08-21-2017 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 21,2017
4:00 p.m.
The City Commission convened at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:02 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
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silence.
8 Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard, Trent Davis, Melissa Rose Hodges, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
Karen Shade, 111 Wisconsin, stated the current audit on the website was the 2014. Jason
Gage, City Manager, stated the 2015 audit was just completed and would be posted to the
website and the 2016 audit was currently being worked on.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on the proposed 2018 budget.
(5.1a) Adoption of Ordinance No. 17-10897 adopting and appropriating the
2018 annual budget
(5.1b) Resolution No. 17-7471 adopting the position classification and salary
schedule for City employees for 2018.
(5.1c) Resolution No. 17-7473 adopting the 2018 Comprehensive Fee Schedule for
the City of Salina, Kansas.
Mayor Crawford opened the public hearing.
Cindy Beneke, Interim Director of Finance & Administration, summarized the proposed
budget, challenges, revenues, proposed mill levy, expenditures, changes to the pay plan
and the comprehensive fee schedule.
Commissioner Davis stated the general fund balance on the staff report was listed at $3.7
million and would increase to $5.5 million for 2018. Jason Gage, City Manager, stated the
remaining general fund balance for 2017 would be closer to $5 million with the addition of
the $1.2 million for the renaming of the Bicentennial Center and moving some sales tax
money to the general fund for general fund stabilization. He also stated there would also be
a slight increase in 2018 by moving some of the sales tax money to the general fund for
general fund stabilization.
Mr. Gage also stated staff would be bringing back a resolution to the Commission for
changes to the general fund and a few other funds.
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Judy Larson, Salina, Kansas, stated it would be helpful to know the name and title of the
person giving the presentation.
Karen Shade, 111 Wisconsin, provided her thoughts on the comprehensive fee schedule
pertaining to fireworks and pay schedule for city employees. Jason Gage, City Manager,
Z stated the temporary use permit application fee was $525 and the permit fee was $2,100 for
W facilities 1,500 square feet or less, plus a$2.25 per square foot over 1,500 square foot.
Commissioner Blanchard stated the compensation of an employee was not based on just
Tsthe hourly wage. Mr. Gage stated there was a range and there were two (2) positions under
the wage given to the Commission from the workers coalition. He continued to state that
the employee would have an ability to increase due to performance evaluations.
Ms. Shade thanked Mr. Gage for the information on the fireworks fees.
Commissioner Davis asked what a living wage was considered. Mr. Gage stated the living
wage was the base pay for an individual employee. He continued to state employees had
the option to have health insurance through the City of Salina along with retirement, life
insurance and other benefits.
Commissioner Blanchard stated the City Commission approved a couple of years ago an
increase in wages for City employees and the increase in economic development to create
additional jobs in Salina.
There being no further comments the public hearing was closed.
17-0235 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Ordinance No. 17-
I10897 adopting and appropriating the 2018 annual budget. Aye: (5). Nay: (0). Motion carried.
17-0236 Moved by Commissioner Hodges, seconded by Commissioner Davis, to adopt Resolution No. 17-
7471 adopting the position classification and salary schedule for City employees for 2018. Aye: (5).
Nay: (0). Motion carried.
17-0237 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, to adopt Resolution No.
17-7473 adopting the 2018 Comprehensive Fee Schedule for the City of Salina, Kansas, as
amended. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of August 14, 2017.
(6.2) Approve Resolution No. 17-7472 appointing members to various boards and
committees.
17-0238 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) First reading Ordinance No. 17-10896 approving the issuance of general obligation
bonds by the Salina Airport Authority for the purpose of financing the cost of
certain Capital Improvements located at the Salina Regional Airport and Airport
Industrial Center; and approving a contract between the City and the Board of
Directors of the Salina Airport Authority.
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Greg Bengtson, City Attorney, explained the bond issuance. Jason Gage, City Manager,
stated Tim Rogers provided a presentation at a recent study session on the project.
Commissioner Davis asked if the City of Salina would be responsible to pay the bonds if
the Salina Airport Authority could not pay the bonds. Mr. Bengtson stated the bonds were
Z not backed by the City of Salina and would not be included in the City of Salina's bond
W indebtedness.
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Commissioner Blanchard stated the project would fall within the 2018 or 2019 bond
s schedule and asked if the project could be listed within the capital improvement plan (CIP).
Mr. Gage stated it could be placed in the CIP for 2019.
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Commissioner Davis asked if the bonds would be issued by the City of Salina or the Salina
Airport Authority. Mr. Bengtson stated temporary notes would be issued now to fund the
project by the Salina Airport Authority but the long term financing would be issued by the
City of Salina.
A conversation ensued between the Commission, Mr. Gage and Mr. Bengtson regarding
the issuance of temporary notes and bonds for the project.
Commissioner Hodges asked if there would be hangar siding improvements as part of the
project. Tim Rogers, Salina Airport Authority Executive Director, stated there would be
hangar siding improvements along with several other key components that would be
included within the project.
Commissioner Hodges asked who would be responsible for maintaining the landscaping
portion of the roadway improvements. Mr. Rogers stated the improvements would be
within the city right-of-way and would be turned back over to the City of Salina. He
continued to state the design professional on the project would help work with City of
Salina staff for planting the appropriate plants and foliage and the Salina Airport Authority
would continue to work with the City of Salina for maintenance of the right-of-way.
17-0239 Moved by Commissioner Hodges, seconded by Commissioner Davis, to adopt Ordinance No. 17-
10896 approving the issuance of general obligation bonds by the Salina Airport Authority for the
purpose of financing the cost of certain Capital Improvements located at the Salina Regional
Airport and Airport Industrial Center; and approving a contract between the City and the Board of
Directors of the Salina Airport Authority. Aye: (5). Nay: (0). Motion carried.
(7.2) First reading Ordinance No. 17-10895 designating certain streets as main traffic
ways pursuant to K.S.A. 12-685.
Dan Stack, City Engineer, explained the state statute and trafficway designation for
Beechcraft Road, project improvements, fiscal impact and action options.
Commissioner Blanchard asked for clarification on the maintenance of the landscaping.
Jason Gage, City Manager, stated the City of Salina's obligation would be the right-of-way
area. Tim Rogers, Salina Airport Authority Executive Director, stated the design
professional was given a short amount of time to provide the conceptual drawing provided
to the City Commission. He continued to state the maintenance for the landscaping could
be addressed as part of the design of the project with input given by city staff.
17-0240 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to pass Ordinance No.
17-10895 designating certain streets as main traffic ways pursuant to K.S.A. 12-685 on first reading.
Aye: (5). Nay: (0). Motion carried.
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(7.3) Resolution No. 17-7475 authorizing the Mayor to sign the Sale and Purchase of
Playground Equipment Agreement for the purchase of a replacement playground
structure for Sunset and Oakdale Parks, from Athco, LLC.
Chris Cotten, Director of Parks & Recreation, explained the life expectancy of the
playground equipment at Sunset Park and Oakdale Park, fiscal impact and action options.
Commissioner Blanchard asked if the type of safety surfacing was what was recommended.
Mr. Cotten stated the safety surface was approved and one of the recommended surfacing
for ADA compliance.
Commissioner Hodges asked how the equipment would be installed and how long it
would take to install the equipment. Mr. Cotten stated the City of Salina had two (2)
certified safety installers on staff that would install the equipment. He continued to state
the equipment would be installed at Sunset Park first then staff would move to Oakdale
Park to install the equipment.
17-0241 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 17-
7475 authorizing the Mayor to sign the Sale and Purchase of Playground Equipment Agreement
for the purchase of a replacement playground structure for Sunset and Oakdale Parks, from Athco,
LLC. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Blanchard stated the next community spruce up day was coming in October and
asked if there had been a free dump day in the past for residents to remove items.Jason Gage,City
Manager, stated a free dump day had been done in the past.
Commissioner Blanchard asked if the City Commission would be on board for staff to look at the
possibility for another free dump day in the future. The Commission reached a consensus for staff
to look into the possibility.
Commissioner Davis asked if staff would keep an eye out for the number of restrooms within the
Salina Fieldhouse. Mr. Gage stated staff would have to see how the facility restrooms would be for
a large event. Michael Schrage, Deputy City Manager, stated the required number of fixtures was
estimated based on the estimated number of people in attendance but staff would keep an eye on
it.
Mr. Gage stated there was some publicity on his candidacy for the city manager position in
Topeka, Kansas; he would like the public to know he had submitted his letter of withdrawal for
the position. He continued to state he was excited about the future in Salina.
ADJOURNMENT
17-0242 Moved by Commissioner Davis, seconded by Commissioner Ryan, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:10 p.m.
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[SEAL] Kaye J. r.iiiihf. :, Mayor
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ATTEST:
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Shandi Wicks, CMC, City Clerk
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