06-12-2017 Minutes CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 12,2017
4:00 p.m.
a.
The City Commission convened at 1:00 for the Expo Center Tour and at 3:45 p.m. for Citizens
Forum.
8 The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
gsilence.
Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon
Blanchard,Trent Davis, Melissa Rose Hodges,and Karl Ryan.
Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The month of June, 2017 as "Elder Abuse Awareness Month" in the city of Salina.
Courtney Train, Domestic Violence Association of Central Kansas (DVACK)
Community Outreach and Engagement Coordinator, read the proclamation and
highlighted activities for the event.
(3.2) The day of June 18, 2017 as the "100th Anniversary of City Management Day" in the
city of Salina. Rachel Hinde, Community Engagement Coordinator, read the
proclamation.
Mayor Crawford thanked the City of Salina management for all of their hard work.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing and report on Petition No. 4386, (filed by Lewis Erickson, on behalf
of Foley Equipment Company), requesting the vacation of KDOT acquired right-of-
way west of the right-of-way line for North Ohio Street and vacation of the platted
restricted access along the south side of the access road abutting Lot 1, Block 1 of the
Replat of Foley Addition to the City of Salina,Saline County,Kansas.
Dean Andrew, Director of Planning, stated due to the need for further analysis of the
affected parties' property interests involved in the vacation request, staff would
recommend that the public hearing be continued to the July 10, 2017 meeting.
Mayor Crawford opened the public hearing.
17-0156 Moved by Commissioner Ryan, seconded by Commissioner Davis, to continue the public hearing
requesting the vacation of KDOT acquired right-of-way west of the right-of-way line for North
Ohio Street and vacation of the platted restricted access along the south side of the access road
abutting Lot 1, Block 1 of the Replat of Foley Addition to the City of Salina, Saline County, Kansas
to the July 10, 2017 meeting. Aye: (5). Nay: (0). Motion carried.
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CONSENT AGENDA
(6.1) Approve the minutes of June 5, 2017.
(6.2) Authorize piping repair in three (3) aeration basins at the Wastewater Treatment
Plant by Walters-Morgan Construction, Inc., Manhattan, Kansas in the amount of
$42,450.00.
(6.3) Authorize the Mayor to sign the agreement with Charles and Kathleen Elsea, 508 E.
Country Club Road, for payment of cost to relocate landscape and related items on
the Country Club Road Improvements, Project No. 63143, in the amount of
$34,945.30.
(6.4) Acceptance of public sidewalk easement dedications on the west side of Fairdale
Road adjacent to Meadowlark Ridge Elementary School and on the south side of
Pueblo Avenue adjacent to Sunset Elementary School.
Commissioner Blanchard requested that Item 6.3 be removed from the consent agenda.
17-0157 Moved by Commissioner Blanchard, seconded by Commissioner Hodges, to approve the consent
agenda items 6.1,6.2 and 6.4. Aye: (5). Nay: (0). Motion carried.
(6.3) Authorize the Mayor to sign the agreement with Charles and Kathleen Elsea, 508 E.
Country Club Road, for payment of cost to relocate landscape and related items on
the Country Club Road Improvements, Project No. 63143, in the amount of
S $34,945.30.
Commissioner Blanchard provided his thoughts on the past practice of improvements in
the right-of-way, asked how projects were typically handled and the bidding process. Dan
Stack, City Engineer, stated the improvements to relocate the landscape and related items
for 508 E. Country Club Road were bid with the Country Club Road Improvements project
but the property owner preferred to have the landscaping company they worked with to
perform the work. He continued to state that there could be some savings on the project
with the landscape company performing the work.
Commissioner Blanchard asked if there was a waiver for improvements within the right-of-
way. Mr. Stack stated that the addition of a waiver could be an option that staff could look
into.
Mayor Crawford asked if the landscape improvements did not meet the owner's wishes,
what would happen. Mr. Stack stated the agreement was between the City of Salina and the
property owner but the City of Salina would pay the contractor once the owner was
satisfied with the landscape improvements.
Commissioner Blanchard asked if these types of agreements would come to the City
Commission in the future. Jason Gage, City Manager, stated the agreement came before the
City Commission due to the agreement being with the property owner. He continued to
state that the City of Salina typically would return the property back to its original
condition after a project was completed.
A conversation ensued between the Commission, Mr. Stack and Mr. Gage regarding the
neighborly approach to returning property back to its original condition.
17-0158 Moved by Commissioner Blanchard, seconded by Commissioner Davis, to authorize the Mayor to
sign the agreement with Charles and Kathleen Elsea, 508 E. Country Club Road, for payment of
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cost to relocate landscape and related items on the Country Club Road Improvements, Project No.
63143, in the amount of$34,945.30. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 17-10884 changing the zoning district classification
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from R (Single-Family Residential) to I-2 (Light Industrial) on property addressed as
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1123-1127 Van Home.
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Mayor Crawford noted that Ordinance No. 17-10884 was passed on first reading on June 5, 2017
and since that time no comments have been received.
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17-0159 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to adopt Ordinance No. 17-
10884 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hodges, Ryan,
Crawford. Nay: (0). Motion carried.
(7.2) Second reading Ordinance No. 17-10887 amending the Future Land Use Map
(Figure 2.1) of the Salina, Kansas Comprehensive Plan to change the future land use
designation of the northwest corner of South Fifth Street and Prescott Avenue from
future Urban Residential to future Hospital-Medical.
Mayor Crawford noted that Ordinance No. 17-10887 was passed on first reading on June 5, 2017
and since that time no comments have been received.
17-0160 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Ordinance No. 17-
I10887 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hodges, Ryan,
Crawford. Nay: (0). Motion carried.
(7.3) Second reading Ordinance No. 17-10885 authorizing and providing for the
construction of certain improvements relating to the Smoky Hill River Renewal
Project in the city and authorizing the issuance of General Obligation Bonds of the
City to pay the costs thereof.
Mayor Crawford noted that Ordinance No. 17-10885 was passed on first reading on June 5, 2017
and since that time no comments have been received.
17-0161 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to adopt Ordinance No. 17-
10885 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hodges, Ryan,
Crawford. Nay: (0). Motion carried.
(7.4) Second reading Ordinance No. 17-10888 authorizing and providing for the
construction of certain street, waterline, and storm sewer improvements related to
the Downtown Streetscape project in the city; and authorizing the issuance of
General Obligation Bonds and Utility System Revenue Bonds of the city to pay the
costs thereof.
Mayor Crawford noted that Ordinance No. 17-10888 was passed on first reading on June 5, 2017
and since that time no comments have been received.
17-0162 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to adopt Ordinance No. 17-
10888 on second reading. A roll call vote was taken. Aye: (5) Blanchard, Davis, Hodges, Ryan,
Crawford. Nay: (0). Motion carried.
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(7.5) Resolution No. 17-7460 approving a contract for the design and engineering of the
Police Training Center/Range facility.
Chief Brad Nelson explained the project, contract, fiscal impact and action options.
Commissioner Hodges asked for information on a potential public/private partnership.
Jason Gage, City Manager, stated the new potential facility was still in the planning stages
and the facility would not fully meet the requirements for a city training facility.
Commissioner Hodges asked if there was a plan on what could be used while the facility
was being constructed. Chief Nelson stated both the Kansas Highway Patrol and the
United States Army have offered their facilities for use by the Salina Police Department
during the construction of the new facility.
17-0163 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 17-
7460 approving a contract with Police Facility Design Group for design and engineering of the
Police Training Center/Range facility. Aye: (5). Nay: (0). Motion carried.
(7.6) Award the contract for 2017 Bridge Rail Painting, Project No. 70015.
Dan Stack, City Engineer, explained the project, bids received, fiscal impact and action
options.
Commissioner Hodges asked for the life expectancy of the bridge and rails. Mr. Stack stated
the bridge was six (6) years old and in good shape with good structural hand rails. He
continued to state the bridge would be able to last through its twenty (20) year expectancy.
Commissioner Hodges asked what the color of the bridge hand rails would be. Mr. Stack
stated the hand railc would be painted black.
Commissioner Blanchard asked if there was another option to take the project overage from
instead of the pavement sealing. Jason Gage, City Manager, stated staff could look into the
sales tax fund to cover the overage. Commissioner Blanchard asked if a project came in
under budget could the remaining project budget amount be kept to use for overages on
other projects. Mr. Gage stated staff could take that approach for future projects.
17-0164 Moved by Commissioner Hodges, seconded by Commissioner Blanchard, to award the contract for
Project No. 70015, 2017 Bridge Painting to Thomas Industrial Coatings of Pevely, MO in the
amount of$70,400.00 with a 10% construction contingency ($7,040.00). Aye: (5). Nay: (0). Motion
carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Mayor Crawford thanked the staff and volunteers for their hard work on the Smoky Hill
River Festival.
Commissioner Blanchard asked for an update on the STAR Bond legislation. Jason Gage,
City Manager, stated the Kansas House of Representatives and Kansas Senate approved a
tax bill that was vetoed by the Governor but both the Kansas House of Representatives and
Kansas Senate were able to come up with enough votes to pass through the tax bill. He
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continued to state that the STAR Bond legislation was approved therefore the City of Salina
project would be able to move forward as planned.
(9.1) Request for executive session (legal).
17-01115 Moved by Commissioner Davis, seconded by Commissioner Blanchard, to recess into executive
w session for 45 minutes to discuss legal counsel matters subject to the attorney-client privilege for
the reason that public discussion of those matters would waive the privilege and adversely affect
the City's interest in the matters and to discuss confidential data relating to the trade secrets of a
business entity for the reason that public discussion of the information would competitively
disadvantage the business entity and reconvene at 5:45 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:00 p.m. and reconvened at 5:45
p.m. No action was taken.
17-0166 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to extend the current
executive session for an additional 65 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:45 p.m. and reconvened at 6:50
p.m. No action was taken.
ADJOURNMENT
17-0167 Moved by Commissioner Ryan, seconded by Commissioner Hodges, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:50 p.m.
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[SEAL] Ka e J. rd, Mayor
ATTEST:
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Shandi Wicks,CMC, City Clerk
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