04-02-2018 Minutes ii
CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 2,2018
4:00 p.m.
The City Commission convened at 2:00 p.m. for the Police Department Training Center/Range
Facility Tour and Presentation(1960 N. Old Highway 40) and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Karl F. Ryan (presiding), Commissioners Trent
Davis,Joe Hay,Jr., Melissa Rose Hodges, and Mike Hoppock.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of April, 2018 as "Fair Housing Month" in the city of Salina. Chris Cadle,
Human Relations Commissioner, read the proclamation and announced associated
events.
(3.2) The month of April, 2018 as "Child Abuse Prevention Month" in the city of Salina.
Lori Blake, Child Advocacy and Parenting Services (CAPS) Executive Director, read
the proclamation and announced associated events.
CITIZENS FORUM
Judy Larson, Salina, Kansas, provided her thoughts regarding the use of foul language in
the community. She continued to provide information regarding a recent experience she
was involved in with another individual on the CityGo bus.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of March 26, 2018.
(6.2) Authorize Amendment No. 1 to the Loan Agreement between the Kansas
Department of Health and Environment, acting on behalf of the State of Kansas, and
Salina, Kansas for the purpose of financing improvements to the City's water
supply and water distribution system.
(6.3) Authorize the Mayor to enter into an agreement for eight (8) wastewater pumps
with JCI Industries, Inc. of Lee's Summit, Missouri, in the amount of$113,478.
(6.4) Award contract for Ninth Street Tree Removal, Project No. 80016B, to Arbors
Masters Tree Service of Wichita, Kansas in the amount of $47,900 with a $2,100
(4.4%) construction contingency.
Commissioner Hay requested that Item 6.4 be removed from the consent agenda.
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18-0117 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve the consent
agenda less item 6.4. Aye: (5). Nay: (0). Motion carried.
(6.4) Award contract for Ninth Street Tree Removal, Project No. 80016B, to Arbors
Masters Tree Service of Wichita, Kansas in the amount of $47,900 with a $2,100
(4.4%) construction contingency.
Commissioner Hay stated there was nearly a $30,000 difference in the engineers estimate
and the low bid and asked if staff was comfortable with the low bid. Dan Stack, City
Engineer, stated staff had contacted local tree contractors for an estimate of tree removal
costs to base the engineers estimate from and stated staff had contacted references for
Arbors Masters Tree Service and were happy with the information received.
18-0118 Moved by Commissioner Hay, seconded by Commissioner Davis, to award contract for Ninth
Street Tree Removal, Project No. 80016B, to Arbors Masters Tree Service of Wichita, Kansas in the
amount of 547,900 with a 52,100 (4.4%) construction contingency. Aye: (5). Nay: (0). Motion
carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 18-10931 authorizing the issuance of Industrial
Revenue Bonds for the purpose of providing funds to pay the cost of
acquiring, purchasing, constructing, installing, furnishing and equipping
commercial hotel facilities for the benefit of Lighthouse Properties III, Inc.
Commissioner Hoppock recused himself due to a conflict of interest.
Mayor Ryan noted that Ordinance No. 18-10931 was passed on first reading on March 26,
2018 and since that time no comments have been received.
18-0119 Moved by Commissioner Hay, seconded by Commissioner Davis, to adopt Ordinance No. 18-
10931 authorizing the issuance of Industrial Revenue Bonds for the purpose of providing funds to
pay the cost of acquiring, purchasing, constructing, installing, furnishing and equipping
commercial hotel facilities for the benefit of Lighthouse Properties III, Inc. on second reading. A
roll call vote was taken. Aye: (3) Davis, Hay, Ryan. Nay: (1) Hodges. Motion carried.
Commissioner Hoppock returned to the meeting.
(7.2) 2017 Special Assessment Projects
(7.2a) Certification of final costs for 2017 special assessment projects and set
April 23, 2018 as the date of public hearing.
(7.2b) First reading Ordinance No. 18-10932.
Mayor Ryan stated that he had a statutory conflict of interest with Kelly Dunn Construction
and due to the agenda item being an administrative item and did not involve a contract; he
felt he could participate in the discussion and vote today. Greg Bengtson, City Attorney,
explained the statutory conflict and stated Mayor Ryan could participate in the discussion
if he wished.
Dan Stack,City Engineer, explained the projects, assessment costs and action options.
Mayor Ryan asked for clarification on the note at the bottom of the Statement of Final Costs
pertaining to the actual costs for the River Trail Second Addition project. Mr. Stack stated
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the developer costs were higher than anticipated and the maximum amount in the
development agreement was due to unforeseen improvements. He continued to state there
were two (2) lots sold and the developer could get a waiver from the new property owners
and ultimately request through the City Commission to ask for the maximum amount to be
increased to cover the additional costs.
Commissioner Hodges asked how many lots were still remaining in Phase 1 of Grand
Prairie. Mr. Stack stated four (4) lots were remaining to be sold.
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Commissioner Hodges asked at what point did the land valuation move from an
agricultural valuation to a residential lot valuation. Jason Gage, City Manager, stated the
valuation change did not have a lot to do with the City of Salina's process but he thought
once the property was developed on, the valuation would change to a residential lot
valuation. Michael Schrage, Deputy City Manager, stated a change would be affective on
January 1st of a given year, he continued to state that the Saline County Appraiser's office
would check the stage of development of a property to determine the valuation change.
Commissioner Hodges asked how many lots were in Phase 2 of Grand Prairie. Mr. Stack
stated 17.
Commissioner Hodges asked when street maintenance was performed last on Phase 1 of
Grand Prairie. Mr. Stack stated the street was microsurfaced last year.
Commissioner Hodges asked how old the first phase of River Trail development was.
Wayne Nelson, Civil Engineer II, stated the River Trail development was developed in five
(5) phases with the first phase in 1998.
Commissioner Hodges asked if the condition of the streets in the River Trail development
was in an expected condition based on when it was put in. Mr. Stack stated the street was
on the list to be crack sealed and microsurfaced this year.
A conversation ensued between Commissioner Hodges, Mr. Stack and Mr. Schrage
regarding the valuation of properties.
Commissioner Hodges provided her thoughts on the timing for the valuation change on
newly developed properties. Mr. Gage stated staff could look at the timing for the
valuation change and see if anything could be done.
Commissioner Hodges asked if soil testing and construction audits were still taking place
for new developments. Mr. Stack stated soil testing was still being completed and staff had
looked at valuating asphalt versus concrete for streets.
Commissioner Hodges provided her thoughts on the condition of the streets.
18-0120 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to certify the final costs for
the 2017 Special Assessment Projects and set the Special Assessment public hearing date for April
23, 2018. Aye: (5). Nay: (0). Motion carried.
18-0121 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to pass Ordinance No. 18-
10932 on first reading. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
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Judy Larson, Salina, Kansas, provided additional thoughts on the use of foul language in
the community.
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Commissioner Hodges thanked Jason Gage, City Manager, for sharing an article titled "The
Abilene Paradox". She continued to thank Mr. Gage for encouraging the Commission to
call a time out if they would need one on a specific agenda item.
She continued to ask for guidance for the appropriate way to start the conversations for a
9 time out process. Jason Gage, City Manager, stated it would depend on the topic and staff
could assist the Commission in determining the steps to take.
ADJOURNMENT
18-0122 Moved by Commissioner Hay, seconded by Commissioner Davis, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 4:29 p.m.
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(SEAL] Trent W. Davis, M.D., Vice-Mayor
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Shandi Wicks, CMC, City Clerk
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