07-10-2017 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
July 10,2017
4:00 p.m.
The City Commission convened at 2:30 for Budget: Fee Schedule/Review 2018 Budget/Review 2017
Revised Budget and at 3:45 p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
3 silence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard,Trent Davis, Melissa Rose Hodges, and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Allison Strait, Administrative Assistant III.
AWARDS AND PROCLAMATIONS
Mayor Crawford thanked Brad Anderson and Barb Young for their hard work on the
North Salina District Neighborhood Project.
Ms. Young said it was a three year commitment and explained what they will be adding to
improve the north side of Salina.
Mr. Anderson explained the funding received from Dane G. Hansen Foundation, the
improvement plans and the benefits from improvements.
CITIZENS FORUM
Phil Black, 118 E. Republic Ave., expressed his excitement for the Fieldhouse project and
continued to state his concern for the food portion of the Fieldhouse. He went on to explain
the importance of providing healthy options to the concessions.
Karen Shade, 111 Wisconsin, provided a poll of residents and whether they should allow
fireworks in the City of Salina and added her concerns with it allowing them in City limits.
She also added the statistics for complaints and tickets wrote out during the holiday and
asked that they look into the unnecessary noises from the fireworks and how to reduce it in
the coming years.
Commissioner Blanchard asked what the policy is from the Police Department as far as
issuing warnings and tickets.
Jason Gage, City Manager, stated what he thought the policy was and added that it also
depended on the nature of the complaint, but he would need to check with Chief Brad
Nelson on an answer. He added that there were always going to be issues that come with
the legalization of allowing fireworks, but didn't see that it was any worse than previous
years.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Continuation of public hearing and report on Petition No. 4386, (filed by Lewis
Erickson, on behalf of Foley Equipment Company), requesting the vacation of
KDOT acquired right-of-way west of the right-of-way line for North Ohio Street and
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vacation of the platted restricted access along the south side of the access road
abutting Lot 1, Block 1 of the Replat of Foley Addition to the City of Salina, Saline
County, Kansas. (continued from June 12, 2017 meeting).
Greg Bengtson suggested that the Mayor open the public hearing.
Mayor Crawford opened the public hearing.
Dean Andrew, Director of Planning, stated due to the need for continued discussions
between Foley Equipment Company and the adjacent property owner to the north (HM
Olathe, LLC) regarding the vacation requests, staff would request the public hearing on this
0 item be continued for one (1) week to the July 17, 2017 City Commission meeting.
17-0188 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to continue the public
hearing requesting the vacation of KDOT acquired right-of-way west of the right-of-way line for
North Ohio Street and vacation of the platted restricted access along the south side of the access
road abutting Lot 1, Block 1 of the Replat of Foley Addition to the City of Salina, Saline County,
Kansas to the July 17, 2017 meeting. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of June 26, 2017.
(6.2) Approve Resolution No. 17-7462 authorizing an agreement with USD #305
assigning three uniform law enforcement officers to serve in the School Resource
Officer program.
(6.3) Approve Resolution No. 17-7448 authorizing the Mayor to enter into an agreement
for beverage, vending and advertising rights with Pepsi-Cola Bottling Company of
Salina, Inc. at designated City of Salina facilities.
Commissioner Davis requested that Item 6.3 be removed from the consent agenda.
17-0189 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to approve the consent
agenda items 6.1 and 6.2. Aye: (5). Nay: (0). Motion carried.
(6.3) Approve Resolution No. 17-7448 authorizing the Mayor to enter into an agreement
for beverage, vending and advertising rights with Pepsi-Cola Bottling Company of
Salina, Inc. at designated City of Salina facilities.
Commissioner Davis asked about the proposal previously brought to the Commission and
asked if this was an extension of what's currently done at Bill Burke or if it includes any
new facilities. Aaron Martin, Legal Counsel, stated that the language in the original version
included any new facilities, but this one only includes the specified five (5) locations in
exhibit A.
Jason Gage, City Manager, added that the section dealing with vending machines included
the specified locations only and any new locations would need to be a separate mutual
agreement.
Commissioner Davis asked if another company wanted to offer another beverage, would
they be able to. Mr. Cotten stated no, they would have to go through the Pepsi-Cola
Bottling Company.
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Commissioner Blanchard asked if the five (5) year contract was for both advertising and
111 exclusive use. Mr. Cotten stated for the five (5) years it would be $16,250 for sponsorship
only and did provide for a rebate of$3.00 per case of soda sold.
Commissioner Blanchard asked how they come up with that number. Mr. Cotton replied
"i- that Pepsi-Cola came up with the number.
a
53 Mr. Cotten stated that he asked that they reduce the amount of soft drinks and include
N more sports related drinks.
Commissioner Davis asked if a concessionaire would use the Pepsi-Cola menu board. Mr.
Cotten stated that the menu board would be displayed as an option, but the pricing could
change.
Commissioner Ryan asked who set the price for the concession items. Mr. Cotten replied
that the concessionaire would set the price.
Karen Shade, 111 Wisconsin, stated her concerns for obesity in children in the United States
and expressed the need for healthy options.
Mr. Gage stated that they have the ability to choose the healthy options and dictate what
was in the machines. Commissioner Davis added that they may look into what the high
schools were putting in their vending machines and the addiction risk at a young age.
Commissioner Blanchard stated his concern for the wholesale price listed and that it didn't
match up. Mr. Cotten replied that it may be a typo and that he would look into it.
1 Commissioner Davis asked what the sizes were on the sodas. Mr. Cotten stated that the
soda offered in the vending machines and at the concession stands would most likely be
the 20 oz. bottles.
Commissioner Davis then asked if they were approving the contract with the typos. Mr.
Martin replied that the prices were copied directly from the Mahaska proposal and he
wouldn't speculate that it was a typo.
Mr. Gage suggested they double check the pricing and bring it back to the next meeting.
Mr. Cotten added that he could check the pricing and if not approved at this meeting, they
will open the Fieldhouse without any vending machines. Commissioner Davis stated he
would like to get the pricing verified since it is a five (5) year contract.
17-0190 Moved by Commissioner Davis, seconded by Commissioner Hodges to postpone consideration of
the contract with Pepsi-Cola Bottling Company of Salina, Inc. until the July 17, 2017 meeting to
ascertain the price of the products being offered. Aye: (5), Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 17-10882 amending Article X. Signs in Chapter 42 of
the Salina Code.
Mayor Crawford noted that Ordinance No. 17-10882 was passed on first reading on June 26, 2017
and since that rime no comments have been received.
I17-0191 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to adopt Ordinance No. 17-
10882 amending Article X. Signs in Chapter 42 of the Salina Code on second reading.
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Davis asked the commission if three would be more reasonable than two. Commissioners
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Blanchard, Hodges and Ryan agreed that two would work.
Jason Gage, City Manager, added that if they see a need to amend the ordinance later on,
they have the ability to change it later.
Mayor Crawford restated the motion to adopt Ordinance No. 17-10882 amending Article X.
Signs in Chapter 42 of the Salina Code on second reading. A roll call vote was taken. Aye:
(5) Davis, Hodges, Ryan,Crawford. Nay: (1) Blanchard. Motion carried.
(7.2) Authorize sale of General Obligation Internal Improvement Bonds Series 2017-A
and Temporary Notes Series 2017-1.
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(7.2a) Receive report on bids received.
(7.2b) Second reading Ordinance No. 17-10886 authorizing the issuance and
delivery of General Obligation Internal Improvement Bonds, Series 2017-A.
(7.2c) Resolution No. 17-7466 prescribing the form and details of and authorizing
the delivery of General Obligation Internal Improvement Bonds, Series 2017-
A.
(7.2d) Resolution No. 17-7467 authorizing and directing the sale and delivery of
General Obligation Temporary Notes,Series 2017-1.
Cindy Beneke, Deputy Finance Director, explained the projects and introduced David
Arteberry with George K. Baum and Company.
David Arteberry, George K. Baum and Company, explained the bond and temporary note
financing, bids received fiscal impact and action options.
Mayor Crawford asked if they needed to be separate motions. Gina Riekhof, Gilmore and
Bell P.C., stated it would be proper to do them in separate motions.
17-0192 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to adopt Ordinance No.
17-10886 authorizing the issuance and delivery of $9,390,000 principal amount of General
Obligation Internal Improvement Bonds, Series 2017-A on second reading. A roll call vote was
taken. Aye: (5) Blanchard, Davis, Hodges, Ryan,Crawford. Nay: (0). Motion carried.
17-0193 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to adopt Resolution No.
17-7466 prescribing the form and details of and authorizing the delivery of $9,390,000 principal
amount of General Obligation Internal Improvement Bonds, Series 2017-A. Aye: (5). Nay: (0).
Motion carried.
17-0194 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to adopt Resolution No.
17-7467 prescribing the form and details of and authorizing the delivery of $2,180,000 principal
amount of General Obligation Temporary Notes,Series 2017-1.
(7.3) Approval of funds allocation to purchase bituminous pavement and contract
pavement markings to address parking lot issues at Bill Burke Sports Complex.
Chris Cotten, Director of Parks & Recreation, explained the project, fund allocation and
action options.
Commissioner Ryan asked what the other two projects were in the fund allocation. Mr.
Cotten stated the storage unit and fences to other two fields were the other two projects and
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explained they could use the storage elsewhere and fencing could stay as it was for now
until they were budgeted in the future.
A conversation ensued between Commission Blanchard and Mr. Cotten over the parking
issues and current designated parking.
Commissioner Blanchard asked how the labor was going to take place and was the
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$120,000 just materials or does that figure labor. Jim Kowach, Director of Public Works,
N stated the primary site will be cleared and leveled by the Streets Department, Parks and
Recreation would remove trees and grind stumps and they would use existing gravel due
to the high priority. He also added that it would be easy paving without traffic control.
U
Commissioner Blanchard then asked if the amount included everything getting done. Mr.
Kowach replied that was correct.
A conversation ensued between Commissioner Blanchard, Mr. Kowach and Mr. Cotten
about the layout and traffic flow of the new and current parking and the sidewalk layout.
Mayor Crawford added that she believed this was money well spent.
Commissioner Blanchard asked for the history of issues for the parking. Mr. Gage stated
there were only a couple issues; the distance from the parking lot to the fields and total
number of parking spaces being limited. He then added that it has always been an issue.
Commissioner Blanchard asked if we have adequate number of parking now. Mr. Cotten
stated that it was originally built as recreation use facility only and has turned into
tournament use. He then added the convenience of being able to quickly find a parking
spot with the new parking lot layout.
Mike Schrage, Deputy City Manager, added that they were currently parking and staying
all day with more tournaments, including buses taking up spots all day.
17-0195 Moved by Commissioner Hodges, seconded by Commissioner Davis, to approve the funds
allocation in the amount of approximately $120,000 to purchase bituminous pavement and contract
pavement markings to address parking lot issues at Bill Burke Sports Complex. Aye: (5). Nay: (0).
Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Blanchard asked for an update on the Fieldhouse and where they were with
it. Mr. Cotten stated they have a few small things to finish up but are otherwise ready to go.
Commissioner Hodges asked when the public could go in to get a glimpse of the new
facility. Mr. Cotten stated that there is a Chamber of Commerce event after their first
Fieldhouse event for chamber members only,but public should be able to get a view within
the next week.
(9.1) Request for executive session (legal/personnel).
Greg Bengtson, City Attorney, stated the reason for the added subject and the legislative
changes for the format on the executive session motions.
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17-0196 Moved by Commissioner Davis, seconded by Commissioner Hodges, to recess into executive
1 session for 60 minutes to discuss matters related to pending litigation, active contract negotiations,
active negotiations related to acquisition of real estate and confidential communications with legal
counsel pursuant to the attorney-client privileged communications with legal counsel exception
and reconvene at 6:20 p.m. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 5:20 p.m. and reconvened at 6:20
y p.m. No action was taken.
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17-01-P7 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to extend the current
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executive session for an additional 30 minutes. Aye: (5). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 6:20 p.m. and reconvened at 6:50
p.m. No action was taken.
17-0198 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to extend the current
executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:50 p.m. and reconvened at 7:05
p.m. No action was taken.
17-0199 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to extend the current
executive session for an additional 30 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 7:05 p.m. and reconvened at 7:35
p.m. No action was taken.
17-0200 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to recess into executive
session for 15 minutes to discuss a matter affecting the privacy interest of an employee pursuit to
the non-elected personnel matter exception and reconvene at 8:00 p.m. Aye: (5). Nay: (0). Motion
carried.
The City Commission recessed into executive session at 7:42 p.m. and reconvened at 8:00
p.m. No action was taken.
ADJOURNMENT
17-0201 Moved by Commissioner Blanchard, seconded by Commissioner Ryan, that the regular meeting of
the Board of City Commissioners be adjourned. Ave: (5). Na)': (0). Motion carried. The meeting
adjourned at 8:00 p.m. ``
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[SEAL] Ka e J. 4 a}vtprd, Mayor
111/4
ATTEST: ��J1
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Shandi Wicks, CMC,City Clerk
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