8.2 Agr Tourism & Conv Program CITY OF SALINA
REQUEST FOR COMMISSION ACT ION DATE TIME
12/23/85 4:00
AGENDA SECTION: Administration ORIGINATING DEPARTMENT: APPROVED FOR
NO. 8 CITY MANAGER AGENDA:
NO. 2
BY: Rufus L. Nye BY:
The Salina Area Chamber of Commerce and the City have a contract wherein the
Chamber develops and administers a Tourism and Convention Program funded by
the 2% Hotel and Motel Transient Tax. This agreement has been in effect since
1977. The proposed new agreement is recommended by the Board of Directors of
the Chamber of Commerce. It continues in all essential aspects the 1977
agreement with principally changes in terminology. This wording more closely
aligns the duties of this program with the new organizational structure of the
Chamber of Commerce. It will not affect this most successful program, but
only brings the agreement up to date. I recommend that it be approved.
I
COMMISS ION ACTION
MOTION BY SECOND BY
TO:
AGR~)[ENT
WHEREAS, on September 25, 1977, the City Commission of the City of Salina
enacted a resolution levying a tax upon hotel and motel transient guests
within the city, said resolution being made effective October 1, 1977;
and
WHEREAS, the City of Salina desires that the proceeds derived from said
Hotel and Motel Transient Guest Tax be used for the promotion, solicitat-
ion, encouragement and development of tourism and conventions for the City
of Salina.
WHEREAS, the City of Salina desires, as authorized by Kansas law, to con-
tract with the Salina Area Chamber of Commerce (hereafter Chamber) to prov
vide for implementing programs for the promotion of tourism and conventions.
NOW, THEREFORE, in consideration of the premises and covenants herein,
the City and the Chamber hereby agree as follows:
City does hereby engage and retain the Chamber to manage and operate a
Conventions and Tourism Promotion Program and to render the services herein-
after contemplated, and the Chamber does hereby agree to accept such engage-
ment and to discharge its duties in accordance with the terms and conditions
hereinafter set forth.
II.
The Chamber is engaged and retained as an independent contractor and not
as an officer, agent or employee of the City.
III.
The Conventions and Tourism Promotion Programs, to be provided .by the Cham-
ber, shall encourage, promote and solicit tourism and conventions for the
City of Salina.
IV.
The City has appointed a Convention and Tourism Committee which shall recom-
'mend to the Chamber programs of service for funds received from the trans-
ient guest tax and appropriate consideration shall be given by the Chamber
to such recommendations in carrying out this agreement.
The Chamber shall maintain a Conventions and Tourism Division of the Chamber
which shall be directed by a full-time employee of the Chamber who shall
devote his/her time primarily to the promotion and solicitation of tourism
and conventions for the City of Salina.
VI.
The Chamber shall submit to the City Manager an annual operating budget
for the Conventions and Tourism Promotion Program for the next calendar
year. Said budget shall reflect the proposed expenditures to be made by
the Chamber for said programs and the PUrposes for which said expenditures
are to be made.
VII.
It is the intention of the City and the Chamber that the City will make
monthly disbursements of funds to the Chamber generated by the proceeds
of the Hotel and Motel Transient Guest Tax received by the city. These
monthly disbursements shall each be equal to 1/12 of the annual operating
budget submitted by the Chamber to the City Manager. It is expressly under-
stood that in no event shall the total annual disbursements exceed the
total annual amount of proceeds generated by the Hotel and Motel Transient
Guest Tax.
VIII.
The City Manager, or his designated representative, shall upon reasonable
notice, have the right to inspectall books and records of the Chamber involvv
ing the use of funds received under this contractual agreement.
The Chamber shall supply a copy of the annual audit of the records pertain-
ing to the Conventions and Tourism Promotion Program to the City Manager.
IX.
It is understood and agreed that either party may terminate this contract
by g~ving to the other party notice in writing of'said termination ninety
days~prior to December 31 of any year. Furthermore all previous agreements
between the parties regarding Conventions and Tourism Promotion Programs
are hereby terminated.
Dated this day of , 1985.
City of Salina, Kansas
Attest:
Don Harrison, City Clerk
by
Merle Hodges, Mayor
Salina Area Chamber of Commerce
Attest: B~
C. Stanley Nelson,~ Chairman