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03-05-2018 Minutes IICITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS March 5,2018 4:00 p.m. The City Commission convened at 2:30 p.m. for the Sanitation Automation, Recycling and Yard Waste Discussion and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. 8 Those present and comprising a quorum: Vice-Mayor Trent Davis (presiding), Commissioners Joe Hay,Jr., Melissa Rose Hodges, and Mike Hoppock. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. Absent: Mayor Karl F. Ryan AWARDS AND PROCLAMATIONS (3.1) The month of March, 2018 as "Women's History Month" in the city of Salina. Anyah Polk-Darby, 8th Grade Xcel Lakewood Middle School Student, read the proclamation and announced associated events. (3.2) The month of March, 2018 as "Theatre in Our Schools Month" in the city of Salina. Audrey Burgoon, Salina Central High Student, State Thespian Officer Chair and Public Relations Manager for Thespian Troupe 639, read the proclamation and announced associated events. CITIZENS FORUM None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of February 26, 2018. (6.2) Approve Resolution No. 18-7533 appointing members to various boards and commissions. (6.3) Award contract for Brick Street Repair, Project No. 80004, to Bryant and Bryant Construction, Inc. in the amount of $99,243.00 with no additional construction contingency. (6.4) Award contract for the 2018 Mastic Surface Treatment, Project No. 80008, to Circle C Paving & Construction, LLC in the amount of $30,000.00 with no additional • construction contingency. Vice-Mayor Davis stated Kala Tague-Hurde and Kristi Marco were appointed to Accessibility Advisory Board; Ismael Garcia was appointed to Board of Zoning Appeals as a Page 1 youth member; Joshua Gengler was appointed to Building Advisory Board as a youth member; Larry Adam to Disciplinary Advisory Board; Adelaide Easter to Heritage Commission as a youth member and Scott Lang to Planning Commission. 18-0080 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to approve the consent agenda as presented. Aye: (4). Na)': (0). Motion carried. w ADMINISTRATION N (7.1) Second reading Ordinance No. 18-10928 amending Section AF103.12 of the 2012 International Residential Code removing a requirement to add a new electrical circuit for anticipated radon fan usage. Vice-Mayor Davis noted that Ordinance No. 18-10928 was passed on first reading on February 26, 2018 and since that time no comments have been received. 18-0081 Moved by Commissioner Hodges, seconded by Commissioner Hay, to adopt Ordinance No. 18- 10928 amending Section AF103.12 of the 2012 International Residential Code removing a requirement to add a new electrical circuit for anticipated radon fan usage on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Davis. Nay: (0). Motion carried. (7.2) Second reading Ordinance No. 18-10925 amending Chapter 8, Article III, Section 172.1, Chart 1 and Section 8-175, Chart II of the Salina Code to add a new category of contractor licensing for Specialty Lawn/Landscape Irrigation Contractor. Vice-Mayor Davis noted that Ordinance No. 18-10925 was passed on first reading on February 26, 2018 and since that time no comments have been received. Vice-Mayor Davis noted that the City Commission had received an email regarding this item. Jason Gage, City Manager, stated staff had anticipated questions or comments from the City Commission upon receiving the email and was prepared to answer any questions that came up. Commissioner Hodges asked if the license fee of $230 was for a three (3) year license. Sean Pilcher, Building Official, stated that was correct. Commissioner Hodges asked if a landscape company' had multiple lines of work such as tree trimming or building retaining walls that required multiple licenses, what would the additional costs be. Mr. Pilcher stated a tree trimming license was $155 and included the exam, a craftsman registration would be required for building retaining walls over 4 feet or fences over 6 feet and would cost$77 with no testing requirement. He continued by stating the testing fee for a lawn/landscape contractor would be$100. Commissioner Hodges asked how often a contractor would be required to be re-certified. Mr. Pilcher stated the exam would be required once but the contractor would be required to hold a current license. Commissioner Hodges asked where the closest Prometric testing facilities were located. Mr. Pilcher stated Manhattan, Wichita and Kansas City currently offer the contractor licensing tests for all of the contractor licenses required in Salina. He continued to state Salina Area Technical College was an approved Prometric testing center but was not approved for contractor testing but could work on getting the necessary approval needed quickly. Commissioner Hodges asked if a landscape planting contractor license requirement was in Page 2 the works. Mr. Pilcher stated there was not a current license for landscape planting and staff did not have plans for a license for that type of work. A conversation ensued between Commissioner Hodges and Mr. Filcher regarding contractors holding multiple types of licenses. Commissioner Hodges stated the main impetus for the new category of contractor was to make sure the permits issued for backflow devices more closely matched the new N installations that were reported. Mr. Pilcher stated the backflow devices have been installed but staff does not know who had installed the device, a plumbing contractor or the landscape contractor and the new license would require the landscape contractor to list the plumbing contractor that would install the backflow device. He continued by stating that staff wanted to make sure quality irrigation systems were being installed. Michael Schrage, Deputy City Manager, stated staff had researched the availability of testing and the ordinance currently proposed a ninety (90) day effective date but due to the availability of testing staff would suggest extending the effective date to 180 days to allow contractors additional time to take the appropriate test. Mr. Pilcher stated if the ordinance was effective in 90 days it would only allow the contractors three (3) opportunities to take the test, and by extending the effective date it would allow for ten (10) opportunities to take the test. Commissioner Hoppock stated the email received referenced that other cities did not require newly installed backflow devices to be tested and certified since they were tested at the factory. He continued by asking if the testing was to make sure the backflow device was working properly, installed properly or both. Mr. Pilcher stated both, the Uniform Plumbing Code required a test after the backflow device was installed for new installations to ensure the device was working properly. Vice-Mayor Davis stated the email received referenced an additional step between the plumbing contractor and the landscape contractor and asked if the ultimate goal of the ordinance was to track the backflow devices installed and if the extra step was necessary. Mr. Pilcher stated it was anticipated for the plumbing contractor or installer of the backflow device to pull a permit at time of installation, have an inspection completed and that had not always occurred. Vice-Mayor Davis asked how the new requirement would ensure the steps were being followed. Mr. Pilcher stated the Building Advisory Board felt the process would work better. Jason Gage,City Manager, asked if there was an ultimate obligation or responsibility on the landscape contractor if the backflow device installed was not inspected or installed correctly. Mr. Pilcher stated yes, if the plumbing contractor pulled the necessary permit for the backflow device but the landscape contractor did not pull the necessary permit then the landscape contractor could be disciplined if the contractor did not follow the regulations. A conversation ensued between the Commission, Mr. Gage and Mr. Pilcher regarding the steps to discipline a contractor. Vice-Mayor Davis asked if complaints had been filed regarding this item. Mr. Pilcher stated some landscape contractors had submitted written complaints about other landscape contractors performing substandard work. He continued by stating that other contractors in the industry had mentioned to staff on job sites about the issue. Page 3 Vice-Mayor Davis provided his thoughts on the request. Mr. Pilcher stated he was not sure how difficult the specific test was but he had personally taken nine (9) other tests that were fairly simple. Mr. Schrage stated the Building Advisory Board was comprised of nine (9) members from the building trades and design community. Vice-Mayor Davis asked if there were comments made against the policy at the Building Advisory Board meeting. Mr. Pilcher stated no, but the largest amount of conversation was on whether to allow the general contractors to perform the work as well as a separate specialty contractor license. Commissioner Hodges asked if there had been any discussion about consolidating the license types to allow a landscape company to hold one (1) type of license. Mr. Pilcher stated staff had not looked at that but it could be difficult due to multiple testing required for the different licenses. Lauren Driscoll, Director of Community & Development Services, provided a cost breakdown on the license fees over the course of the three (3) year license cycle. Derick Bernhardt, Naturescape Lawn & Landscape, provided information on when he received the packet pertaining to this item and his thoughts on the current process, the new license requirement and installation of the backflow device. Commissioner Hoppock asked if it caused additional work for the landscape contractor to pull the permit for the irrigation system at the same time the permit was pulled for the backflow device. Mr. Filcher stated there would be one permit required for the installation of the irrigation system, the backflow device and electrical work (if necessary). He continued to state the permit would require the name of the plumbing contractor to be listed. Commissioner Hoppock also asked if the landscape contractor already had a plumber lined up for a job to install an irrigation system. Mr. Bernhardt stated yes. Vice-Mayor Davis asked how staff was aware that the plumbing contractors were not pulling the permits for backflow devices. Mr. Pilcher stated more testing reports were being submitted than permits issued. A conversation ensued between Vice-Mayor Davis and Mr. Pilcher regarding the current process for installation of backflow devices and irrigation systems. Vice-Mayor Davis asked Mr. Bernhardt if he had any suggestions on how to resolve the issue. Mr. Bernhardt stated he wished the process would remain separate but if the ordinance passed, his company would pull the necessary permits. Commissioner Hay asked if the responsibility should lie on the plumbing contractor. Mr. Schrage stated some landscape contractors had been installing the irrigation system along with the backflow device. Ms. Driscoll stated staff could not go after the plumbing contractors when staff is not aware of who they are. Mr. Gage provided additional information on how the process would improve if the ordinance was approved. Mr. Bernhardt asked if a permit would need to be pulled if a backflow device was already installed on a new home. Mr. Pilcher stated no. Commissioner Hoppock provided his thoughts on the item and asked that the effective date be extended to 180 days. Page 4 18-0082 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Ordinance No. 18- 10925 amending Chapter 8, Article III, Section 172.1, Chart 1 and Section 8-175, Chart II of the Salina Code to add a new category of contractor licensing for Specialty Lawn/Landscape Irrigation Contractor amending Section 4 Effective Date. That this ordinance shall be in full force 180 days following its adoption and publication once in the official city newspaper on second reading. Commissioner Hodges wanted to confirm that when a landscape contractor completed the y permit application listing the plumbing contractor for the installation of the backflow device, would the duty of the landscape contractor be discharged. Mr. Pilcher stated as far .) as the backflow device, yes. U Vice-Mayor Davis restated the motion to adopt Ordinance No. 18-10925 amending Chapter 8, Article III, Section 172.1, Chart 1 and Section 8-175, Chart II of the Salina Code to add a new category of contractor licensing for Specialty Lawn/Landscape Irrigation Contractor amending Section 4 on second reading. A roll call vote was taken. Aye: (4) Hay, Hodges, Hoppock, Davis. Nay: (0). Motion carried. Vice-Mayor Davis asked if the packets mailed to the parties could be mailed out earlier. Mr. Gage stated staff had a conversation regarding that and will work to mail the packets out earlier. (7.3) Second reading Ordinance No. 18-10920 condemning land for the location and construction of a water treatment plant at South Ohio Street and East Water Well Road, Saline County, Kansas, and directing the city manager to cause the initiation of an eminent domain proceeding as provided by applicable law to acquire the tracts and parcels of land described in the ordinance. Vice-Mayor Davis noted that Ordinance No. 18-10920 was passed on first reading on February 26, 2018 and since that time no comments have been received. 18-0083 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to adopt Ordinance No. 18-10920 condemning land for the location and construction of a water treatment plant at South Ohio Street and East Water Well Road, Saline County, Kansas, and directing the city manager to cause the initiation of an eminent domain proceeding as provided by applicable law to acquire the tracts and parcels of land described in the ordinance on second reading. A roll call vote was taken. Ave: (4) Hay, Hodges, Hoppock, Davis. Nay: (0). Motion carried. (7.4) Approve 2018 Vehicle & Equipment purchases. Debbie Pack, Director of Finance & Administration, explained the bids received, staff recommendations and action options. Commissioner Hodges thanked staff for preparing a very well written staff report for this item. Mrs. Pack recognized Ron Rouse, Fleet Superintendent, for putting the information together. Vice-Mayor Davis provided his thoughts on the request. 18-0084 Moved by Commissioner Hodges, seconded by Commissioner Hay, to approve the 2018 Vehicles & Equipment plan as recommended, authorize staff to proceed with purchases and authorize the city manager to sign contracts with selected vendors. Aye: (4). Nay: (0). Motion carried. Mayor Ryan joined the meeting at 4:51 p.m. via phone. Pan 5 (7.3) Award contract for the Downtown Streetscape Project and Downtown Water Line Project. Jim Kowach, Director of Public Works, briefly explained the bids received. Dan Stack, City Engineer, presented the Downtown Streetscape Improvements presentation to review the add-alternates. re- Mr. Kowach continued to provide additional information on the project budget and the bids received. Commissioner Hoppock asked if there were dates within the development agreement to meet. Jason Gage, City Manager, stated the information within the development agreement wasn't clear but was more of a practical issue than it was an agreement issue. He continued by reading the information pertaining to timelines to be met from the development agreement. Commissioner Hoppock asked what the difference were in the debt service requirement between Option 1 (59.9 million) and Option 2 ($11 million) of the agenda item. Mr. Gage stated it was approximately $64,000 to $65,000 per year per $1 million in additional debt service, which would be an additional S65,000 approximately per year debt service difference. Commissioner Hoppock asked how the gap would be filled between the STAR Bond amount and the total debt. Mr. Gage stated at the time when bonds were to be issued, the numbers would be updated to include any projects that were not anticipated in the original numbers and a determination would be made by the Department of Commerce what those numbers would support. He continued to state if the number did not support the full $19.1 million bond issue then the City would have to make up the difference through general obligation bonds. Commissioner Hodges asked if staff could speak to what the impact of Senate Bill No. 432 and 434 might have on the STAR Bond project in general. Mr. Gage stated Senate Bill No. 432 was an accountability/reporting bill and it was difficult to predict, if it passed, we would have to determine if we would be subject to all the provisions, absent an exception, we're presuming we may be, it could be problematic for the project. He continued to provide information on the Senate Bill and the effect on the STAR Bond project. He also stated that Senate Bill No. 434 required such stringent requirements that would eliminate the ability to do STAR Bonds and stated he did not think the bill would make it but if it did, it could require the City of Salina to issue STAR Bonds before the bill went into effect. He also provided additional information on the process of changes in law in the State of Kansas. A conversation ensued between Commissioner Hodges and Mr. Gage regarding the senate bills relating to STAR Bonds. Commissioner Hodges asked if project approval was received from the State of Kansas Department of Commerce. Mr. Gage stated yes, the only thing that was not done yet was the issuance of the STAR Bonds. Commissioner Hodges asked if the nine (9) conditions that were put on the approval were met and if it would affect the approval of the project. Mr. Gage stated the nine (9) conditions were a double check to make sure the City of Salina was following the components of the project plan. He continued to state the Department of Commerce would Page 6 review the conditions to ensure they were met prior to issuance of the bonds. Commissioner Hodges asked if the Stiefel Theatre renovations and the car museum would be subject to development agreements or separate transferee agreements and asked if the condition relating to agreements for the private project components would need to be satisfied in order to satisfy the conditions. Mr. Gage stated the way the development agreement was setup the STAR Bonds would not go directly to the Stiefel Theatre project but was based on reimbursement of STAR Bond proceeds from the Fieldhouse project and then the City of Salina would have the discretion to enter into an agreement. He continued to state staff thought the Department of Commence liked what could happen through the Stiefel Theatre, but there was not a direct STAR Bond issuance piece, but a transferee agreement would be the type of agreement used for both the Stiefel Theatre and the car museum. Conunissioner Hoppock asked if the transferee agreements with the Stiefel Theatre and the car museum would need to be in place before the STAR Bonds were issued. Mr. Gage stated the transferee agreements would not have to be in place prior to issuance of the STAR Bonds. Commissioner Hodges provided her thoughts on the Downtown Streetscape project, the Downtown Waterline project and the funding of the projects. Commissioner Hodges asked if there was an alternate plan for the funding of the project and if the same assumptions given to the commission in April of 2017 in terms of the amount of cash the City of Salina and/or the developer would need to come up with to bridge the gap still in play. Mr. Gage stated any agreement could be subject to further negotiations if certain assumptions don't pan out. He continued to state there was a plan A and B and they could be interchangeable. Plan A would be to work with the Department of Commerce on the exception and continue with the same natural timeline, Plan B would be to plan ahead and issue the STAR Bonds before the effective date. He continued to state if the funding through STAR Bonds was not an option, you would go back to renegotiations but the public infrastructure piece would have to be funded through the general fund. Commissioner Hodges provided her thoughts on the natural timeline of the project in comparison to STAR Bond projects in Derby and Goddard. Commissioner Hodges asked for staffs opinion on the project and the future of the project. Mr. Gage stated he was comfortable with the project and the projects that occurred in Derby and Goddard were a single piece of land with one developer. Michael Schrage, Deputy City Manager, stated with the complexity of the downtown project combined with the expectations of both the City of Salina and the master developer to be deliberate extended the timeline. He continued to state he did not know much about the projects in Derby or Goddard but one of them was facing challenges on the backside after the development agreement was executed trying to carry out the project. A conversation ensued between Commissioner Hodges, Mr. Gage and Mr. Schrage regarding the other STAR Bond projects in Kansas. Commissioner Hodges asked if there were concerns regarding the developer of the Old Chicago project due to the owner pulling out of another STAR Bond project in Kansas. Mr. Schrage stated that the Old Chicago project was scheduled to be on the Design Review Board agenda this week, had submitted a building permit, committed to a commencement date which was the earliest commencement date by way of a transferee agreement and the Page 7 site had been purchased. Mr. Gage stated Salina 2020 had met their commitment of the development agreement to spend at least$200,000 in demolition and site work for the hotel project in order for the Old Chicago project to move forward. Commissioner Hodges asked if the uses of the renewed special sales tax were the river project, streets and property tax stabilization. Mr. Gage stated yes and continued to provide additional information on the special sales tax uses. Commissioner Hodges asked if sales tax would be an alternative if the STAR Bond legislation did not go as planned. Mr. Gage stated there were a couple choices: to increase property taxes to pay for the debt service, to use the special sales tax piece or cut other capital improvement fund projects or operations. Commissioner Hodges provided her thoughts on the use of the special sales tax for the river project. Commissioner Hodges asked how the sales tax was over the last six (6) months and if it was still building. Mr. Gage stated the City of Salina saw a narrow band on the ups and downs and it was holding stable. Commissioner Hodges provided her thoughts on the Downtown Streetscape project, the Downtown Waterline project, and the river project. A conversation ensued between Commissioner Hodges and Mr. Gage regarding the funding of the projects. Commissioner Hodges continued to provide her thoughts on the Downtown Streetscape project, the Downtown Waterline project and the river project. Mr. Gage stated the options for the issuance of the STAR Bonds. Commissioner Hodges asked if a revised assumption would be available from Development Strategies. Mr. Schrage stated the revised assumption was provided in December, 2017 and it had included the restaurant for the hotel. He continued to provide additional information on the revised assumption provided. Commissioner Hoppock asked if the STAR Bonds would be able to be issued under the current scenario not knowing what would happen to the Senate Bills. Mr. Gage stated there was a lot of discretion with the issuance of STAR Bonds and there was a very knowledgeable financial team to help guide the Commission through the process. A conversation continued to ensue between the Commission and Mr. Gage regarding the bonding of the downtown project. Vice-Mayor Davis asked if STAR Bonds were not an option and the City of Salina would have to finance the project, do any of the agreements dissolve the Community Improvement Districts (CID's) or the Tax Increment Financing District (TIF). Mr. Gage stated it could be a benefit to keep the CID's and TIF district for revenue sources but the decision would have to be reviewed by staff to determine the best outcome. Vice-Mayor Davis provided his thoughts on the projects. Mayor Ryan provided his thoughts on the projects. Judy Larson, Salina, Kansas, asked if the stop signs at Santa Fe Avenue & Ash Street would remain through the project. Mr. Kowach stated yes. Mr. Kowach provided additional information on the project funding and options on the add-alternates in the future if they were not approved as part of the project today. Page 8 18-0085 Moved by Commissioner Hay, seconded by Commissioner Ryan, to award the entire Downtown 1 Streetscape project with all 7 add-alternates and the Downtown Waterline project. Commissioner Hodges asked for a report of the sales tax collected over the last couple years and asked if there would be a likelihood of a bond downgrading for the City of Salina i given an increase in the City's overall debt structure. Mr. Gage stated staff could provide w the commission with additional sales tax information and the trend. He continued by h stating the bond rating company did indicate the City was just slightly higher than the 8 average for total debt service but indicated two (2) things that would affect a bond rating in 1 the future: one (1) a significant increase in the amount of indebtedness not offset by 8 retirement of debt and two (2) falling fund balances. Mayor Ryan thanked the local bidders for the submittal of bids for the projects. Vice-Mayor Davis restated the motion to award the entire Downtown Streetscape project with all 7 add-alternates and the Downtown Waterline project. Aye: (4). Nay: (1) Hodges. Motion carried. Mayor Ryan left the meeting at 6:10 p.m. Vice-Mayor Davis called for a five (5) minute recess at 6:10 p.m. The meeting reconvened at 6:15 p.m. DEVELOPMENT BUSINESS (8.1) Application No. Z18-1, (filed by Curt Robertson on behalf of Nine South 1 Development, LLC.), requesting change in zoning district classification from A-1 (Agricultural) to C-3 (Shopping Center) district on a 9.23 acre tract of land located on the east side of South Ninth Street between the Market Place Apartments and Sam's club and is addressed as 2755 South Ninth Street. (8.1a) First reading Ordinance No. 18-10926. Dean Andrew, Director of Planning, stated the applicant requested the item be further postponed to the March 19, 2018 agenda. Jeff Maes, Nine South, stated the applicant was not available to be in attendance and requested the item be moved to March 19, 2018. Vice-Mayor Davis asked if questions regarding the item could be asked today pertaining to the Planning Commission's minutes and decision. Jason Gage, City Manager, stated it could be done today but would refer to the City Attorney. Greg Bengtson, City Attorney, stated the question could be posed to staff but they may not be able to answer the question today. Vice-Mayor Davis asked for clarification on the review of a commercial property in relation to the residential neighboring lots and the zoning of the property change to a C-3 (Shopping Center) instead of a planned commercial district. Mr. Andrew stated staff explained the situation to the Planning Commission that required landscape buffer and other items to protect the residential relationship. He continued by stating the property would not be able to meet the planned commercial district requirements. 18-0086 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to postpone Ordinance No. 18-10926 requesting a change in zoning district classification from A-1 (Agricultural) to C-3 Paee 9 (Shopping Center) district on a 9.23 acre tract of land located on the east side of South Ninth Street between the Market Place Apartments and Sam's club and is addressed as 2755 South Ninth Street to the March 19, 2018 City Commission meeting. Aye: (4). Nay: (0). Motion carried. (8.2) Resolution No. 18-7524 authorizing the Vice-Mayor to execute an Easement Encroachment Agreement with Matthew K. Steadham to allow a detached garage to be located in a public sanitary sewer easement and a public utility easement in the side yard at 1310 Lakeview Drive, Salina, Kansas. Dean Andrew, Director of Planning, explained the request, comments from affected utilities, possible findings and action options. Commissioner Hay asked if the property owner was aware the agreement would need to be disclosed when the property was listed for sale. Mr. Andrew stated upon approval, the agreement would be signed by both the Vice-Mayor and Mr. Steadham, and then filed with the Register of Deeds to run with the land. Commissioner Hay asked when staff was notified of the placement of the garage. Mr. Andrew stated staff was notified of the placement of the garage when an inspection was called in for the garage. Commissioner Hay asked if the footing of the garage was inspected. Michael Schrage, Deputy City Manager, stated the footing inspection was approved without a site plan in hand and the inspector overlooked the width of the easement so the footing and foundation inspection passed based on the contractors explanation in the field of the change in location and it was approved due to meeting the side yard requirement. He continued to state the contractor and inspector failed to acknowledge the width of the easement and it was found when the Planning staff noticed it was in the easement. Lauren Driscoll, Director of Community & Development Services, stated there was notification on record that the original owner was aware of the issue in writing through notice of the City of Salina. She continued to state there was a clear issue of the original owner not disclosing that information. Commissioner Hoppock asked if an occupancy certificate had been issued on the property. Mr. Schrage stated that an occupancy certificate had not been issued on the garage as it was a standalone project after the occupancy of the home. Commissioner Hoppock asked if an occupancy certificate could be issued if the item passed. Mr. Schrage stated yes, it could be issued upon approval of the agenda item. Commissioner Hoppock provided his thoughts on the request and the need for possible changes to keep the issue from happening again. Mr. Schrage provided additional information on how the situation occurred and staff conversation regarding changes to the inspection process. Vice-Mayor Davis asked if something could be done to the previous owner. Greg Bengtson, City Attorney, stated it would be a situation between the previous owner and the current owner. ,18-0087 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to adopt Resolution No. 18-7524 authorizing the Vice-Mayor to execute an easement encroachment agreement with Matthew K. Steadham to allow a detached garage to be located in a public sanitary sewer easement and a public utility easement in the side yard at 1310 Lakeview Drive, Salina, Kansas. Aye: (4). Nay: (0). Motion carried. Page 10 OTHER BUSINESS Commissioner Hodges acknowledged receipt of the Salina Community Economic Development Organization (SCEDO) report and asked if the item could be added to the study session agenda for either March 12th or March 26th meeting. Jason Gage, City Manager, stated staff planned to schedule the continued discussion on sanitation for March 12, 2018 and would work with SCEDO to schedule a study session on March 26, 2018. 8 ADJOURNMENT 18-0088 Moved by Commissioner Hay, seconded by Commissioner Hoppock, that the regular meeting of A the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting adjourned at 6:45 p.m. 1C4111"1 fileg [SEAL] Trent W. Davis, M.D., Vice-Mayor ATTEST: Shandi Wicks, CMC, City Clerk I 1 Page 11