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03-27-2017 Minutes CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS March 27, 2017 4:00 p.m. The City Commission convened at 2:30 for Sanitation Automation & Recycling Discussion and at 3:45 p.m. for Citizens Forum. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. U Those present and comprising a quorum: Mayor Kaye J. Crawford (presiding), Commissioners Jon Blanchard, Trent Davis, Melissa Rose Hodges, and Karl Ryan. Also present: Jason Gage, City Manager; Michael Schrage, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS (3.1) The day of March 27, 2017 as "Victory Day for Sacred Heart Knights Boys Basketball" in the city of Salina. Pat Martin, Sacred Heart Knights Boys Basketball Head Coach, read the proclamation. Mayor Crawford and the Commission congratulated Mr. Martin and the basketball team. CITIZENS FORUM None. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA - (6.1) Approve the minutes of March 20, 2017. (6.2) Award of contract to install data cable for Salina Fieldhouse, Project No. 53077, to Nex-Tech, LLC, in the amount of$42,215.92. 17-0074 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION None. DEVELOPMENT BUSINESS (8.1) Consider the purchase agreement for the vacant surplus residential building lot located at 2626 Quail Hollow Drive. (continued from the March 20, 2017 meeting). Gary Hobbie, Director of Development Services, explained the property. Chris Cotten, Director of Parks & Recreation, explained potential uses of the property and costs associated with building a park on this lot. Mr. Hobbie continued to explain the agreement and action options. Page 1 Commissioner Blanchard provided his thoughts on the use and size of the property, the park land dedication fee and the future parks master plan. 17-0075 Moved by Commissioner Ryan, seconded by Commissioner Davis, to accept the written offer to purchase the vacant surplus residential building lot at 2626 Quail Hollow Drive from Todd Welsh E-- Inc. in the price of 525,000 less closing costs and realtor fees. Aye: (5). Nay: (0). Motion carried. a w (8.2) Consider acceptance of offered public drainage easement dedication in River Trail c9 Addition. Dean Andrew, Director of Planning, explained the easement, affected utilities and action options. Commissioner Blanchard asked who would be responsible for upgrades to the sewer line. Mr. Andrew stated the upgrades would be fully paid for by the benefit district. 17-0076 Moved by Commissioner Hodges, seconded by Commissioner Blanchard, to accept the offered public drainage easement dedication in River Trail Addition from Rodney and Desiderata Flerlage and authorize the Mayor to sign the easement document accepting the easement dedication on behalf of the City. Aye: (5). Nay: (0). Motion carried. Commissioner Ryan recused himself due to a conflict of interest. (8.3) Application No. Z15-10, (filed by Magnolia Hills, Inc. - Stan Byquist and Kelly Dunn), requesting a change in the zoning district classification from A-1 1 (Agricultural) to R-1 (Single-Family Residential) on a 48.80 acre tract of land located on the west side of Holmes Road north of Magnolia Road. (8.3a) First reading Ordinance No. 17-10879. Dean Andrew, Director of Planning, explained the request, affected utilities, Planning Commission recommendation and action options. Commissioner Davis asked if historically with development of this size, what had happened to the park land money collected and if there was intent to add a park to this area. Mr. Andrew stated the money was identified for adding amenities for existing parks and there had not been a future park site identified for this area in the current future park plan. Commissioner Davis asked if the upgrade of Holmes Road had to occur prior to the zoning change. Mr. Andrew stated yes, the developers were on record for stating the development of Holmes Road would occur and the final plat would need to include the access points off Holmes Road. Commissioner Hodges asked what today's action was for. Jason Gage, City Manager, stated the action today was to rezone the property and not the approval of the final plat. Commissioner Hodges provided her thoughts on the park land dedication fee and asked if this request would be affected by any changes to the code pertaining to park land dedication fee in the future. Mr. Andrew stated there was not an ability to increase the park ft land dedication fee due to the Kansas Legislature action putting a hold on the excess use tax. He continued to state the excess use tax was frozen and the fee could not be increased at this time. Jason Gage, City Manager, stated the creation of the new Parks Master Plan should help to Page 2 develop the future of the parks and provide additional needed information. A conversation ensued between the Commission, Mr. Gage and Mr. Andrew regarding accessible parks to the area, the park land dedication fee and future park areas. Stan Byquist, Magnolia Hills Estates, 2301 S. Ohio, thanked the Commission for hearing this item, thanked staff for all of their hard work and asked that the request be approved to allow the developer to continue with development of residential homes in the area. 17-0 7 Moved by Commissioner Davis, seconded by Commissioner Hodges, to pass Ordinance No. 17- 10879 changing the zoning district classification from A-1 (Agricultural) to R-1 (Single-Family Residential) on a 48.80 acre tract of land located on the west side of Holmes Road north of Magnolia Road on first reading. Aye: (4). Nay: (0). Motion carried. Commissioner Ryan returned. OTHER BUSINESS (9.1) Request for executive session (legal). 17-0078 Moved by Commissioner Davis, seconded by Commissioner Hodges, to recess into executive session for 30 minutes to discuss with legal counsel matters subject to the attorney-client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the Cit's interest in the matters and reconvene at 5:45 p.m. Ave: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:15 p.m. and reconvened at 5:45 p.m. No action was taken. 17-0079 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 5:45 p.m. and reconvened at 6:00 p.m. No action was taken. 17-0080 Moved by Commissioner Ryan, seconded by Commissioner Crawford, to extend the current executive session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried. The City Commission recessed into executive session at 6:00 p.m. and reconvened at 6:20 p.m. No action was taken. ADJOURNMENT 17-0081 Moved by Commissioner Ryan, seconded by Conimissioner Crawford, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:20 p.m. [SEAL] ye J. ra rd, Mayor ATTEST: 3 a_ Shandi Wicks, CMC,City Clerk Page 3