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05-22-2017 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS May 22,2017 4:00 p.m. The City Commission convened at 2:30 for Discussion on Ethics Policy and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding),Commissioners Jon Blanchard,Trent Davis, Melissa Rose Hodges, and Karl Ryan. Also present: Jason Gage, City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS (3.1) The week of May 21-27, 2017 as "National Public Works Week" in the city of Salina. John Harvey with the Public Works Department read the proclamation and announced associated events. Mayor Crawford stated public works was very important and thanked Mr. Harvey and all public works employees for all of their hard work. 1 (3.2) Mayor Crawford recognized outgoing Master Police Officer Rande Repp. Mayor Crawford read a short biography on Officer Repp and thanked him for his years of service to the City of Salina and the community. Officer Repp thanked the city of Salina for allowing him to serve the citizens of Salina. CITIZENS FORUM Judy Larson, 2130 E. Crawford, provided an update on the infestation of mice in her apartment and read a portion of the state law pertaining to the duties of landlords and felt the city ordinances should mirror the state statute. Mayor Crawford asked Ms. Larson if she had put her information in writing. Ms. Larson stated she had stacks of letters she had written to the landlord. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of May 15, 2017. (6.2) Accept a proposed permanent easement from the Salina Airport Authority for the purpose of installing and maintaining an emergency siren in the parcel located southeast of the intersection of Tony's Road and Hein Avenue. 17-0138 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION Page 1 (7.1) Resolution No. 17-7456 authorizing the Mayor to sign Supplemental Agreement No. 1 for the Downtown Streetscape Improvements Agreement with HDR, Inc., City Project No. 70012. Jim Kowach, Director of Public Works, explained the supplemental agreement, project, fiscal impact and action options. Commissioner Davis asked if the site plans for The Alley and the hotel would be submitted by the deadline. Mr. Kowach stated staff felt they would get the information needed to keep the design phase on track. Commissioner Hodges thanked staff and HDR, Inc. for coming in under budget on the original agreement for services. She also asked if electrical access would be available in the landscaping areas. Mr. Kowach stated there would be electrical access in the landscaping areas. Commissioner Blanchard asked when during the phasing would the access plans for merchant and tenant access occur. Rob Krewson, Project Manager with HDR, Inc., stated the maintenance of traffic and pedestrian access design was part of the construction phasing under Task 7 on Page 7 of the Supplemental Agreement. Commissioner Blanchard asked for staff thoughts on the bonding and financing of the project. Jason Gage, City Manager, stated it would be best for the bonds and financing to occur when the construction contract, insurance and bonds for the Downtown Streetscape project would be completed. He continued to state the private projects would be started at different times based on each project's timeline so all projects would be completed around the same time. He continued to state the bonding and financing would probably occur in mid to late spring of 2018. A conversation ensued between Commissioner Blanchard and Mr. Gage regarding the bonding and financing of the project and the timeline of the private projects. Commissioner Blanchard asked if there would be a public education process to inform citizens and downtown owners and merchants of the project timeline. Mr. Kowach stated there would be public meetings and meetings with property owners during the summer. He continued by stating staff would have a better idea of how the phasing of the project would work in conjunction with the water line replacement project. Mr. Gage stated staff would be working on transferee agreements with property owners for incentives to work on building projects in conjunction with the streetscape project for completion at the same time. Mr. Krewson stated there would be a communication plan developed within the project and provided to the contractor to utilize during the construction of the project. 17-0139 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Resolution No. 17- 7456 authorizing the Mayor to sign Supplemental Agreement No. 1 for the Downtown Streetscape Improvements Agreement with HDR, Inc., City Project No. 70012 for an amount not to exceed $800,000. Aye: (5). Nay: (0). Motion carried. (7.2) First reading Ordinance No. 17-10883 designating certain streets as main trafficways. Jim Kowach, Director of Public Works, explained the state statute and trafficway designations. Page 2 Commissioner Davis stated he assumed Mulberry Street qualified because it was a main street to the Tony's Pizza Event Center. Mr. Kowach stated Mulberry Street would be considered a main trafficway due to the inclusion in the Downtown Streetscape project. Commissioner Blanchard asked if the street designation would change any functions or operations by staff. Mr. Kowach stated the only change that would occur would be how the streets would be plowed for snow. v Judy Larson, 2130 E. Crawford, asked if there would be arty changes to the 4th Street railroad tracks. Mr. Kowach stated no. 17-0110 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to pass Ordinance No. 17- 10883 designating certain streets as main trafficways pursuant to K.S.A. 12-685 on first reading. Aye: (5). Nay: (0). Motion carried DEVELOPMENT BUSINESS None. OTHER BUSINESS Commissioner Davis asked if staff could look at the local code compared to state statute pertaining to elimination of rodents. Gary Hobbie, Director of Development Services, stated the local code included requirements for pest elimination and staff had been in contact with the landlord and the maintenance crew of the apartment complex. He also stated staff had taken pictures of the facility. Commissioner Blanchard stated he was appreciative of the Public Works Department for their work after the storms and thanked the staff that was available for the Pedal Power Festival. He continued to state he was thankful for staff working with the tenants that were displaced at the Byron Apartments. Commissioner Hodges mentioned the creation of entertainment districts for outdoor alcohol consumption by the State of Kansas and asked if it could be incorporated into the future plans for downtown. Jason Gage, City Manager, stated staff could look at the new law and put information together to bring it back to the City Commission in the near future. Commissioner Hodges stated a citizen had asked at a past meeting if the City Commissioners' personal email addresses and contact information could be put on the city's website. Commissioner Blanchard asked if there would be any issues for commissioners receiving emails individually. Greg Bengtson, City Attorney, stated commissioners would have to be aware of quasi-judicial and ex parte matters. A conversation ensued between the Commission and Mr. Gage regarding the accessibility of the commissioners' email addresses. ADJOURNMENT I17-0141 Moved by Commissioner Davis, seconded by Commissioner Ryan, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 4:52 p.m. Page 3 K [SEAL] /Ka' J. ora“ or�or ATTEST: W ktrie Shandi Wicks, CMC, City Clerk U 1 1 Page 4