04-09-2018 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 9, 2018
4:00 p.m.
The City Commission convened at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
O Those present and comprising a quorum: Vice-Mayor Trent W. Davis, M.D. (presiding),
Commissioners Joe Hay,Jr., Melissa Rose Hodges, and Mike Hoppock.
Absent: Mayor Karl F. Ryan
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The week of April 8-14, 2018 as "National Crime Victim's Rights Week" in the city
of Salina. Courtney Train, Youth Advocate Mentor for the Domestic Violence
Association of Central Kansas (DVACK), read the proclamation and announced
associated events.
(3.2) The week of April 9-13, 2018 as "National Work Zone Awareness Week" in the city
of Salina. John Harvey, City Surveyor, read the proclamation and encouraged
citizens to slow down in work zone areas in the city.
(3.3) The month of April, 2018 as "Sexual Assault Awareness Month" in the city of
Salina. Sheila Beeson, Sexual Assault Advocate for the Domestic Violence
Association of Central Kansas (DVACK), read the proclamation and announced
associated events.
(3.4) The month of April, 2018 as "Donate Life Month" and April 13, 2018 as "Blue and
Green Day" in the city of Salina. Dr. Boo Hodges, transplant recipient and
transplant recipient family member, read the proclamation and announced
associated events. Jessica Stefek, Director of Midwest Transplant Network-Wichita,
provided additional information regarding A Ribbon of Hope.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 2, 2018.
(6.2) Approve Resolution No. 18-7544 authorizing the Mayor to sign an agreement with
Tradebe Environmental Services, LLC for the packaging, transportation and
Page 1
disposal of Household Hazardous Waste materials in the amount of $27,838.84 and
a three year projected total of$83,516.51.
(6.3) Acknowledge receipt of Saline County's written notice to the City of Salina to
extend the Kenwood Park lease term for an additional year as provided for in the
lease agreement between the City of Salina and Saline County.
Commissioner Hodges requested that Item 6.3 be removed from the consent agenda.
18-0143 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to approve the consent
agenda less item 6.3. Aye: (4). Nay: (0). Motion carried.
(6.3) Acknowledge receipt of Saline County's written notice to the City of Salina to
extend the Kenwood Park lease term for an additional year as provided for in the
lease agreement between the City of Salina and Saline County.
Jason Gage, City Manager, noted the staff report was corrected to list the correct lease
expiration date from August 31, 2019 to August 31, 2020.
Commissioner Hodges asked when the ultimate lease expiration was for the agreement.
Mr. Gage stated the agreement had allowed for up to four (4) additional terms of one (1)
year each. He continued to state the agreement was set to expire in 2023.
Commissioner Hay asked when the commission would receive something back so the
agreement would not have to be extended yearly. Mr. Gage stated staff had a meeting
scheduled to review with HDR Engineering for the river renewal project, the Kenwood
Park Plan and Dick Horton for the Parks Master Plan to develop a final improvement plan.
Randall Hardy, 816 Highland Avenue, provided his thoughts on the most efficient use of
the grounds within the park.
•
18-0124 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to acknowledge receipt
of Saline County's written notice to the City of Salina to extend the Kenwood Park lease term for
an additional year as provided for in the lease agreement between the City of Salina and Saline
County. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 18-10930 amending and restating Article VIII,
Chapter 42 of the Salina Code related to floodplain management to ensure
continued conformance with Federal Emergency Management Agency (FEMA) and
Kansas Division of Water Resources (DWR) Administrative Regulations and
adopting the City's official Floodplain Map (Flood Insurance Rate Map) issued by
the Federal Emergency Management Agency (FEMA) consisting of the Map Index
Sheet and Map Panels dated Apri118, 2018.
Dean Andrew, Director of Planning, explained the changes made to the ordinance since
first reading and the action options.
18-0125 Moved by Commissioner Hay, seconded by Commissioner Hodges, to adopt Ordinance No. 18-
10930 amending and restating Article VIII, Chapter 42 of the Salina Code related to floodplain
management to ensure continued conformance with Federal Emergency Management Agency
(FEMA) and Kansas Division of Water Resources (DWR) Administrative Regulations and adopting
the City's official Floodplain Map (Flood Insurance Rate Map) issued by the Federal Emergency
Page 2
Management Agency (FEMA) consisting of the Map Index Sheet and Map Panels dated April 18,
2018 on second reading. A roll call vote was taken. Aye: (4) Hoppock, Hodges, Hay, Davis. Nay:
(0). Motion carried.
(7.2) Authorize the purchase of one ambulance for the Fire Department.
LL• Chief Kevin Royse explained the bid, fiscal impact and action options.
Commissioner Hoppock asked if receiving one (1) bid was normal for this purchase. Chief
Royse stated it was typical to receive one (1) bid. He continued to state the ambulance
vendors worked together and knew that the City of Salina typically went with the lower
bid.
Commissioner Hoppock asked if the price included the trade-in for the 2009 unit. Chief
Royse stated no, staff was going to list the old unit on an auction site. He continued to state
the trade-in offered from the vendor was $500.
Vice-Mayor Davis asked how long it took for the unit to be built. Chief Royse stated it took
approximately 90 days to build the unit.
Commissioner Hodges asked if the funds received from the auction of the old unit would
cover the overage for the purchase. Jason Gage, City Manager, stated the money received
from the auction would go into the general fund.
18-0126 Moved by Commissioner Hodges, seconded by Commissioner Hay, to authorize the purchase of
one ambulance for the Fire Department in the amount of$214,181.00 from Osage Ambulance. Aye:
(4). Nay: (0). Motion carried.
(7.3) Authorize purchase of three video traffic detection systems and four radar traffic
detection systems.
Dan Stack, City Engineer, explained the equipment, fiscal impact and action options.
Commissioner Hoppock asked what the life expectancy was on the equipment and who
serviced the systems. Mr. Stack stated the video traffic detection systems typically last 20
years and staff serviced a majority of the systems in house. He continued to state that staff
purchased the systems from the same vendor over the years and the vendors have
technicians available to help staff with any issues.
Commissioner Hodges asked if the older units were replaced at an appropriate rate before
the current units would fail. Mr. Stack stated the repair and replacements were less costly
and the cost would come from a repair and replacement budget.
Commissioner Hoppock asked if a unit had to be replaced, what fund would the money
come from. Mr. Stack stated the money would come from the traffic control maintenance
budget. Jason Gage, City Manager, stated if funds was not available in the original
maintenance fund the money could come from other funds.
Vice-Mayor Davis asked if the radar was low intensity radar. Mr. Stack stated he was not
sure what type of radar it was but stated it was a scanning radar that scanned out to 250
feet.
Vice-Mayor Davis asked if the system could record surveillance at an intersection. Mr.
Stack stated the systems were not setup to record surveillance.
Jon Blanchard, 1117 State Street, thanked staff for handling the recent traffic signal issue
Page 3
and asked if the new systems would be compatible for intersections to go from protected
111 green to green at intersections such as Schilling and Ninth Street and Ninth Street and
Magnolia. He continued to provide information pertaining to the UPS rerouting truck
routes to reduce the number of left hand turns to help reduce carbon emissions. Mr. Stack
provided additional information regarding protected green to green capabilities and stated
the current units and new units purchased would be compatible to go from protected green
to green.
18-0127 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to authorize the purchase
of three video traffic detection systems from Gades Sales Company, Inc. of Wichita, Kansas in the
amount of 512,536.50 and four radar traffic detection systems from Mid American Signal, Inc. of
Kansas City, Kansas in the amount of S20,688.00. Aye: (4). Nay: (0). Motion carried.
(7.4) Resolution No. 18-7545 authorizing the Mayor to sign Supplemental Agreement No.
1 to Kansas Department of Transportation (KDOT) Agreement No. 104-16 to
exchange the City of Salina's allotment of 2018 federal funds.
Dan Stack, City Engineer, explained the program, projects eligible for federal funds, fiscal
impact and action options.
Commissioner Hoppock asked how staff would evaluate the program next year. Mr. Stack
stated there was a minimum one (1) year process to try to utilize the new program.
Commissioner Hoppock asked how much staff time was involved using the current
program. Mr. Stack stated staff could design and develop the projects in house so the
process for the federal fund exchange was an easy program to use and required less staff
time.
Jim Kowach, Director of Public Works, stated staff was notified of the reduction in the
percentage in advance but thought the program was worth staying with. He continued to
state the other programs would require additional work by staff and would cost
significantly more money for inspections and design.
18-0128 Moved by Commissioner Hodges, seconded by Commissioner Hay, to adopt Resolution No. 18-
7545 authorizing the Mayor to sign Supplemental Agreement No. 1 to KDOT Agreement No. 104-
16 to exchange the City of Salina's allotment of 2018 federal funds. Aye: (4). Nay: (0). Motion
carried.
18-0129 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to authorize the City
Manager to sign a request for Kansas Department of Transportation (KDOT) to exchange the City
of Salina's allotment of 2018 federal funds. Aye: (4). Nay: (0). Motion carried.
(7.5) Appointment of Board Members.
(7.5a) Resolution No. 18-7546 appointing members of the Salina Fieldhouse
Qualified Active Low-Income Community Business, Inc.
(7.5b) Resolution No. 18-7547 appointing members of the Salina Fieldhouse
Lender, Inc.
Michael Schrage, Deputy City Manager, explained entities, current members and action
options.
Commissioner Hodges asked how much in New Market Tax Credits was received. Mr.
Page 4
Schrage stated $2.7 million was received in New Market Tax Credits.
Commissioner Hodges asked if the $2.7 million was being reimbursed to the City of Salina
and if the money would be used with the STAR Bonds to fund other projects. Mr. Schrage
stated with the respect of the fieldhouse project it started out as a $4.5 million contribution
from the private donors and a $4.5 million commitment from the City of Salina and at the
time of pursuing New Market Tax Credit financing there was a funding gap that exceeded
n
the 54.5 million contribution. He continued to state the New Market Tax Credits, regardless
of what becomes of the STAR Bonds contributed an additional $2.7 million. Once the STAR
Bonds were issued, the STAR Bonds would provide reimbursement for some of the
fieldhouse project and that would be 59.625 million. He also stated out of the 99.625
million, the development agreement specified allocation of funds to specified projects.
A conversation ensued between Commissioner Hodges and Mr. Schrage regarding the
New Market Tax Credits and STAR Bond Project.
Commissioner Hodges asked for an update on the fieldhouse repairs. Jason Gage, City
Manager, stated staff would have to report that back to the commission.
Commissioner Hodges asked where the City of Salina was on the operation subsidy for the
fieldhouse. Mr. Gage stated staff could report that information back to the commission.
Jon Blanchard, 1117 State Street, asked for information on the buyback provision on the
New Market Tax Credits. Mr. Schrage stated at the end of the 7 year period there was a
buyback option for the City of Salina to buy back the Fieldhouse for a nominal amount if
approved by the Salina Fieldhouse Qualified Active Low-Income Community Business,
Inc. He continued to provide additional information regarding the buyback option.
18-0130 Moved by Commissioner Hay, seconded by Commissioner Hodges, to adopt Resolution No. 18-
7546 appointing members of the Salina Fieldhouse Qualified Active Low-Income Community
Business, Inc. Aye: (4). Nay: (0). Motion carried.
18-0131 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Resolution No. 18-
7547 appointing members of the Salina Fieldhouse Lender, Inc. Aye: (4). Nay: (0). Motion
carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hay wanted to congratulate the Animal Shelter and Salina Fire Department for
rescuing a squirrel with an Easter egg on its head.
Commissioner Hodges read information from a recent commission information memorandum
relating to the Police Department Range and Training Center and the possible interest in a shared
use of the facility by the Kansas Highway Patrol and asked the governing body if there was an
interest to delay the project one (1) year for a possible partner in the facility.
Commissioner Hay provided his thoughts on the concern of the undetermined funding source for
the project.
Jason Gage, City Manager, stated staff did not know if there was serious interest by the highway
patrol, stated there was question if the scale of the project was big enough, and who would
Page 5
manage the facility. He continued to state staff would not know the answers until they met with
the highway patrol.
Commissioner Hodges stated the need for additional conversations with other parties interested in
partnering in the new facility.
Commissioner Hoppock provided his thoughts on the need for maintenance on the current facility
and asked if the Centerfire Range was an option.
Vice-Mayor Davis provided his thoughts on the new facility and thought the project needed to
move forward but was in favor of recouping costs from other entities in the future.
Mr. Gage stated staff did not think the money would come out of the current legislative session but
would ask that question to Representative J.R. Claeys.
A conversation continued to ensue between the Commission and Mr. Gage regarding the project
and the funding of the project.
Commissioner Hoppock stated there was a ribbon cutting at the Salina Regional Airport terminal
for new flights for Skywest Airlines and a groundbreaking of the Downtown Streetscape and
Waterline projects. Vice-Mayor Davis reminded citizens to be cautious in the downtown area due
to the projects.
ADJOURNMENT
18-0132 Moved by Commissioner Hodges, seconded by Commissioner Hay, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 5:35 p.m.
A<C"-e
[SEAL] Karl F. Ryan, Mayor
AlEST:
604lu- Olga
Shandi Wicks,CMC,City Clerk
1
Page 6