07-18-2017 Agenda & Packet SAUNA PUBLIC LIBRARY
301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 Fax: 785.823.0706 http://www.salpublib.org
MEETING NOTICE
GROUP: Board of Trustees DATE: July 18, 2017
CHAIRPERSON: Neal Zouzas TIME: 7 A.M.
RECORDER: Sandy Wilcox PLACE: Tech Conference Room
AGENDA
Minutes
Public Comments
• Search Committee Update
Discussion
2018 Budget for Publication
Prescott Room Project
Action
Policy Reading
Reports
Financial
Activity & Stats
Librarian
New Business & Board Comments
NEXT MEETING: August 15, 2017
MISSION
Connecting people to information, learning and culture
i SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
JUNE 2017
': :ACCOUNT June Jan-June 2017 Budget $Over Budget %of Budget
I Income'.
1 305•APPROPRIATIONS $0.00 - 2,050.783_76 2,283,769_00 -232:985.24 _ 89_8%
i_ 306 TRANSFER FROM __ 0.00 0.00 _0.00 _ _
310• UNENCUMBERED CASH BAL REV YR 0.00 210.79900 222,731.00 -11,932.00 94.64%
315•INTEREST INCOME 0.00 500.00 500.00 0.0%
'. 316•- MISC.INCOME - -- :_: 000 000 0.0%
Total Income 0.00 2,261,582.76 2,507,000.00 -245,417.24 90.21%
;Expense
410•SALARIES 118,952.20 723,320.92 1,525,000.00 -801,679.08 47.43%
•
411; SECURITY 4,951.04 29,169.14 _ 60,000.00 -30,830.86 48.62%
412• PERIODICALS-REFERENCE 1,132.60 8,887.09 23,000.00 , -14,112.91 38.64%
' 415•LIBRARY MATERIALS
;02-415'YOUTH SERVICES 6,234.00 18,156.74 43,000.00 -24,843.26 42.23%
!05-415 INFORMATION SERVICES/CAMPBELL 781.65 2,529.84 6,000.00 -3.470.16 42.16%
06-415•ADULT COLLECTION 4,632.68 33,566 57 93,000.00 -59,433.43 36:09%.
Total 415• LIBRARY MATERIALS 11,648.33 54,253.15 142,000.00 _ -87,746.85 _-_-38.21%
4171•LIBRARY MATERIAL-NON PRINT 8375.16 44,891.09 85,000.00 -40,108.91 __ 52.81%
41& E-RESOURCES -_, .-_4,825.07 43,505.30 $86,000.00 -$42,494.70 50.59%
.__ 420_SUPPUES -_._-_--_--__-. --.---669_62 -.__.7,486.76 11,000.00 _- 3,513.24 ___68.06%
425•POSTAGE 12.44 2,942.20 8,000.00 -5,057.8036.78%
�
® '430'WATER _ -- _ ---- ---- _ - -- 641.28 -�- --2,337.55 9,000.00 __ 6,662.45 -_ 25.97%
_ 435_UGHT8 HEAT_ _ _ _6,815:86 _ 39,380.23 93,000.00 -53,619.77 42.34%
440• TELEPHONE 355.66 1,946.66 6,000.00 -4,053.34 32.44%
445• REPAIRS 8 MAINT 8,299.62 26,869.91 48,000.00 -21,130.09 _55.98%.
450• FURNITURE 8 EQUIPMENT 81.19 3,405.43 7,000.00 -3,594.57 48.65%
460•STAFF DEVELOPMENT 8 TRAVEL _ -__ 0.00 _.,._ 3,862 82 __14,000.00 _ -10,137.18 __27.59%
465•ACCOUNTING _ 0.00 _ 5,170.00 8,000.00 -2,830.00 64.63%
} 470:INSURANCE --- -_ -- - - 4,182.50 _ 10,846.62 25,000.00 _14,153.38 43.39%
474'-CONNECTIONS 674.22 __ _ 3,269.25 _- 10,000.00 =6,730.75 32.69%
475:-PR MARKETING 1,968.06 14,624.94 32,000.00 _ _ -17,375.06 45.7%
485'TECHNOLOGY 8,837.60 22,150.64 _ 75,000.00 _-52,849.36 _ _29.53%
505•CONTINGENCY 90.93 1,549.42 20,000.00 -18,450.58 7.75%
.510•CAPITAL EXPENDITURES 0.00 0.00 220,000.00 -220,000.00 0.0%
;Total Expense 182,513.38 1,049,869.12 2,507,000.00 -1,457,130.88 41.88%
June Jan-June 2017 Budget $Over Budget %of Budget
Income _ _ __ _
305-2•APPROPRIATIONS(EMP BEN).- .__--- 0:00 403,730.81 442,991.00 _--39,260.19 ._...-91.14%
1310-2• UNENCUMB CASH BAL PREY(EMP B) 0.00 67,154.00 46,991.00 20,163.00 142.91%
'Total Income Employee Benefit 0.00 470,884.81 489,982.00 -19,097.19 96.1$5
'Expense
1 _760'SOCIAL SECURITY TAXES EMPLOYER 8,465.90 51,486.97 116,662.00 _65,175.03 44.13%
.765• KPERS EXPENSE EMPLOYER 8,782.12 __. 55 31034 123,664.00 -68,353.66 44.73%
:770'_UNEMPLOYMENT INS EMPLOYER 110.69 673.08 1,525.00 -851.92 44.14%
7_75• HEALTH INSURANCE EMPLOYER 17,926.00 1.1.0,37.5_00 243,131.00 -132,756.00 45.4%
760•WORKERS COMP INSURANCE 0.00 0.00 5,000.00 -5,000.00 0.0%
® I Total Expense Employee Benefit•
35,284.71 217,845.39 489,982.00 -272,13061 44.46%
f
® MONTHLY ACTIVITY REPORT
Salina JUNE 2017
Public Library
Information Services ' I Outreach - - -
Chat: 26 Activities/Contacts: 20
• On-line Ask a Librarian: 5 Adult Engagement: 81
Program Attendance: 84 Youth Engagement: 385
Info Services Questions: 1,927 . Building Use: 396
Interlibrary Loans: 453
ITechnology:Center` - `rT .... '
Reservations: 4,232 - Sessions: 23.
Wireless: 6,896 Participants: 316
Computer Students: 2,205
•
Public Relations Activities.•.. ,-
• - Press
Rel/Artides/Ads/PSAS: 25
External Contacts: 5
Youth-Services Department _. ' Internal PR:- 6
Program Attendance: 1,210
® Computer Use: 1,145 Security-I - `: . „
Group Visits: 0 Visitors: 26,620 `
Outreach: 880 Incidents: 14
Alarms: 178
•
Circulatiori'of-Materials --1, JUNE,2017 - ,•.-°JUNE 2018 - ._YTDr2017-. 1'.••YTD2016 : -
Adult Materials: 23,780 24,552 143,826 146,127
Adult Renewals: 3,289 3,197 19,233- 18,635
Youth'Services Materials: 17,074 . 19,067 68,005 . 73,419
Youth Services Renewals: 1,893 . 2,003 8,530 9,296 "
eLibrary: ---- 4,115 3,606 24,214 18,183
,Total Circulated ?'., - _;T _ 50,151 .52,425 263,808 • 265,660
•Borrower's:; .;
• Adult Borrowers:(includes Y.S.)- 8,336 8,629 50,644 48,724
Child Borrowers: 1,493 1,769 4,391 5,192
• New Library Cards:_= -_ _ _
Adult: 244 217 1,243 1,131 -
Youth Services: 191 160 485 497
Materials Reserved 1,883 1,429 10,957 10022
Collection Management . Meeting Room Use
Jtems Processed Monthly YTD" - Room ' • Monthly YTD
® Adult: - 894 4,849 Prescott Room: 44 247
Youth Services: 507 1,888 Small Conf Room 1&2 90 411
Total: 1,401 6,737 Tech Center Conf Rm: 81 269
Silent Study 1 &2: 160 1,040
Deleted: 336 6,190 Learning Center 1'8 2: 35 274
•
•
Librarian's Report
As is often the case, the summer moves along fairly quickly with the joy of so many children and
families coming in for programs, books and enjoyment. Plus, the staff do a good job of planning
and scheduling, so our busiest season can still seem calm and controlled at times. And, of
course;our outreach efforts, like service at summer school, volunteens for youth services and
volunteers for homebound services keep the flow of services strong. One of the cool things
these days is that we do summer everywhere—even staff have a summer reading program.
The coloring table has been a hit. The 2"d year of Summer Learning and those worksheets for
children keep our copiers working.
CLASS: Have you seen the fall Class catalog? It is another strong offering of interesting classes, a
nice mix of new and familiar. Keep in mind we have a new Coordinator (Renee Hudson) and
Assistant (Cassie Edgerton) and a new Marketing Coordinator (Glory Benaka), who developed
the semester and the catalog. This new team made a great transition. The catalog arrived on
schedule. It looks fantastic. The next step is enrollment which begins August 1 at 9 am.
The city came through our parking lot and painted stripes on Sunday night.
Staffing: We have 3 open positions, including my job: We started looking for a part time
assistant in Youth Services last week—Bryan Martell is going to Bethany College in August. Lerin
Anderson moved into the Tech Trainer position, after Helen's retirement, so we are trying to
find a full time tech assistant. Interviews are scheduled for this week.
Incidents are still high, as our security guards are active and communicating well with staff.
Budget 2018: Hope you have had a chance to look at the budget worksheets that I sent last
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week. I know they are a bit long, but I am just trying to go through each line item, highlight any
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significant changes, remind us all that we need to deliver good value for each tax payer and
create awareness of our needs and our uses of the budget. In our July meeting, I'll try to answer
any questions, make whatever adjustments we think are necessary and look at the next steps.
When the process is reasonably smooth, we focus more on our actions and services, while the
revenue and expenditures flow quietly, but on a daily basis, in the background supporting
everything that we do throughout the year. It is one of the fundamental tasks of the Library
Board to approve and monitor the budget.
We are on track for the Learning Center to be a polling site for the local elections in November.
Prescott: We have 2 local contractors who plan to bid on our project to update the room. The
city came through with plan approval last week. The deadline for bids is July 19`h. As always,
we'll see how the contractors view the project. We will review the plans at the meeting.
Hope to see you at the July 18 and the August 1St" meeting to finalize a budget for next year.
Joe