02-23-1995 Minutes
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The Salina Public Library Board of Trustees held their monthly
meeting Thursday, February 23, 1995, at 4:00 p.m. in the Campbell
Room.
The following Board members were present: Joe Warner, Mary
Jarvis, Roger Struble, Jim sullivan, Janet Wilbur, and Billie Winkler.
Others present were Helen Heath, Carla Welsh, Bill Pierce, Joe
McKenzie, and Cynthia Smull.
Roger Struble called the meeting to order. The minutes of the
January Board meeting were approved as printed.
PUBLIC COMMENTS:
None
STAFF INTRODUCTIONS: Joe introduced Bill pierce to the Board. Bill
has worked in the Reference Department for over two years. Bill is
the video selector for the library. Joe also introduced Carla Welsh,
Head of the Reference Department, to the Board.
FRIENDS OF THE LIBRARY REPORT: Joe McKen2ie reported the Friends are
working on a newsletter. The Friends are working 'on 'putting together
the annual meeting of the Friends organization. Betsy Bergan from K-
State will be on the program. The Friends are working toward a book
sale at the end of September.
CENTRAL KANSAS LIBRARY SYSTEMS REPORT: Helen Heath reported that the
CKLS purchased a new vehicle. Jim Swan wants to setup an employee
recognition for the CKLS and Great Bend Public Library employees. The
health insurance carrier for the CKLS system increased insurance rates
by 80% this year. Health insurance is in negotiation presently. The
CKLS meeting was held yesterday in Osborne's new library. The next
meeting will be in Great Bend on March 15.
COMMITTEE REPORTS: A nominating committee of Janet wilbur and Mary
Jarvis will nominate Board officers for 1995-96.
Carla Welsh reported that the Evaluation Form committee met and
made good progress in formulating a new evaluation form. The
committee will meet next week.
ACTION ITEMS:
The Board discussed policy proposals and voted on them.
95-2 On motion made by Janet Wilbur and seconded by Jim Sullivan it
was RESOLVED THAT: Policy proposals are approved on first reading.
Motion passed. 2-23-95.
Proposals
CURRENT POLICY
(j)
FAX SERVICE
The library's fax machine may be used to send or receive
nonlibrary transmissions upon request by the public if
trained staff are available to provide the service. Fees
for sending are $4.00 for the first page and/or cover sheet
and 50 cents for each additional page. The fee to receive
nonlibrary materials is $1.00 up to 10 pages, then 10 cents
a page.
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CHANGE - Fax service p. 16
Fees for sending are $3.00 for the first page and/or cover
letter and 50 cents for each additional page. The fee to
receive nonlibrary material is $1.00 for up to 10 pages and
10 cents for extra pages.
NEW - SECURITY ALARMS
When an alarm sounds on the library book security system,
the staff will respond. They will ask the patron to step
back to the desk and follow procedures to find the cause of
the alarm. This may include desensitizing the material
again, handing each item through the security gates
individually and checking the patron's possessions, such as
a backpack or purse. If the patron does not cooperate and
leaves the building, the staff will call 911 and report a
possible theft of library materials to the police.
CURRENT POLICY - Page 14
Loan Periods
Regular
Renewals
Most Books:
Friends/Teachers Books,
Cassette Tapes, & Prints
Friends/Teachers Videos
New/Bestsellers
Wm. Allen White Books
Reference Materials
Art Prints
Videos
Cassette Tapes
NEW -Circulating Magazines
Limits: 2
28 days
42 days
7 days
14 days
14 days
3 days
28 days
3 days
28 days
14 days
14 days
7 days
14 days
14 days
3 days
14 days
3 days
14 days
[.1M
3 days
3 days
Add this new Policy to the Loan Periods Policy.
CURRENT POLICY
Annual Performance Review. Each department head is required
to present to the Librarian annually, no later than May 1, a
written performance evaluation of each full-time employee
under his/her direction. Each performance report is to be
signed by the employee, acknowledging that he or she has
read the report. Report forms for performance evaluation
will be provided by the Librarian. The Board will evaluate
the performance of the Librarian annually in February.
CHANGE -
ANNUAL WORK PLAN (Page 21)
Each Department Head and supervisor will work with their
staffs to develop an individual annual work plan. ~~he plan
would include general responsibilities, continuing education
plans and individual goals for the coming year. This should
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be reviewed on a quarterly basis and evaluated prior to the
employee's employment anniversary date. From the work plan,
the supervisor determines if the employee has earned a
salary step increase.
Employees may fail to earn their step increase once. Any
future failures to complete their work plan satisfactorily
may be grounds for dismissal.
CURRENT POLICY
(r)
The library accepts reserve requests from the library
patrons for materials that are not available. There is a
limit of 10 (ten) items per patron at any time. If a patron
is unable to check out the book or material when called, the
patron's name will be moved to the bottom of the list, if
the patron is still interested in reserving the material.
CHANGE - Reserves (Page 18)
Add: Reserve materials will be held at the desk for seven (7)
days. If they are not picked up before that time, the
materials will be shelved or held for the next patron.
CURRENT POLICY
Code of Conduct
So that all patrons may enjoy full use of library
facilities, library users are requested to observe the quiet
which is necessary for reading and study. The following
behaviors are to be avoided: boisterous activity or
running; harassment of staff or patrons; abuse or misuse of
library material or equipment; eating, drinking, or smoking
in public use areas; any activity or conduct which violates
the rights of staff or patrons.
Staff members will call violations to the attention of patrons,
and violations may result in the loss of library privileges.
CHANGE (page 19)
Change 2nd paragraph to read: Staff members will call
violations to the attention of the patrons, and will give
them a warning that if the behavior or violation occurs
again, they may be asked to leave the library for the day.
If the staff member asks the patron to leave because of a
violation of the code of conduct and the patron refuses, the
staff member should call the police.
UPDATE: Personnel Chart (page 25)
UPDATE: Salary Range Chart
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CURRENT POLICY
( 1 )
Overdue, Lost or Damaged Materials;
Fines and Reparations
A charge of $.10 (ten cents) per day is made on each overdue
material. The maximum fine on any book or item loaned, I~xcept films,
is $5.00. The maximum fine on any book or item loaned in the
children's department is $2.00. The cost of replacement is charged
for lost books or other material; this payment is refundl~d if the lost
item is returned in good condition.
When a patron loses a book or other library material, the patron
will pay a replacement cost for that material. The cost is determined
by the average cost for that type of material and a proc'~ssing fee.
Replacement prices will be reviewed annually through a check of book
and material costs with Baker and Taylor. The replacement costs are
as follows:
Adult hardback books:
Adult trade paperbacks:
McNaughton paperbacks:
videos
Books on Tape:
21. 00
10.00
6.00
28.00
23.00
Music Cassettes:
Art Prints:
Children's hardback books
Children's paperbacks:
Record Bags
$18.00
80.00
16.00
6.00
4.50
Art prints and records are checked out and returned in protective
canvas bags; the charge for a lost print or record bag is the cost of
replacement.
CHANGE - Replacements Costs
In the second paragraph, ADD: Consideration will be given to the -
age/condition of the material in question.
ADD:
Children's Books on Tape 23.00/18.00 for bagged tapes
Circulating Magazines: 10.00
CURRENT POLICY
(b)
Borrower's Card - Children's Department
The following information is required to register for a
borrower's card from the children's department: name of child,
address, telephone number, age, grade and school, and name of parent
or guardian and place of employment. A parent or guardian must be
present to fill out the form for children under first grade. The
children's librarian may issue permits to use and check materials from
the adult department if appropriate materials are not found in the
children's department. Transfers to the adult departmeni: are usually
made when a child finishes 8th grade, although at any grade or age a
child may transfer with the written consent of the pareni: or guardian.
(c)
Borrower's Card - Adult's Department:
The following information is required to register for a
borrower's card from the adult department: name, address¡. telephone
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number, and driver's license number if the patron has a driver's
license.
If the registrant's name and address are personally known to a staff
member, proof of name and address is not required.
If the registrant's name, but not address, can be verified by
identification or by staff, two books or other materials may be
checked out and the borrower's card will be mailed to him or her.
If the registrant's name cannot be verified by identification or by
staff, the borrower's card will be mailed to him or her. No books or
other material may be checked out until the card has been received by
mail.
Patients or clients of Saline County agencies providing short-term
care or residency programs shall be issued cards upon verification
referral by the agency.
REMOVE: PARAGRAPHS 3 AND 4 OF SECTION (c)
CHANGE: - Borrower's Card
(page 13)
Add: 1st paragraph: Two forms of ID are required to identify new
patrons. One form needs to be a photo ID. The second, to verify,
needs to have a current address, such as a piece of mail.
In the Children's Department a parent or guardian may identify a child
and then show both forms of ID, one of which needs to include the
current address. The child needs to be present to be identified and
to have the card issued to him or her.
If the patron does not have a second form of ID with the current
address, the library will supply a postcard, which the registrant can
address to himself and which the library will put in the mail. When
the patron receives the postcard, he can return to the library and get
a library card.
FINANCIAL/STATISTICAL REPORT: Joe reported that the health insurance
will be over budget for 1995 because the rate increase was higher than
expected and an additional eligible employee joined the group on the
March 1, renewal date.
Joe reported that the January 1995 stats are down from the
January 1994 stats. Circ will be reissuing many library cards this
year because of the three-year expiration date. The automated system
has been in operation for three years this spring.
The Library has a booth at the AMBUCS show this weekend at the
Bi-center. Joe met with the City Manager this week about funding for
the renovation project. The numbers have not changed. We are still
on a 1996-97 time table. We need to estimate the 1996-99 budgets. We
discussed an interlocal agreement for the repayment of $600,000.00.
We would need a proposal in April for the City commission to consider
during budget considerations. Joe Warner, Mayor and Board member,
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said he felt we were moving closer to having an agreemeni: worked out
to be presented to the City commission. The Board requested that Joe
keep moving forward with the project.
The Library will not participate in the River Festival by
providing $1500.00 for puppeteers being brought in for the festival.
The Library does want to participate in the festival. Suggestions on
how to promote the library at the festival and in the community are
welcome.
LIBRARIAN'S REPORT: Joe suggested the Library Board might want to
consider hiring an attorney specializing in personnel la~~ to look at
our policy manual. Barbara Rupe of wichita and Dean Owens of Salina
were suggested as possibilities. The Board would like a quotation
from the attorneys about how much this project would cost.
BOARD COMMENTS: Joe Warner said that as Mayor he was reappointing Mary
Jarvis and Jim Sullivan to the Library Board for four more years. The
appointments will be made at the next City commission meE~ting.
ADJOURNMENT: There being no further business to come before the
Board, the meeting was adjourned by President, Roger Struble.
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Jan McMillen, Secretary
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