08-28-2017 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 28, 2017
4:00 p.m.
The City Commission convened at 2:00 p.m. for Bond Refunding Discussion, at 2:30 p.m. for
Review of Survey Results for Sanitation and Recycling and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:05 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
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Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard, Trent Davis, Melissa Rose Hodges, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of September, 2017 as "National Recovery Month" in the city of Salina.
Don Green, Senior Recovery Coach, read the proclamation and announced
associated events.
(3.2) Joan Ratzlaff with the Salina Area Workers' Coalition read the Labor Day
proclamation and announced associated events.
CITIZENS FORUM
Chris Soldan, 712 W. South, would like the yard maintenance ordinance reviewed to allow
for a notice to be sent for each time a yard would need mowed instead of just one notice.
He continued by providing information on the cost of an abatement for mowing.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of August 21, 2017.
(6.2) Approve Resolution No. 17-7474 authorizing the City Manager to renew a three-
year City Right-of-way Mowing Contract with Fox Lawn& Landscaping.
(6.3) Approve Resolution No. 17-7478 appointing members to various boards and
commissions.
(6.4) Consider recommendations for grant fund allocation to local agencies for the 2017
Kansas Emergency Solutions Grant and approve Resolution No. 17-7479
implementing a conflict of interest policy for the Emergency Solutions Grant
Program.
Commissioner Davis requested that Item 6.4 be removed from the consent agenda.
Mayor Crawford stated she felt boards and commissions were a very serious part of our city
government and would like board members to take their appointment very seriously. She
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. continued to state the importance of the board meetings and the attendance of the board
1 members.
Commissioner Davis asked if the approval of 6.4 was for the adoption of the conflict of
interest policy or acceptance of the funds. Michael Schrage, Deputy City Manager, stated the
E action was to approve the adoption of the conflict of interest policy and the acceptance of the
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Q. funds.
17-0l3 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to approve the consent
agenda less Item 6.4. Aye: (5). Nay: (0). Motion carried.
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U (6.4) Consider recommendations for grant fund allocation to local agencies for the 2017
Kansas Emergency Solutions Grant and approve Resolution No. 17-7479
implementing a conflict of interest policy for the Emergency Solutions Grant
Program.
Commissioner Davis asked why the Ashby House request was not fulfilled for the street
outreach. Sue Cline, Development Services Supervisor, responded by stating the City of
Salina no longer had an opportunity to provide their input on the allocation. She continued
to state that the KHRC fully reviewed the requests and had notified staff that they do not
like to duplicate the funds to multiple agencies for the same services.
Mayor Crawford asked what HMIS stood for. Ms. Cline stated it stood for Homeless
Management Information System. She continued to provide information on the system and
how it worked.
17-0244 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve Resolution 17-
7479 implementing a conflict of interest policy for the Emergency Solutions Grant Program. Aye:
(5). Nay: (0). Motion carried.
17-0245 Moved by Commissioner Hodges, seconded by Commissioner Blanchard, to accept the conditional
grant award for the 2017 Emergency Solutions Grant (ESG-FFY2017) from the Kansas Housing
Resources Corporation (KHRC), to benefit local recipient agencies, and authorize the Mayor and
Finance Director to sign the related grant documents for allocations. Aye: (5). Nay: (0). Motion
carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 17-10896 approving the issuance of general
obligation bonds by the Salina Airport Authority for the purpose of financing the
cost of certain Capital Improvements located at the Salina Regional Airport and
Airport Industrial Center; and approving a contract between the City and the Board
of Directors of the Salina Airport Authority.
Mayor Crawford noted that Ordinance No. 17-10896 was passed on first reading on August 21,
2017. Since that time no comments have been received. As was noted during the discussion
preceding first reading, paragraph 6 of the Contract has been supplemented by the addition of
language indicating that the city's reimbursement of the Salina Airport Authority temporary notes
"shall be made no later than July 25, 2019."
17-0246 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 17-
10896 approving the issuance of general obligation bonds by the Salina Airport Authority for the
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purpose of financing the cost of certain Capital Improvements located at the Salina Regional
Airport and Airport Industrial Center; and approving a contract between the City and the Board of
Directors of the Salina Airport Authority on second reading. A roll call vote was taken. Aye: (5)
Blanchard, Davis, Hodges, Ryan, Crawford. Nay: (0). Motion carried.
(7.2) Second reading Ordinance No. 17-10895 designating certain streets as main traffic
ways pursuant to K.S.A. 12-685.
Mayor Crawford noted that Ordinance No. 17-10895 was passed on first reading on August 21,
a 2017 and since that time no comments have been received.
17-0247 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to adopt Ordinance No.
1710895 designating certain streets as main traffic ways pursuant to K.S.A. 12-685 on second
reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hodges, Ryan, Crawford. Nay: (0).
Motion carried.
(7.3) Resolution No. 17-7476 authorizing the Mayor to enter into an agreement for the
purchase of a dedication monument in honor of Mrs. Karen M. Graves for her local
service to and for the City of Salina.
Chris Cotten, Director of Parks and Recreation, explained the request, agreement and
action options.
Commissioner Ryan asked if Memorial Art Company was the sole company the City of
Salina used for the type of services offered. Mr. Cotten, stated due to the low project cost,
staff was not required to obtain official bids for the project.
Commissioner Blanchard stated he looked at alternatives for a scheme and had asked Mr.
Main with Memorial Art Company for his thoughts and opinions on the memorial. He
continued to provide his thoughts on the cost for the monument.
Commissioner Davis asked where the memorial plaza will be located at. Mr. Cotten stated
it would be located at the Tony's Pizza Event Center in the northwest corner next to the
seating area.
Commissioner Hodges provided her thoughts on the honoring of Mrs. Karen M. Graves
and all women mayors in Salina. She continued to thank key staff members and various
agencies in the City of Salina that helped to make it happen.
17-0248 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Resolution No. 17-
7476 authorizing the Mayor to enter into an agreement with Main Brothers, Inc. d/b/a Memorial
Art Company for the purchase of a dedication monument in honor of Mrs. Karen M. Graves for
her local service to and for the City of Salina. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(8.1) Acknowledge receipt of a constitutional economic development tax exemption
application from the Salina Economic Development Corporation requesting a
property tax exemption for a research and development facility (the Bulk Solids
Innovation Center).
Dean Andrew, Director of Planning,explained the policy, application submittal and
requested action.
Commissioner Hodges asked if the only action today was the acceptance of the application.
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Mr. Andrew stated yes, the only action today was to accept the application.
1 Commissioner Blanchard asked if the submittal of an application according to the policy
was prior to the construction or development of a building. Mr. Andrew stated the order of
the policy would typically be prior to construction of the building but there could be
- deviations within the policy.
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Commissioner Blanchard asked if the application was a standard application or if the
H information submitted varied. Jason Gage, City Manager, stated the application was
standard but there could be deviations in the application process. Greg Bengtson, City
Attorney, stated the policy would anticipate this type of request but it was a unique
8 request. He continued to state the applicant would probably be responsive to welcoming
questions for any additional information the Commission would like to know.
Commissioner Blanchard stated he would like to know what role the Kansas Department of
Commerce played in the development of the building and would like clarification on the
number of and type of jobs created. Mr. Andrew stated the references within the
application were within a report that was submitted to the economic development
administration and that information would be fully available to the Commission at the time
of the public hearing.
17-0249 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, for the City Commission
to acknowledge receipt of the tax exemption application, refer the application to the City Manager
for an analysis of the costs and benefits of granting such an exemption and authorize staff to
schedule a public hearing to consider the application. Aye: (5). Nay: (0). Motion carried.
1 (8.2) Authorize the Mayor to sign the final plat of the Dakota Addition, a replat of Lots 1-
8, Block 15 of the Elmdale Addition to the City of Salina,Saline County, Kansas.
Dean Andrew, Director of Planning, explained the request and action options.
Commissioner Blanchard asked if this request could be characterized similar to the
rezoning on Ohio and Van Home that was done recently. Mr. Andrew stated yes, the
rezoning would be to use the vacant lot to develop smaller buildable lots for businesses to
build on.
17-0250 Moved by Commissioner Hodges, seconded by Commissioner Blanchard, to authorize the Mayor
to sign the plat for the proposed Dakota Addition. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
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(9.1) Request for executive session (legal).
17-0251 Moved by Commissioner Davis, seconded by Commissioner Hodges, to discuss contract
negotiations with legal counsel pursuant to the attorney-client privileged communications with
legal counsel exception, K.S.A. 45-7319(b)(2), for 30 minutes. The open meeting will resume in this
room at 5:30 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:00 p.m. and reconvened at 5:30
p.m. No action was taken.
17-0252 Moved by Mayor Crawford, seconded by Commissioner Hodges, to extend the current executive
session for an additional 30 minutes. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 5:30 p.m. and reconvened at 6:00
p.m. No action was taken.
17-0253 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to extend the current
executive session for an additional 30 minutes. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 6:00 p.m. and reconvened at 6:30
p.m. No action was taken.
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ADJOURNMENT
17-04 Moved by Commjtssioner Ryan, seconded by Mayor Crawford, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:30 p.m.
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[SEAL] ye J. a<s ord, Mayor
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ATTEST:
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Allison Strait, Deputy City Clerk
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