeting Thursday, April 27, 1995, at 4:00 p.m. in the Campbell Room.
The following Board members were present: John Divine, Jack
Howard, Mary Jarvis, Jan McMillen, Jim Sullivan, Janet Wilbur, and
Billie Winkler. other present were Bill Pierce, Nancy Reese, Joe
McKenzie, Helen Heath and Cynthia Smull.
Jack Howard called the meeting to order. The minui:es of the
April Board meeting were approved with no changes.
PUBLIC COMMENTS: None
STAFF INTRODUCTIONS: Joe McKenzie introduced Bill piercE=, Reference
Department, and Nancy Reese, Head of Technical Services and Library
Collection Development. Nancy is also our Automation System Operator.
FRIENDS OF THE LIBRARY REPORT: Joe McKenzie reported that the Friends
annual meeting held in the Campbell Room was attended by fifty-five
people. Betsy Bergen gave the program. The Friends ar~= working every
Tuesday morning preparing for the booksale. The booksale will be in
September on the same weekend the Symphony Guild holds -their booksale.
The sale of books at $1.00 each at the Coffee Gallery is going well.
CENTRAL KANSAS LIBRARY SYSTEMS REPORT: Helen Heath reported that the
CKLS health insurance premium went up 36%. They are looking for
another insurer with lower rates.
Jim Swan will be carrying out a survey of rural residents to see
how important receiving books by mail is to them.
The CKLS has found that jobbers can process books better and
faster than the system can. They are looking into chan9ing their
processing procedures.
The system looked at dropping reimbursement of postage to
libraries. The system has always reimbursed Interlibrary Loan postage
to libraries in the system who request it. Most of the smaller
libraries depend on the reimbursement to help them pay -their bills.
The System decided to continue this practice.
Patti Mersmann accepted the position of Director of Library
Information Technology for the Kansas State Library in 'ropeka.
The spring assembly will be May 17, 1995, in Salina, Kansas. The
meeting will be at K-State of Salina.
COMMITTEE REPORTS: Billie Winkler reported for the Logo committee.
It is their recommendation not to change the logo at this time.
95-8 On motion made by Billie Winkler and Mary Jarvis and seconded by
Jim Sullivan it was RESOLVED THAT: No actions are to be taken about
the logo at this time. 4-27-95, p468, Motion carried.
Mary Jarvis suggested that an advisory group of Board, staff, and
public work with the architect on interior design details for the
renovation project.
Joe reported that information has been sent to sev,eral health
insurance carriers for bidding on our insurance. Staff will be
interviewed on whether they want HMO, Blue Select or etc.
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ACTION ITEMS: Joe presented cost estimates on having the personnel
policy legally reviewed. It would cost approximately $750-1000 to
have the review done.
The Board requested an inquiry of the insurance company who
provides the Board Liability, to see if they found anything in the
review of our policy manual that would cause the library a liability
problem.
Jan McMillen presented the new evaluation forms for the Library
Director. The Board accepted the new format.
95-9 On motion made by Jan McMillen and seconded by Mary Jarvis it is
RESOLVED THAT: The Board adopts the performance evaluation form.
4-27-95, p469, Motion carried.
Jack Howard requested that the Board fill-out the new evaluation
forms in their possession returning them to him before May 15. Jack
directed that the evaluation form com~leted by the staff be
distributed with an SASE and instructlons to return it before May 15.
Joe presented information about the lot for sale on the corner of
Elm and 9th. The Board discussed the parking situation and decided
not to pursue anything at this time.
FINANCIAL/STATISTICAL REPORTS: Joe reported library expenses the first
quarter were approx. 22%. Stats were discussed.
The Board would like for Judy Lilly, Kansas Librarian to attend
the next meeting presenting information on how she handles research
requests and fees for Campbell Room.
LIBRARIAN'S REPORT: Joe McKenzie reported the Department Head Group
will discuss the Collection Development Plan once a month. They are
currently discussing the primary and secondary roles of the library.
The Library is ready to make a proposal to the city for the
renovation project. By mid 1996 the library will have saved
approximately one million dollars for the renovation project. The
balance might be borrowed from the city under an interlocal agreement
that would be paid back over many years. The cost estimates of the
project have been reduced to approximately 1.75 million dollars.
The Board recommends that Joe move ahead making a proposal to the
city for the renovation project. Board members would like to see
public relations presentations for the public started after the
presentation of the renovation project to the city.
The policy change for Borrower's Card has another recommended
change. The Board discussed the new change.
95-10 On motion make by Billie Winkler and seconded by Jim
Sullivan it was RESOLVED THAT: The Board adopts recommended changes on
first reading of Borrowers Card. 4-27-95, p469, Motion carried.
Recommended Changes:
(b) Borrower's Card - Children's Department
In the Children's Department a parent or guardian
identify a child and then show proof of current address and
I.D. The child needs to be present to be identified and to
card issued to him or her.
Proof of current address and photo I.D. is required to received a
library card. If the current address is on the photo I.D. such as
Kansas Drivers License, then that will be sufficient identification.
may
a photo
have a
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ADJOURNMENT: There being no further business to come before
the meeting was adjourned by Jack Howard, Vice-president.
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Jane llbur, Secretary
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the Board,