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12-11-2017 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS December 11,2017 4:00 p.m. tn- The City Commission convened at 2:30 p.m. for the Design Review of Police Department Training Center/Range and at 3:45 p.m. for Citizens Forum. t The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of 6 silence. Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Commissioners Jon Blanchard,Trent Davis, Melissa Rose Hodges, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney;and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Phil Black, 118 E. Republic, provided information on the types of bike racks and the location of the bike racks at the City-County Building. Joe Hay, Jr, 109 Baker Street, stated Images Recycling would be closing on December 14, 2017 and asked if there were any ideas to replace the facility for recycling in Salina. Jason Gage, City Manager, asked staff where the city recycling was taken. Jim Kowach, Director of Public Works, stated the city recycling was taken to a location in McPherson. Commissioner Hodges stated she had been contacted by citizens regarding this topic and stated she felt the need for conversations regarding the topic sooner than later. A conversation ensued between the Commission, Mr. Hay, Mr. Kowach and Mr. Gage regarding the potential in expanding the curbside recycling program, an interim recycling program and the future of recycling. Commissioner Davis asked if staff could contact the owner of Images Recycling to see if December 14, 2017 was a set date for closure. Mr. Gage stated staff could contact the owner. Commissioner Ryan asked what types of products were taken to Images Recycling. Mr. Gage provided a brief description of the types of items accepted at Images Recycling. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of December 4, 2017. (6.2) Approve Resolution No. 17-7506 appointing members to various boards and commissions. Page 1 (6.3) Approve Resolution No. 17-7504 describing the corporate limits of the City of Salina. 17-0374 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. z ADMINISTRATION N (7.1) Resolution No. 17-7505 adopting the 2018-2022 Capital Improvement Program. Jason Gage, City Manager, explained the program and action options. Commissioner Davis asked why the gateway signage was moved to 2019. Mr. Gage stated the gateway signage was a cash project and in order to make the funding work for 2018 the gateway signage project was moved to 2019. Jim Kowach, Director of Public Works, stated after conversation with Federal Highway Association regarding the state program, it would work better for the gateway signage project to continue in 2019. Commissioner Blanchard asked what the average annual program amount was. Mr. Gage stated the annual average was between $142 million and$145 million. Commissioner Blanchard asked for additional information on the downtown streetscape project. Mr. Gage stated there would be a requirement for additional funds for the downtown streetscape project. Commissioner Blanchard asked what the current bonded indebtedness was. Mr. Gage stated he thought the general obligation bond number was in the 60's. A conversation ensued between the Commission and Mr. Gage regarding the bonded indebtedness and the future bond rating for the City of Salina. Commissioner Blanchard asked if the sanitation automation and recycling program was implemented, what cost would that have on the budget. Mr. Gage stated if the program was put into place there would be a need for eight (8) or nine (9) new trucks and all new trash containers, which would be a significant cost. Mayor Crawford asked if the transporting of the curbside recycling was considered in the price for the program. Mr. Gage stated the cost for transporting was included in the recycling plan. 17-0375 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to adopt Resolution No. 17- 7505 adopting the 2018-2022 Capital Improvement Program budget. Aye: (5). Nay: (0). Motion carried. (7.2) Resolution No. 17-7507, which repeals Resolution No. 13-7055 and provides for a new special assessment financing policy. Jason Gage,City Manager, explained the policy and action options. Commissioner Blanchard asked how you would describe our growth management strategy in Salina. Mr. Gage stated there was not a growth management plan or strategy but there was general language in the comprehensive plan on infill and Greenfield development. He continued by stating there was little information in the Plan but there would be a need to infer the steps of the Live Salina Housing Plan. Page 2 A conversation ensued between the Commission and Mr. Gage regarding the growth management strategy for Salina and the implementation matrix of the comprehensive plan. Commissioner Blanchard provided his thoughts on the special assessment policy and the comprehensive plan. LL Commissioner Ryan referenced a portion of the staff report pertaining to interim street standard and ability to later upgrade the street to full standard specification. He continued by asking if the person making the application would be paying for the interim street standard or the future perceived full street standard. Mr. Gage stated if it made sense to use the special assessments for off-site improvements as an interim street standard, it reserves the City's right to take the improvements up to full standard specification. Commissioner Ryan asked for clarification on the private contribution on the petitioner contribution amount base on contiguity. Mr. Gage stated there was an error in the Live Salina Housing Study and staff had contacted the developer of the study and thought the private contribution should be between 50 and 100 percent. He continued to state staff had set the percentage at 75 percent. Commissioner Hodges provided her thoughts on the policy and commended staff for their work on the policy. Commissioner Hodges stated under Section 2 (e) and (m) she had the financial interest listed as 25 percent instead of 33.33 percent and under Section 4 (b) wanted to confirm that the City of Salina did maintain control over the engineering of the streets. Mr. Gage stated street standards were built into the code to cover the specific requirements for new streets. He also stated the percentage for financial interest staff had listed from the study session was between 25 percent and 50 percent so staff picked 33.33 percent which was the middle of the two (2) percentages from the study session. Commissioner Hodges referenced Section 6 of the agreement and asked if a developer would be required to enter into a development agreement or was the policy intended to state may be required. Mr. Gage stated there would typically be a development agreement for almost all special assessment financing districts. Commissioner Hodges provided her thoughts on the language within the policy pertaining to the development agreement. Commissioner Davis provided his thoughts regarding the policy. Commissioner Blanchard asked where a decline in population would fall into the risk. Mr. Gage stated the community could still be declining in population but still have increase in housing. He continued to state the developers were very conservative and would develop in small phases. Commissioner Davis provided his thoughts on infill and the need for future development in the center of town. Mayor Crawford provided her thoughts on infill development in downtown Salina. Joe Hay Jr, 109 Baker, provided his thoughts on the policy and the need to postpone consideration of the policy until the new commissioners take seats. Commissioner Blanchard asked Mr. Hay what sections of the policy he felt were not consistent and fair. Mr. Hay stated he was not sure why there was a need to rush the policy through for approval. Commissioner Davis provided his thoughts on the policy. Page 3 Todd Welsh, 221 S. Morris Drive, provided his thoughts on the new policy, open market availability on houses and new development in Salina. A conversation ensued between the Commission, Mr. Gage and Mr. Welsh regarding the new policy and possible need for changes on the policy. L. Mr. Welsh asked if something would be filed against a deed on a property if the street standards for new development were initially developed as minimum street standard and later upgraded as full street standard. Mr. Gage stated he did not think there would be consent to future special assessments filed on a property. Commissioner Blanchard asked how it was determined if the petitioner was a developer or a homebuilder. Mr. Gage stated there was not a way for staff to determine if a petitioner was a homebuilder or a developer. A conversation ensued between the Commission, Mr. Gage and Mr. Welsh regarding the ability to make developed lots available to the general public and the new policy. Mike Hoppock, 914 Oak Lane, provided his thoughts on the new policy, economic development and infill and redevelopment. A conversation ensued between the Commission and Mr. Hoppock regarding infill and redevelopment in Salina. Daryl Bixby, 1519 Briargate, provided his thoughts on the new policy, infill and redevelopment. Aaron Householter, 205 Pine Ridge Drive, provided his thoughts on the new policy. Stan Byquist, 2601 S. Ohio, thanked the commission, staff and the involved citizens for their hard work on the new policy and provided his thoughts on the policy. Kelly Dunn, 2324 Sunset Ridge, provided his thoughts on the new policy and the need to keep the current policy. Bob Haworth, 913 Twin Oaks Drive, provided his thoughts on the new policy and petitioner contributions. Commissioner Davis asked if the average price ranges listed were tied to the actual selling prices in Salina. Commissioner Blanchard stated the numbers were based on incomes in Salina and past new home construction projects. Michael Schrage, Deputy City Manager, stated there was an analysis on the income levels and the price points the income levels could afford. A conversation ensued between the Commission and Mr. Gage regarding the price points listed within the Live Salina Housing Study. Commissioner Blanchard provided his thoughts on special assessments and the current economy. The Commission recessed for a break for 10 minutes at 7:00 p.m. and reconvened at 7:10 p.m. Mayor Crawford asked the Commission for a consensus on voting on the item. Commissioner Davis provided his thoughts and suggested edits to include in the policy. A conversation ensued between the Commission and Mr. Gage on possible edits to incorporate in the policy. Mr. Welsh provided his thoughts on the average price range of housing in Salina. A conversation continued to ensue between the Commission, Mr. Welsh and Mr. Gage Page 4 regarding the average price range of housing in Salina and special assessments. A conversation continued to ensue between the Commission and Mr. Gage on possible edits to incorporate in the policy and the petitioner contribution requirements. 17-0316 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Resolution No. 17- 7507 adopting the special assessment financing policy with changes to Section 10, Petitioners Contribution Requirements, changing the High category to $275,000+, the Medium category to $175,000- $275,000 and combine the moderate and low categories. Commissioner Blanchard read the full email dated December 7, 2017 of James Maes to be included in the record: "I would strongly recommend that the current lame duck commissioner not be involved in setting "special assessment" policy for the future of Salina. The Special Assessment policy stance adopted by this commissioner over the previous years, became one of the major differentiators in the platform for the open City Commission seats. It is evident by the margin of victory of Mike Hoppock, that the voters absolutely disagreed with the existing commissions stance on special assessments. To allow the current lame duck, sanctioned, commissioner the ability to set policy on a matter that has far reaching future ramifications to the community and home owners of Salina, is wrong on many different levels. I would sincerely request that the commissioners table this matter until the new commission is seated. Please forward this to the Salina City Commissioners. Sincerely James Maes. Mayor Crawford restated the motion to adopt Resolution No. 17-7507 adopting the special assessment financing policy with changes to Section 10, Petitioners Contribution Requirements, changing the High category to 5275,000+, the Medium category to$175,000 - $275,000 and combine the moderate and low categories. Aye: (4). Nay: (1) Ryan. Motion carried. Commissioner Blanchard thanked Todd Welsh for his attendance and help DEVELOPMENT BUSINESS (8.1) First reading Ordinance No. 17-10915 amending Chapter 2 of the Salina Code relating to the formation and implementation of a Land Bank within the City of Salina. Lauren Driscoll, Director of Community (Sr Development Services, explained the regulations, proposed ordinance, fiscal impact and action options. Commissioner Blanchard asked if there was a requirement for participation from the school district or the county. Ms. Driscoll stated if there was a large number of houses within the land bank there could be a need to work directly with the school district and the county but did not think there was a large need in Salina. Michael Schrage, Deputy City Manager, stated if a property came into a land bank with delinquent taxes it would affect the other taxing entities. Commissioner Davis asked if there was any funding for this implementation. Ms. Driscoll stated at this time there was not any current funding for the Land Bank. Commissioner Hodges asked if there would be a possibility to work with outside agencies. Ms. Driscoll stated as the policy and procedure manual was created staff would work directly with outside agencies. Page 5 Commissioner Blanchard asked if there was a possibility to add a land bank fee for future 111 developments. Jason Gage, City Manager, stated staff would need to look at the steps for creation of an impact fee. Ms. Driscoll provided information on possibly creating a fee for funding the land bank. 17-0327 Moved by Commissioner Hodges, seconded by Commissioner Davis, to pass Ordinance No. 17- 10915 amending Chapter 2 of the Salina Code amending Chapter 2 of the Salina Code relating to n the formation and implementation of a Land Bank within the City of Salina on first reading. Aye: (5). Nay: (0). Motion carried. tri OTHER BUSINESS Mayor Crawford thanked the Parks & Recreation department for their work on the Mayor's Christmas Party. Commissioner Hodges stated the commission had received an email from Jason Gage, City Manager regarding the questions of the commission on the STAR Bond District, transferee agreements and the downtown development. She continued to state she would be in favor of having the necessary parties attend the next meeting to have commissioners' questions answered. Jason Gage, City Manager, stated the scheduling would be up to the governing body but there would be multiple parties that would need to be available to discuss the topic. He continued by stating that staff could work to bring the necessary parties together for the next meeting. Commissioner Blanchard provided his thoughts on the downtown STAR Bond District. 17-0378 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to place on the agenda for the December 18, 2017 meeting to get an update from Salina 2020, Inc. in a public setting on the STAR Bond project. Aye: (4). Nay: (1) Crawford. Motion carried. (9.1) Request for executive session (personnel). 17-0379 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to recess into executive session to discuss an employee's performance and status pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1) for 20 minutes. The open meeting will resume in this room at 8:50 p.m. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 8:30 p.m. and reconvened at 8:50 p.m. No action was taken. 17-0380 Moved by Commissioner Ryan, seconded by Commissioner Davis, to extend the current executive session for an additional 55 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 8:50 p.m. and reconvened at 9:45 p.m. No action was taken. ADJOURNMENT 17-0381 Moved by Commissioner Ryan, seconded by Commissioner Davis, that the regular meeting of the S Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 9:45 p.m. Page 6 ! s . [SEAL] K:ye ra ord, Mayor ATTEST: li062". z Shandi Nicks,CMC, City Clerk w U 1 II Page 7